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8 Ways to Secure Your Passwords and Data Online

8 Ways to Secure Your Passwords and Data Online

According to CBS, 1.5 million cyber attacks occur annually with 47% of Americans having their personal information stolen via data breaches. It’s more important than ever before to protect your personal information online. Here are a few tips to help you keep your data and passwords private and protected.

1. Write It Down

Write down your passwords the traditional way on a piece of paper and store it in a safe place. You may not be able to retrieve your passwords if they’re stored solely on your PC or laptop in case of a hard drive failure or theft. Information stored on a device may also be vulnerable if you get hacked.

2. Pick a Strong Password

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According to CNET, a strong password should have at least 16 characters and combine lower and upper case letters, symbols and spaces. Avoid using any repetition, such as 1, 2, 3.

One way of creating a complicated password that’s easy to remember is by using a phrase. For example, “My favorite cousin Jessica was born in 2016” turns into MfcJwbi2 when you take the first letter of each word in order to create your password.

Experts suggest avoiding using any word that can be found in the dictionary as part of your passwords. For example, “flower,” “house” and “palm trees” are all poor choices.

3. Use a Password Generator and Manager

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Password managers like LastPass and RoboForm can be used to automatically fill out your log-in and password information. LastPass also comes with a password generator, which can be used in order to create a secure password instantly.

The drawback of using a password generator is that all of your data will be protected with a single password, which can still be breached. For example, LastPass was breached by hackers in 2015.

4. Never Use the Same Password Twice

According to a study, 31% of hacking victims used the same password on more than one site. Using the same password on numerous sites allows hackers to crack one password and obtain access to your other accounts using the same password. The best solution is to use a unique password on every site and use a password manager in order to keep track of them.

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5. Don’t Change Your Passwords Too Often

According to Wired, changing passwords at set intervals is ineffective and a waste of time. It’s better to create one unique and longer password instead of changing them every few months.

6. Avoid Entering Passwords on Public Networks and Devices

Avoid entering your password at public computers such as cyber cafes and libraries. You’re also more vulnerable when using public wi-fi networks such as Starbucks or McDonald’s where hackers can intercept data.

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7. Enable Stronger Authentication Tools

Some companies are enabling a Multi-Factor Authentication (MFA) Biometric identifier, such as fingerprint scanners, in order to access your account. Having numerous check points in place minimizes the risk of a breach.

New Apple iPhones and iPads come equipped with Touch ID, which allows users to unlock their phone and make app purchases via fingerprint. Fingerprints are stored via chip instead of Apple’s cloud, making the data extra secure.

8. Scan Your System for Malware

It’s not just the hackers you have to worry about. It’s also possible for someone in real life, such as a significant other or spouse, to install a keylogger on your PC or laptop in order to obtain log-in info. This usually occurs when the other party suspects infidelity. Reduce your risk by installling anti-spyware software, such as McAfee, Panda Anti-Virus or AVG, and scan your system at least once every two weeks. You can reduce your risk further by downloading the latest updates for your OS.

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Jacqueline Cao

Entrepreneur

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

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                      Featured photo credit: Domenico Loia via unsplash.com

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