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6 Reasons You Should Send This Thank-You Letter After A Job Interview

6 Reasons You Should Send This Thank-You Letter After A Job Interview

The interview’s over, and you’re pretty sure you aced it. Now how do you seal the deal, and convince a prospective employer to follow their hunch and hire you? The answer may be simpler than you think: A well-written thank-you.

Opinions are hotly divided on the topic of the post-interview email. Some hiring managers say they’re a waste of time. Others say a job candidate’s failure to send a thank-you email is grounds for immediate disqualification. What all can agree on, at least, is that a good follow-up email probably won’t hurt your chances — but a bad one most certainly will.

Improve Their Impression of You

In sending a post-interview thank-you, the most important thing to remember is to treat it like an extension of the interview itself. By sending a hiring manager or recruiter one last message, you are essentially asking them to step back into the room with you, even if that room is a Gmail inbox.

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Make sure you recognize that fact, and treat it with the same amount of respect and attention you would ask of them. You need to be confident without being cocky, polite without being sycophantic, and most of all, you should aim to improve upon the impression of you they already have from the interview. Today many businesses are seriously considering their options on whether they want to hire an employee or a contractor, full-time or part time. It’s important to remind your interviewer why they should seriously consider you for the open position – based on your terms.

Phew! That’s a lot to manage.

Luckily, the example below provides a perfect template to start from, according to Dr. Deborah Good of the University of Pittsburgh’s Katz School of Business.

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Send This Post-Interview thank you letter (1)

    1. The professional tone will safely cover specific requirements for salutations

    It’s difficult to figure out whether a female professional is married or single by just looking at their name. Keeping your greeting professional with the “Ms.” title safely covers both. Determining the recipient’s professional title or designation is important to keep in mind when drafting your letter.

    2. The opening paragraph will grab your interviewer’s attention

    The opening paragraph of the example letter clearly thanks the interviewer, not just for the interview, but also for the pleasant environment they created. Compliments will keep the reader engaged and prompt them to continue reading your letter.

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    3. Your word choice demonstrates your ability to assimilate well with the business environment

    This should be obvious, but be sure to refrain from using slang, lingo and curse words. Use terms that reflect the business environment of the position you’re applying for.

    4. Being direct allows you to keep it “short and sweet”

    Keeping the body of your letter direct will remind the interviewer of specific topics discussed during your interview, without belaboring the point. Your letter should maintain the overall goal of business communication: to be precise and concise.

    5. Specific references to your characteristics will leave a stronger lasting impression

    There is a strong likelihood that your interviewers have conducted numerous interviews with several other job candidates throughout the course of the day. Your thank you letter will help them recall who you are better. Did you mention during your interview that you enjoyed boating? Or that you used to be a bowling champion at age 10? Maybe you found out you were from the same hometown as your interviewer? Mention them.

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    6. The closing paragraph will summarize the overall thank-you letter

    The closing paragraph will summarize the overall letter, but will also clearly mention when the hiring decision will be made. Your follow up letter highlights your professionalism, which will now cause your interviewer to extend the same amount of professionalism to you by responding to you within the aforementioned deadline.

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    Anum Yoon

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    Last Updated on March 29, 2021

    5 Types of Horrible Bosses and How to Beat Them All

    5 Types of Horrible Bosses and How to Beat Them All

    When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

    What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

    The Dream Type Of Manager

    My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

    I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

    My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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    “Okay…”

    That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

    I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

    The Complete Catalogue of Bad Managers

    The Bully

    My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

    However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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    The Invisible Boss

    This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

    It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

    The Micro Manager

    The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

    Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

    The Over Promoted Boss

    The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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    You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

    The Credit Stealer

    The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

    Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

    3 Essential Ways to Work (Cope) with Bad Managers

    Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

    1. Keep evidence

    Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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    Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

    Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

    2. Hold regular meetings

    Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

    3. Stand your ground, but be ready to jump…

    Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

    However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

    Good luck!

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