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The Power of Mind Map: Get More Things Done & Make Creativity Easy

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The Power of Mind Map: Get More Things Done & Make Creativity Easy

You have a big project coming up, or a bunch of tasks, and are overwhelmed by the thought of it. This overload happens to me way too often,[1] but once I began using a mind map to clarify the direction, the project and tasks don’t seem so frightening.

Whatever your position or place of work is, it is natural that you will have more than one task to handle at any given moment. This could be due to hectic deadlines, a large project made up of many different tasks, or simply you’re loading more and more on yourself in hopes to get more done; how’s the latter been working out for you?

Prior to mind mapping, I jotted all tasks I knew of onto my notepad or in workflowy. On one hand, this is great for as you complete a task, you cross it over and have the amazing feeling of getting things done.[2] On the other hand, I continuously felt that I wasn’t getting ‘the right things’ done. I was crossing off tasks left and right, but are they in line with my overall goals and targets? Or am I just listing tasks in order to cross them off?

With a mind map, I had a more organized process to follow, which helped me avoid missing tasks, while also keeping in line with overall needs.

The Purpose of a Mind Map

Mind mapping is a simple organization process using diagrams to list the information, ideas, and details and assess the big picture.

You begin with a blank page, write the main subject, project, or idea in the middle of the page, and then like a web or branches, expand from it to additional ideas connected to it, and smaller branches to those connected to it, and so on. Think of a family or decision tree, but to help you organize a large project.

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How to Start Mind Mapping from Scratch

The best way to begin mind mapping is with a blank page. Write down the main subject in the middle and begin brainstorming and breaking it down into more-focused categories that aren’t as abstract. This can be done in your notebook, printer paper, as well as online solutions for those who cannot disconnect. (I will recommend some online tools later in this article.)

As you progress, you expand out more branches from the categories and subcategories, in order to make sure to ‘cross your t’s and dot your i’s’ and that nothing is forgotten.

Note: this is to organize project needs, not a manifesto which you begin attending every task within the map. In other words, if there is a branch under content for ‘product pages’, you don’t branch out and start adding the actual text/context of any specific page. We want to keep it clean and clear; completing individual tasks is external from the map.

Let’s take for example a project of a new website. Depending on your needs, this may be a simple or very complex project, but whatever your needs are, with a mind map, you can easily break it down.

You begin in the middle with the project “New Website” and can expand the various branches to it such as: “design”, “development”, “content”, and so on. But it doesn’t stop there, as each subject can be broken down further; with design, it can go into ‘specifications’ (wishes of the new site), ‘characterization’ (behaviors and experience), ‘branding’ (color schemes, themes, style) and much more.

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    Breaking down a main project into separate categories (and then sub-categories) allows us to take a huge project and make it digestible and tangible. What began as an abstract wish is now clear with real direction and is broken down into bite-sized tasks.

    From there, we can create a separate mind-map for each of the main categories to further clarify (if needed), as well as actually prioritize and set timetables to fit across complimentary and awaited tasks.

      What began as the preliminary plan of the new website design expanded to all various corners which go beyond design but the actual context as well, i.e new site content, and its own extension into type of content, such as product pages, company pages, support pages, blog and more.

      The mind mapping process allowed me to think bigger and organize the project a lot clearer, making sure I don’t proceed until the entire scope of the project is organized in front of me. From there, I prioritize the tasks, so I am well aware if any task is dependent on another, or is attended to in parallel to another, and where I stand in the entire process.

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        There are plenty of applications, sites, and more to get you on the mind mapping wagon. The latter may include various features such as color-coding, sharing/collaborating, linking (to notes, sites, imagery), design/style extras, and more bells and whistles to help you create the map needed to organize your thoughts, brainstorming, task breakdown and more.

        Whichever tool or mind mapping method floats your boat is great, but it is best to begin simple, realize the benefits, and only after such a process proves beneficial for you, then upgrade to all the extras.

        At the end of the day, mind mapping is aimed to help you organize thoughts, tasks, ideas, and such to get you closer to the main goal, which is getting things done. If the extra features are making your map prettier but don’r bring you closer to the goal, you haven’t yet benefited from such an amazing process.

        I found myself going back to Coggle, as it is very easy to use, the free offering would be sufficient for most, and collaboration is available to allow your team to expand. Still, a regular piece of paper offline always does the trick, granting your pen the freedom it deserves.

        The Power of Mind Mapping

        There are so many different tools, methods, processes, and more which individuals can use when attempting to organize their thoughts or brainstorm toward a new project. I find that mind-mapping is a very simple process to follow, and is rather natural to use and expand upon.

        Its practice helps the individual get the big picture visually and clearly without too much effort. Its flexibility makes it easy to grow, so we’re allowing ideas to flow while maintaining a singular focus which stares at you from the beginning to the end.

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        As always, adapting to a new tool or process isn’t an easy thing; you may realize the benefit but feel it is time-consuming and you could have already been submerged in the project, or you’re unable to clarify which is a category or a task, and more.

        I had some difficulties when I began to adapt to a freehand style and draw a diagram, rather than listing an outline on my computer. But as it clarified the project, organized my thoughts and tasks, as well as helped me avoid missing any crucial steps along the way, I was hooked.

        Since I began, I also realized that I am ending up getting more done, as every project is clear, all tasks listed, and I can better maneuvre through items and multi-tasks effectively (not just for the sake of multi-tasking).[3]

        I can take more upon myself, and while at it, complete things towards my goals and targets in a more effective and efficient way.

        Reference

        More by this author

        Eran Abramson

        Marketing at Knowmail

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        Last Updated on January 13, 2022

        How to Use Travel Time Effectively

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        How to Use Travel Time Effectively

        Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

        Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

        Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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        1. Take Your Time Getting There

        As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

        But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

        Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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        2. Go Gadget-Free

        This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

        If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

        3. Reflect and Prepare

        Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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        After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

        Conclusion

        Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

        More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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        If you do that, you’ll have a better chance to be who you want to be when you leave.

        Featured photo credit: bruce mars via unsplash.com

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