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8 Ways to Secure Your Passwords and Data Online

8 Ways to Secure Your Passwords and Data Online

According to CBS, 1.5 million cyber attacks occur annually with 47% of Americans having their personal information stolen via data breaches. It’s more important than ever before to protect your personal information online. Here are a few tips to help you keep your data and passwords private and protected.

1. Write It Down

Write down your passwords the traditional way on a piece of paper and store it in a safe place. You may not be able to retrieve your passwords if they’re stored solely on your PC or laptop in case of a hard drive failure or theft. Information stored on a device may also be vulnerable if you get hacked.

2. Pick a Strong Password

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According to CNET, a strong password should have at least 16 characters and combine lower and upper case letters, symbols and spaces. Avoid using any repetition, such as 1, 2, 3.

One way of creating a complicated password that’s easy to remember is by using a phrase. For example, “My favorite cousin Jessica was born in 2016” turns into MfcJwbi2 when you take the first letter of each word in order to create your password.

Experts suggest avoiding using any word that can be found in the dictionary as part of your passwords. For example, “flower,” “house” and “palm trees” are all poor choices.

3. Use a Password Generator and Manager

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Password managers like LastPass and RoboForm can be used to automatically fill out your log-in and password information. LastPass also comes with a password generator, which can be used in order to create a secure password instantly.

The drawback of using a password generator is that all of your data will be protected with a single password, which can still be breached. For example, LastPass was breached by hackers in 2015.

4. Never Use the Same Password Twice

According to a study, 31% of hacking victims used the same password on more than one site. Using the same password on numerous sites allows hackers to crack one password and obtain access to your other accounts using the same password. The best solution is to use a unique password on every site and use a password manager in order to keep track of them.

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5. Don’t Change Your Passwords Too Often

According to Wired, changing passwords at set intervals is ineffective and a waste of time. It’s better to create one unique and longer password instead of changing them every few months.

6. Avoid Entering Passwords on Public Networks and Devices

Avoid entering your password at public computers such as cyber cafes and libraries. You’re also more vulnerable when using public wi-fi networks such as Starbucks or McDonald’s where hackers can intercept data.

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7. Enable Stronger Authentication Tools

Some companies are enabling a Multi-Factor Authentication (MFA) Biometric identifier, such as fingerprint scanners, in order to access your account. Having numerous check points in place minimizes the risk of a breach.

New Apple iPhones and iPads come equipped with Touch ID, which allows users to unlock their phone and make app purchases via fingerprint. Fingerprints are stored via chip instead of Apple’s cloud, making the data extra secure.

8. Scan Your System for Malware

It’s not just the hackers you have to worry about. It’s also possible for someone in real life, such as a significant other or spouse, to install a keylogger on your PC or laptop in order to obtain log-in info. This usually occurs when the other party suspects infidelity. Reduce your risk by installling anti-spyware software, such as McAfee, Panda Anti-Virus or AVG, and scan your system at least once every two weeks. You can reduce your risk further by downloading the latest updates for your OS.

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Jacqueline Cao

Entrepreneur

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Last Updated on December 30, 2018

18 Best Time Management Apps and Tools (2019 Updated)

18 Best Time Management Apps and Tools (2019 Updated)

No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

1. Rescue Time — Use your time wisely

    If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

    Download Rescue Time

    2. Remember The Milk — Keep on top of all your tasks

      If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

      Download Remember the Milk

      3. Focus Booster – Boost motivation to complete tasks

        This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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        Download Focus Booster

        4. Toggl – Keep track of time spent on projects and tasks

          This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

          Download Toggl

          5. Dropbox — Store and send large files easily

            There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

            Download Dropbox

            6. Evernote — Keep all your notes in one place

              Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

              Download Evernote

              7. Mind42 — Focus on tasks at hand with mind mapping

                Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                Download Mind42

                8. SyncBackFree — Back up and sync your files effortlessly

                  This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                  Download SnycBackFree

                  9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                    Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                    Download MyLifeOrganized (MLO)

                    10. 1Password — Have all your passwords remembered

                      This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                      Download 1Password

                      11. Pocket — Keep your eye on the ball

                        When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                        Download Pocket

                        12. [email protected] — Boost your attention span

                          This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                          Download [email protected]

                          13. Launchy — Interact with your computer in a smart way

                            This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                            Download Launchy

                            14. Forest — Boost your focus by growing a forest

                              This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                              Download Forest

                              15. Trello — Track your projects in a highly visual way

                                This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                Download Trello

                                16. Wunderlist — Digitalize your to-do lists

                                  Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                  Download Wunderlist

                                  17. TimeTree — Have a shared calendar with your family

                                    This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                    Download Time Tree

                                    18. Todoist — Capture and order all your tasks and activities easily

                                      Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                      Download Todoist

                                      The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                      Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                      40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                      More Recommended Productivity Experts on Lifehack

                                      • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                      • Carl Pullein — A renowned productivity and time management coach
                                      • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                      Featured photo credit: Unsplash via unsplash.com

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