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8 Words And Phrases That You Should Never Use In Formal Emails

8 Words And Phrases That You Should Never Use In Formal Emails

Email is a powerful tool for reaching out to new business prospects. The efficacy of a properly crafted email can be pivotal in reaching new career heights and instigating a working relationship.

When communicating through an email, you should understand the functionality of the message you are sending. It is important to know that a formal email should be directed at initiating something thoughtful rather than starting out with words and presenting a message that is thoughtless.

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A formal email should be effective and thoughtful enough to start or build a working relationship. Your choice of words can sound rich and evocative enough to get you the response you desire or can be tactless and empty enough to get you the silence or the response you detest. So here are the words that you need to avoid using in your next formal email.

1. “I am forwarding…” or “I have forwarded…”

Rather than using a variation on the word “forward,” just use “send” instead. In email, using a word like “forwarding” means that you are sending material from one person to another. Just be specific instead with the word “send.”

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2. “Please note that…”

People tend to use these words politely and innocently, perhaps because they are simply trying to indicate something and want the reader to pay active attention. The truth is that this phrase is actually passive. Using a phrase like “be advised” shows that you are more assertive, proactive, and professional rather than priggish.

3. “Sincerely yours,”

“Sincerely yours,” “Very truly yours,” “Yours very truly,” — these words that sound so endearing could apply in the Victorian era, not now in the digital age. You don’t belong sincerely to anyone. Even when you know the person already, you don’t have to bring such familiarity to a formal email. Rather than use such outdated words, replace them with a formal word like “faithfully” or “regards” — yet, even this should be done with caution and according to the situation and relationship.

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4. “I hope you are well.”

The word “hope” doesn’t have any place in a formal email. Are you trying to come across as a caring and concerned person? Or are you trying to force a working relationship by showing concern? Instead, show that you respect the recipient’s time and get to the point quickly.

5. “Respectfully,”

This sounds negative, like you are respectfully declining a request or a decision. It adds a somber tone to your email and it doesn’t really soften the position or the content of your email.

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6. “Kindly”

I rarely see this word in formal emails. If you are still using this word, it is best you stop. It is old-fashioned and seemingly antiquated. It is better you use “please” rather than “kindly.”

7. “Please do not hesitate to contact me.”

“Hesitate,” when coined and used half a century ago, meant that you wanted to offer a lightened or a softer touch to your request. However, when the words became popular, it quickly became a cliché. By using a cliché in your email, you come across as unoriginal and disingenuous. Be personal with your words and use something like “please call me” or “send me an email,” which is still polite but doesn’t have a cliché attached to it.

8. “I thought I should reach out.”

People like to be indirect and express themselves in a soft tone or plea to get what they want. This phrase, which has suddenly become popular, sounds like a babyish approach at eliciting a response from the person you are sending your email to. This supposedly soft approach doesn’t make you sound direct or active. Be clear rather than being cloudy or vague with your words. Rather than say you are trying to reach out, just express the action you are asking the recipient to make. Being direct and clear could get you the reply you want.

Featured photo credit: http://www.picjumbo.com via picjumbo.com

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Casey Imafidon

Specialized in motivation and personal growth, providing advice to make readers fulfilled and spurred on to achieve all that they desire in life.

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Last Updated on July 15, 2019

41 Beautiful Pictures That Show What True Love Is All About

41 Beautiful Pictures That Show What True Love Is All About

Some things in life are hard to describe, yet we can recognize them when we see them.

Love is one of those things.

True love comes in many different forms, but here are some that many of us know well.

True love means supporting those who can’t support themselves

supportive couple

    A young man comforts his date in Times Square, New York City. Image by mbtrama

    strong hug

      A young man holds his significant other close to him. Image by Brad Fults

      running help

        A young track competitor helps one of her injured opponents over the finish line. Image from ViralNova.com

        feeding kitten

          A soldier in the Korean War takes time to feed a baby kitten. Image from US Naval Insititute

          It’s having the perfect selfie partner

          mom and daughter selfie

            A mother and her daughter take a selfie together. Image by Andrew Fysh

            girlfriends

              Two young girls pose for the camera. Image by Rolands Lakis

              selfies

                A happy couple takes a picture together. Image by Kayla Heineman

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                selfie

                  Two best friends take a selfie together. Image by Jason Wahido

                  dude selfie

                    Friends take a selfie together. Image by Glenn Scofield Williams

                    It’s all the warm fuzzies

                    12748262703_84c008f4e5_z

                      A young man spends time with his dog on a beach. Image by Magdalena Roeseler

                      DSC06952

                        A pet owner hugs his dog while on a day trip in San Francisco. Image by Taro the Shiba Inu

                        It means having a friend to photobomb you

                        photobomb

                          A boy makes a funny face as he poses for a picture with his brother. Image by Michael Bentley

                          old man photobomb

                            A man photobombs his wife while their grandson snaps a picture. Image by Frank

                            family photobomb

                              Family members photobomb their relatives’ Thanksgiving day family photo. Image by Beth Scupham

                              boyfriend photobomb

                                A friend photobombs the photographer and their friend, the woman in the foreground of this photo. Image by Lachlan Hardy

                                True love means being there even when life gets unbearably hard

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                                shoulder to cry on

                                  A family watches the Vermont National Guard depart for Afghanistan. Image by The U.S. Army

                                  flood dog

                                    During a monsoon in the Philippines, a boy carries his dog to safety. Image by Romeo Ranoco

                                    A woman is rescued from flood waters by a resident standing on top of her car during heavy rain in Chalandri suburb north of Athens

                                      A man helps a woman out of her vehicle during a flood in Chalandri, Greece. Image by John Kolesidis

                                      lunch

                                        A woman has lunch with her husband every day, even after he’s passed away. Image from ViralNova.com

                                        hug

                                          A woman hugs the mother of 6-year-old Noah Ponzer, who was one of the victims of the Sandy Hook shootings. Image by Spencer Platt

                                          rubble

                                            An Oklahoma couple pauses while trying to salvage belongings from a family member’s home after a tornado. Image by Adrees Latif

                                            sister and brother

                                              A girl puts her arm around her little brother as they wait outside of Sandy Hook Elementary after gunshots are fired. Image by Reuters.

                                              headstone

                                                A woman sits at her husband’s grave the day before their wedding anniversary. Image from NBC news

                                                It means taking the time for long goodbyes

                                                110321-N-BT887-100

                                                  A man says goodbye to his son before deploying. Image by Official U.S. Navy Page

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                                                  national guard goodbye

                                                    A South Carolina man says goodbye to his son before deploying for Afghanistan. Image by The National Guard

                                                    saying goodbye

                                                      A Sergeant hugs both of his sons before being deployed to Afghanistan. Image by The National Guard

                                                      And cherishing reunions

                                                      husband home

                                                        A woman hugs her husband as she sees him for the first time since his deployment to Iraq. Image by The U.S. Army

                                                        boyfriend home

                                                          A young  woman hugs her significant other as he returns home for Kuwait. Image by The National Guard

                                                          mother hug

                                                            A mother drops to her knees as she hugs her son on her return home from the Persian Gulf. Image by The National Guard

                                                            True love is letting yourself feel young when they’re around

                                                            elderly women

                                                              Two friends on their smartphones. Image by Robert Neff

                                                              feeling young

                                                                A young couple getting their picture taken. Image by db Photograph

                                                                sprinkler dad

                                                                  A father plays in a sprinkler with his daughter at Millennium Park in Chicago. Image by Ben Forsberg

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                                                                  subway couple

                                                                    A young couple on a subway enjoys sharing time together, while the girlfriend’s father sneaks a photo of them. Image by Gareth Williams

                                                                    wheelchairs

                                                                      A couple holds hands on a fall day. Image by David Amsler

                                                                      It’s letting yourself be silly… just because they’ll enjoy it

                                                                      silly faces

                                                                        A grandfather makes faces at the camera with his granddaughters. Image by Tim Pierce

                                                                        vote for pedro

                                                                          A woman’s father wears a Napoleon Dynamite t-shirt to make his daughter laugh. Image by emdot

                                                                          True love is allowing yourself to show how you really feel

                                                                          date night

                                                                            A young couple kisses in the back of a restaurant in Washington, D.C. Image by Derek Key

                                                                            playing violin

                                                                              Violinist Nancy Dinovo plays at a memorial service for the victims of 9/11. Image by Christopher Morris

                                                                              True love is timeless

                                                                              old friends

                                                                                Friends spending some time together. Image by Cristian Bortes

                                                                                sitting around a fire

                                                                                  A group of friends sits around a campfire eating. Image by New Old Stock

                                                                                  elderly couple

                                                                                    An elderly couple walks down a street together. Image by Matteo Paciotti

                                                                                    Featured photo credit: Matteo Paciotti via flickr.com

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