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8 Words And Phrases That You Should Never Use In Formal Emails

8 Words And Phrases That You Should Never Use In Formal Emails

Email is a powerful tool for reaching out to new business prospects. The efficacy of a properly crafted email can be pivotal in reaching new career heights and instigating a working relationship.

When communicating through an email, you should understand the functionality of the message you are sending. It is important to know that a formal email should be directed at initiating something thoughtful rather than starting out with words and presenting a message that is thoughtless.

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A formal email should be effective and thoughtful enough to start or build a working relationship. Your choice of words can sound rich and evocative enough to get you the response you desire or can be tactless and empty enough to get you the silence or the response you detest. So here are the words that you need to avoid using in your next formal email.

1. “I am forwarding…” or “I have forwarded…”

Rather than using a variation on the word “forward,” just use “send” instead. In email, using a word like “forwarding” means that you are sending material from one person to another. Just be specific instead with the word “send.”

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2. “Please note that…”

People tend to use these words politely and innocently, perhaps because they are simply trying to indicate something and want the reader to pay active attention. The truth is that this phrase is actually passive. Using a phrase like “be advised” shows that you are more assertive, proactive, and professional rather than priggish.

3. “Sincerely yours,”

“Sincerely yours,” “Very truly yours,” “Yours very truly,” — these words that sound so endearing could apply in the Victorian era, not now in the digital age. You don’t belong sincerely to anyone. Even when you know the person already, you don’t have to bring such familiarity to a formal email. Rather than use such outdated words, replace them with a formal word like “faithfully” or “regards” — yet, even this should be done with caution and according to the situation and relationship.

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4. “I hope you are well.”

The word “hope” doesn’t have any place in a formal email. Are you trying to come across as a caring and concerned person? Or are you trying to force a working relationship by showing concern? Instead, show that you respect the recipient’s time and get to the point quickly.

5. “Respectfully,”

This sounds negative, like you are respectfully declining a request or a decision. It adds a somber tone to your email and it doesn’t really soften the position or the content of your email.

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6. “Kindly”

I rarely see this word in formal emails. If you are still using this word, it is best you stop. It is old-fashioned and seemingly antiquated. It is better you use “please” rather than “kindly.”

7. “Please do not hesitate to contact me.”

“Hesitate,” when coined and used half a century ago, meant that you wanted to offer a lightened or a softer touch to your request. However, when the words became popular, it quickly became a cliché. By using a cliché in your email, you come across as unoriginal and disingenuous. Be personal with your words and use something like “please call me” or “send me an email,” which is still polite but doesn’t have a cliché attached to it.

8. “I thought I should reach out.”

People like to be indirect and express themselves in a soft tone or plea to get what they want. This phrase, which has suddenly become popular, sounds like a babyish approach at eliciting a response from the person you are sending your email to. This supposedly soft approach doesn’t make you sound direct or active. Be clear rather than being cloudy or vague with your words. Rather than say you are trying to reach out, just express the action you are asking the recipient to make. Being direct and clear could get you the reply you want.

Featured photo credit: http://www.picjumbo.com via picjumbo.com

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Last Updated on September 20, 2018

7 Powerful Questions To Find Out What You Want To Do With Your Life

7 Powerful Questions To Find Out What You Want To Do With Your Life

What do I want to do with my life? It’s a question all of us think about at one point or another.

For some, the answer comes easily. For others, it takes a lifetime to figure out.

It’s easy to just go through the motions and continue to do what’s comfortable and familiar. But for those of you who seek fulfillment, who want to do more, these questions will help you paint a clearer picture of what you want to do with your life.

1. What are the things I’m most passionate about?

The first step to living a more fulfilling life is to think about the things that you’re passionate about.

What do you love? What fulfills you? What “work” do you do that doesn’t feel like work? Maybe you enjoy writing, maybe you love working with animals or maybe you have a knack for photography.

The point is, figure out what you love doing, then do more of it.

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2. What are my greatest accomplishments in life so far?

Think about your past experiences and the things in your life you’re most proud of.

How did those accomplishments make you feel? Pretty darn good, right? So why not try and emulate those experiences and feelings?

If you ran a marathon once and loved the feeling you had afterwards, start training for another one. If your child grew up to be a star athlete or musician because of your teachings, then be a coach or mentor for other kids.

Continue to do the things that have been most fulfilling for you.

3. If my life had absolutely no limits, what would I choose to have and what would I choose to do?

Here’s a cool exercise: Think about what you would do if you had no limits.

If you had all the money and time in the world, where would you go? What would you do? Who would you spend time with?

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These answers can help you figure out what you want to do with your life. It doesn’t mean you need millions of dollars to be happy though.

What it does mean is answering these questions will help you set goals to reach certain milestones and create a path toward happiness and fulfillment. Which leads to our next question …

4. What are my goals in life?

Goals are a necessary component to set you up for a happy future. So answer these questions:

Once you figure out the answers to each of these, you’ll have a much better idea of what you should do with your life.

5. Whom do I admire most in the world?

Following the path of successful people can set you up for success.

Think about the people you respect and admire most. What are their best qualities? Why do you respect them? What can you learn from them?

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You’re the average of the 5 people you spend the most time with.[1] So don’t waste your time with people who hold you back from achieving your dreams.

Spend more time with happy, successful, optimistic people and you’ll become one of them.

6. What do I not like to do?

An important part of figuring out what you want to do with your life is honestly assessing what you don’t want to do.

What are the things you despise? What bugs you the most about your current job?

Maybe you hate meetings even though you sit through 6 hours of them every day. If that’s the case, find a job where you can work more independently.

The point is, if you want something to change in your life, you need to take action. Which leads to our final question …

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7. How hard am I willing to work to get what I want?

Great accomplishments never come easy. If you want to do great things with your life, you’re going to have to make a great effort. That will probably mean putting in more hours the average person, getting outside your comfort zone and learning as much as you can to achieve as much as you can.

But here’s the cool part: it’s often the journey that is the most fulfilling part. It’s during these seemingly small, insignificant moments that you’ll often find that “aha” moments that helps you answer the question,

“What do I want to do with my life?”

So take the first step toward improving your life. You won’t regret it.

Featured photo credit: Andrew Ly via unsplash.com

Reference

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