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The One Hack You Need To Stop Procrastination And Achieve Your Goals

The One Hack You Need To Stop Procrastination And Achieve Your Goals

Accomplishing goals is challenging. To many people, the most common scenario is that they feel excited when setting goals and stick to their goals for a while. But as time goes by, they find the process of achieving their goals stressful and try to procrastinate with all kinds of excuses like being too busy, lacking the resources, discouragement from people around them etc. Have you ever wondered why procrastination and even giving up are the usual endings when pursuing your goals? It is not about you being not perseverant enough, but you setting your goals with the wrong approach.

The problem of focusing too much on numbers

When it comes to career planning, many people like linking their goals to numbers. I wish I can proceed to the management level in 3 years. I wish I can break the sales record of the company next quarter. I wish my salary can increase by 30% in one year. No doubt these numbered goals are concrete and easy to visualize so they are able to motivate you in the beginning.

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But let’s face the fact: whether we can achieve our career goals is not only determined by how much effort we put in our work. There are many factors we cannot fully control. So setting numbered goals is like a double-edged sword. On one hand, it gives us a clear direction; on the other hand, it traps us in a rigid boundary. Once we cannot proceed to the management level or break the sales record when the preset deadline is approaching, most likely we will feel overwhelmed and procrastinate what we are supposed to do. Worse still, we may feel deeply frustrated and deny our self-worth.

So instead of setting a fixed goal and thinking what concrete actions you need to take to reach the goal, you should ask yourself this more important question: What are the values behind the goal you set?

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Why focusing on values is a better approach

If we truly understand why we’re setting specific goals, then we’ll be better at incorporating the goals into our lives and building habits for them, and so we no longer feel exhausted from rushing to reaching our goals within a certain time frame.

If your goal is reaching the management level in your career, you should go deep to understand the rationale behind it. If your ultimate goal is to make your ideas as the driving force of the company’s strategies, then what you do is not only limited to demonstrating that you possess the qualities to make a great leader or competing with your colleagues for the titles. Instead, you will build the habits of grasping opportunities for your company, contributing more valuable ideas in meetings and bettering the communication and coordination between colleagues. In this way, you will not confuse your values (increasing your influence and contribution in the company) with the means (reaching the management level).

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Although setting numbered goals and coming up with corresponding strategies can possibly shorten your time on reaching your goals, the non-negligible side effect is that you do not enjoy the process and so procrastination keeps visiting you. When you try tweaking the approach to set your goals based on your values, you can see more options to realize what you want and by turning them into your habits, you’ll find the process more enjoyable and more sustainable.

Featured photo credit: Amanda Jordan via stocksnap.io

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Kyle Hiller

Author, Writer

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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