Something that has sped the development of awesome web and desktop applications over the past 10+ years is the idea of a technology or set of technologies coming together in harmony in what is known as a framework. There are many popular technical programming frameworks out there today like .NET for Windows, Ruby on Rails, or Zend for PHP. These frameworks help the programmer development applications rapidly and in much less time than it took before the frameworks were available.
What these types of frameworks do is keep programmers productive by allowing them to concentrate on building their application rather than getting mundane and trivial things to work like database access, control usage, and even deployment in the environment the application will be used in. Without getting too-too technical, it’s pretty easy to see why frameworks are needed and appreciated by developers:
That being said, why don’t we take a lesson from software development and engineering and apply it directly to our productivity practice? The idea of Getting Things Done is to keep track of the more mundane and next action type of stuff to clear our heads so we can concentrate on creating rather than just checking off a list of unimportant or habitual things that need done.
Developing a framework for your productivity can be just as liberating for us as a programming framework for coders. But what should this framework entail?
One of the best tutorial ebooks I have read in the past year was Using OmniFocus by Kourosh Dini. This book should be bundled with the task management system OmniFocus because of its in depth setup of the system as well as some awesome insights about personal productivity.
Dini details how to setup some “Routine Maintenance” folders and projects that contain all of the routine stuff you have to keep track of. This forms the basis of the system and allows you to free yourself from simple things and look towards more creative actions and processes. He also discusses creating templates of repeated projects so you don’t have to weigh yourself down in the future with “boilerplate” types of processing.
But what’s this mean if you aren’t an OmniFocus geek like myself? Well, you need some lists or reminders around that keep the mundane and everyday things off of your mind. Whether it be a morning, noon, and night checklist of things that need done, weekly reminders, monthly and otherwise; all you need is to set something up to remind you and help you from thinking that you are forgetting something.
Before I was on the OmniFocus wagon I would have a repeating event on my calendar right before I left for work that had a simple checklist of things that needed done before I left the house. Things like, remember all needed school books, review your errand list for things that you need to take with you, remember your work ID, wallet, chargers and phone, etc. This simple, stupid list helped me keep the whole “I know I’m forgetting something” feeling away. This allowed me to concentrate on other bigger things that needed done in the day. It also allowed me to have my cup of coffee in peace and to actually relax before I entered my work day.
Taking care of the simple and mundane stuff everyday is a key part of creating your productivity framework. Without it, you will always have that sinking feeling that something is “falling through the cracks”.
Something else that I have found to be of utmost importance is to create repeating tasks for the creative parts of my life. These are things that I need to do everyday to keep my creative energy flowing and to allow myself to do something other than think about “real work”.
There are a couple of creative tasks that I have now that repeat every single day including writing 750 words and working for at least an hour on my web app idea. This time is blocked out everyday, so no matter what I am doing two things that benefit my spirit and sanity.
Being productive and spending your energy on “real work” is great, but without having some “you time” your productivity framework can fall apart. Sometimes we just need to be selfish a little bit every day.
Now that you have created a framework of the mundane and creative things that you want to commit to every day, it’s time to clear them out of the way so you can concentrate on moving your projects forward and accomplishing your goals. Making these routine tasks a normal part of your day is the first step in creating a productivity framework for your life.
The more that you don’t have to think about, especially the habitual and even boring stuff, the more you can concentrate on important aspects of your work and creating real value in the world.
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