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What are the Best Interview Follow-up Emails?

What are the Best Interview Follow-up Emails?

Most people believe that the job interview is the last bastion before either getting a job or not getting a job, but that may not be necessarily true. There are factors before and after the job interview process that can affect whether you’re the right man or woman for the job. Before the interview, you can have things like a properly done résumé and a well written cover letter, and after interviews there are items called interview follow-up emails where you communicate with the company after the interview. These can be really important if they’re done correctly.

Before we continue, we must emphasize the strength of interview follow-up emails. Obviously, if you tanked your interview, all the interview follow-up emails on Earth aren’t going to help you. You cannot fix obvious mistakes with something like this. However, if you follow up an interview with a good email, then you could separate yourself from the pack of those who didn’t bother sending one.

To begin, we’ll give you some general guidelines for writing good interview follow-up emails.

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Start off by thanking them for their time

Remember that when you receive a job interview, it’s because there is something on your résumé that the potential employers liked. However, these people are taking time out of their likely busy schedule to see if you’re a good fit for the job. It’s an arduous task to hire someone and someone ought to thank them, so it might as well be you, right? It’s vital to begin all interview follow-up emails with a show of gratitude that you were considered.

Remind them of why they’re considering hiring you

Most companies interview a whole bunch of people at once, so you may not have had the opportunity to wow your potential employer at your interview. As an example, I was once part of a “mass interview” where 25 of us were interviewed all at once. It’s kind of hard to impress an employer when you’re sharing the floor with 24 other unemployed people. In cases like this, use interview follow-up emails to showcase talents that you may not have had the chance to talk about. If you’d like to rehash some of the things you didn’t get to explain fully, then go for it. As always, be sure to remind them why you’d be a great fit.

Ask about what happens next

Interview follow-up emails should be a bridge between the interview and them actually hiring you, so if you want to show that you’re excited to get started, then feel free to do so. Ask questions about the next steps in the hiring process to show them that you are motivated and that you are excited to be there.

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Like I said above, these companies interview dozens of people. Sometimes they interview hundreds of people. Management may be looking for someone who’s ready to get started right now and may not want to mess around with people who don’t seem excited about working there; use interview follow-up emails to show how excited you are to start making money with these people.

Show them that you understand what they’re looking for

It can be really hard to make things click with your potential employer, but you can make a lot of great headway by explaining that you understand what they want. By starting a dialogue and saying that you listened and that you understood exactly what the potential employer is looking for, you can bridge those professional gaps more quickly.

Think about it in non-work related environments: When someone listens to you and shows that they understand what you want, how much happier are you with those people? If they don’t listen and don’t understand what you want, then how long is it before you go find someone else? This same dynamic applies here—If you understand what they want in an employee, they’re more likely to make you an employee.

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Now, all these guidelines won’t matter if you don’t go into this with the right frame of mind. Writing good interview follow-up emails takes time because you really need to make sure you say the right things while not saying the wrong things. It’s a skill and one that you need to master. However, we have a few additional pointers if you’re going to write interview follow-up emails.

K.I.S.S.

This well known acronym stands for Keep It Simple, Stupid. There is really no interpretation here: it means literally what it says. When writing these interview follow-up emails, you really need to keep it short and simple. As I stated multiple times above, these companies probably just interviewed a boat load of people. They do not want to sit down and read a novella about how great you are and how happy you were to be there today.

It really shouldn’t be any longer than a couple of paragraphs. Remember, a paragraph is between 3-5 sentences, so you’re looking at about 6-10 sentences total. You can fit a lot of information into 10 sentences. A little longer might be okay, but do not go overboard; they are busy people and do not have time to sit around all day reading your email.

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Don’t be needy

The job hiring process is a dance. Employers are looking for employees and the unemployed are looking for employers. Finding that match is so difficult already that there are a thousand blog posts (including this one) written to help you land a job. So don’t complicate things by being needy. Especially since being needy can showcase your potential weaknesses as a future employee.

When writing interview follow-up emails, avoid phrases like “Please, I really need this job.” They already know that. Otherwise you wouldn’t have been applying for a job, right? Don’t be a suck up, don’t be a brown noser, and definitely do not disparage the other applicants. These attempts to put yourself on top of the employment stack are immediately transparent and will turn management off to hiring you. You need to get hired based on professionalism, not kissing corporate booty. If you do, management will respect you more, your coworkers will respect you more, and most importantly, you’ll respect you more.

Use real words

I’m 26 years old and right now my generation bridges that gap between the pre-smartphone era and the post-smartphone era, so this is mostly directed at you younger people. Most people who are older than I am already use real words, real sentences, and proper punctuation. However, people just now becoming adults may not grasp that concept fully. You should be professional when writing any professional email. Don’t call your boss your homie. Don’t use “u” instead of “you”. When in doubt, use your common sense. You want to be friendly but you don’t want to treat your potential employer like your bar buddy.

Interview follow-up emails wrap up

Really folks, it’s about using your common sense. Some businesses may not even appreciate a follow-up email or a note after the interview. Part of the interview process will be ascertaining whether or not you should send one. Some may ask for one while others just dislike the idea of hearing from you again until they’ve decided on whether or not to hire you. If you follow the advice we’ve lined up for you, then you can make sure your interview follow-up emails are what they need to be. After all, tanking one of these emails could mean the difference between you getting a job and not getting a job.

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Joseph Hindy

A writer, editor, and YouTuber who likes to share about technology and lifestyle tips.

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Last Updated on January 13, 2020

Is It Time for a Career Change? (And How to Make the Change)

Is It Time for a Career Change? (And How to Make the Change)

Are you challenged at work? Do you regret career decisions? Are you happy? If the answer to the questions leads to a negative feeling, it is time to determine next steps.

Many people settle for a career that no longer brings satisfaction. Most will respond by stating, “I am surviving” if a colleague asks them “How’s work?”

Settling for a job to pay bills and maintain a lifestyle is stagnation. You can re-direct the journey of a career with confidence by taking control of future decisions. After all, you deserve to be live a happy life that will offer a work-life balance.

Let’s look at the reasons why you need a career change and how to choose a career for a more fulfilling life.

How to Know if You Need a Career Change?

The challenges of dissatisfaction in a career can have a negative impact on our mental health. As a result, our mental health can lead to the obvious appearance of stress, aging, weight gain and internal health issues.

You deserve a career that will fulfill the inner desire of true happiness. Here are common factors that it is time for you to change your career.

Physical Signs

Are you aging since you started your job? Do you have anxiety? What about work-related injuries?

It feels amazing to receive a pay cheque, but you deserve to work in an environment that brings out the best of you. If the work environment is hazardous, speak to your boss about alternative options.

In the case that colleagues or your boss take advantage of your kindness, feeling the anxiety of fear of losing your job because of a high-stress environment may not be right for you.

Mental Signs

One out of five Americans has mental health issues, according to Mental Health America.[1] In most cases, it is related to stress.

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I remember working at a job in a work environment where harassment was acceptable. I had to walk on eggshells to avoid crossing the line with colleagues. My friends started to notice the difference in that I seemed out of character. It was then that I knew that changing a career to freelancing was the right decision.

Here is a list of mental signs of workplace unhappiness:

  • The tension in your neck
  • Difficulties with sleeping
  • Unable to concentrate
  • High anxiety
  • Depression

If you start to feel your self-esteem is diminishing, it is time to consider if working in a high-stress industry is for you. The truth is, this negative energy will be transferred to people in your life like friends and family.

Are You Sure You’re Not Changing for the Wrong Reason?

Most people that feel they need a career are frustrated with their situation at work. Do you really understand your current situation at work?

The reason it is important to think about the work situation is some people decide to change career for factors that are insignificant. Factors that can potentially change if the person works in a different department or new organization.

Here is a list of unimportant factors to think about before you decide to make the transition:

Desire for an Increase of Salary

The desire for a higher income can persuade some to believe they are in the wrong career. The issue with this is more money requires more time in the office or taking on several positions at a time.

At times, pursuing a high-income role can be the complete opposite of what one is expected. It is what happens when a colleague leaves a company to a new one and returns several years later.

Overnight Decision

Let’s face it. We make overnight decisions when stressed out or disappointed with situations at work. The problem with a quick decision is the negative and positive points is overlooked.

Rejected for a Promotion

I have heard stories of managers that applied ten times for a position throughout a 5-year period. Yes, it sounds to be a lengthy process, but at times, a promotion requires time. Avoid changing a career if you do not see the results of a promotion currently.

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Bored at Work

Think deeply about this point. If you work a job that is repetitive, it is normal to feel bored. You can spice it up by changing the appearance of your desk, socializing with new employees in a different department, joining a leadership committee at work or coming to work with enthusiasm. Sometimes, all it takes is you to change jobs into a fun situation.

A career change can take time, networking, education and the job search process can be a journey. Here is a list of things to consider before making a final decision:

  • How long have you worked in your career?
  • What is the problem at work? Do you work well with the team?
  • Do you receive recognition?
  • Can you consider working in a new department?

If after reviewing your work situation and none of the above recommendations can help, then it’s time to make a career change.

How a Career Change Will Change Your Life

I have a friend that works in the medical industry. She was once a nurse working directly with patients in one of the top hospitals in her area. After five years, she started to internalize the issues with her patients to the point where she felt depressed after work hours. It impacted her relationship with her family and she almost lost herself.

One day, she decided to wake up and take control of her destiny. She started applying for new medical jobs in the office. It meant working on medical documentation of patients which is not an ideal career based on what society expects a medical professional to perform. But she started to feel happier.

It is a classic example of a person that was negatively impacted by issues at work, stayed in the same industry but changed careers.

A career change can fulfill a lifelong dream, increase one’s self-esteem or revive the excitement for one’s work.

You know a career change can be the right decision to make if you experience one or all of these:

  • Working in a negative workplace: Don’t be discouraged. A negative workplace can be changed by working at a new organization.
  • Working with a difficult boss: The challenges of working with a difficult boss can be stressful. All it takes is communication. You can address the issue directly with a manager professionally and respectfully.
  • Feeling lost about what you do: Most people stay at their jobs and settle for mediocrity because of the fear of failure or the unknown. The rise to success often comes with working a tedious role or stepping outside of one’s comfort zone. If you fear the idea of being involved in activities that are new, remember that life is short. Mediocrity will only continue to make you feel as if life is passing you by.

How to Make a Career Change Successfully

The ultimate key to success is to go through a career transition step by step to avoid making the wrong decision.

1. Write a Career Plan

A career plan has a dead line for action steps that includes taking new courses, learning a new language, networking or improving issues at work.[2] A career plan should be kept in your wallet because it will motivate you to keep pursuing the role.

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You can learn how to set your career plan here.

2. Weigh Your Options

If you have a degree in Accounting, write down five positions in this industry of interest. The good news is diplomas and degrees can be used to a variety of roles to choose.

You don’t have to stick to what society holds a top job. In the end, choosing the right role that will make you happy is priceless.

3. Be Real About the Pros and Cons

It is time to be honest about strengths, weaknesses, opportunities and threats in the job market that are impacting the current situation.

A SWOT Analysis of a career can include:[3]

  • Economic factors
  • Direct competition: Is this role in high demand?
  • Location: Do you need to move? If the goal is to work in tech and living in Cincinnati is not realistic, consider moving to San Francisco.
  • Achievements: To stand out from the competition achievements like awards, committee involvement, freelance work or volunteering is a recipe for success.
  • Education: Do you need to go back to school? Education can be expensive. However, online courses, webinars or self-study is an option.

    A career blueprint is the first step to creating realistic goals. A person without goals will be disappointed without a clear direction of what to do next.

    4. Find a Mentor or Career Coach

    A mentor or a career coach that works in the desired position can share the pros and cons of working in the role. Here is a list of questions to ask a mentor:

    • What is required to be successful in the role?
    • What certification or educational development is needed?
    • What are the challenges of the role?
    • Is there potential for career advancement?

    A chat at a coffee shop with a mentor can change your mind about the desire for a career change.

    Find out how to pick a good mentor for yourself in this article: How to Find a Mentor That Will Help You Succeed

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    5. Research Salary

    Some people decide to change careers for a role that pays less or perks like benefits to make up for the difference in previous to potential salary.

    It can reveal the cities throughout the country that offer a higher salary for those that have an interest in relocating for work.

    6. Be Realistic

    If your goal is to move up into an executive position, it is time to be honest about where you are in your career.

    For example, if boardroom meetings, high-level discussions about financials or attending weekly networking events are boring, an executive role may not be right for you. If you are an introvert and working with people every day is nerve wrecking, you need to reconsider a job in sales.

    Ask yourself if you can work in this role for the next five years of your life. If other benefits that come with the role are enticing, other roles are fit that will make you happy.

    7. Volunteer First

    A person that wants to become a manager should take on volunteer opportunities to experience the reality of the position.

    Becoming a committee member to pursue a presidential opportunity can provide a perspective on leadership, maintaining a budget and public speaking.

    Volunteer in a role until you are certain that it is the right opportunity.

    8. Prepare Your Career Tools

    I recommend asking a boss, colleague or mentor for career tools. If you prefer professional assistance, you can seek out resume writing assistance. Here is a list of things to consider when preparing career tools:

    • Online search: Search your name online to see what shows up. I recommend searching images that are on Facebook, Twitter, Snapchat or other sites on a personal account. The last thing you want to realize is the job search is unsuccessful because there is unprofessional content you posted online.
    • Be LinkedIn ready: Recruiters conduct a LinkedIn search to see if the work experience is the same on a resume. Remember to change the wording on LinkedIn from the resume, or it will appear there was no effort put into creating the profile.
    • Portfolio: A portfolio of work is recommended for people that work in the arts, writing, graphic design and other fields. I recommend a portfolio online and one that is available in hand when attending job interviews or networking meetups.
    • Cover letter: A good cover writer will always impress your potential employers. Here’s how to write a killer cover letter that stands out from others.

    Bottom Line

    It takes time to move towards a new career. Pay attention to the physical and mental signs to maintain your health. You deserve to work in happiness and come home stress-free. If you avoid the common mistakes people make, you will find a job and discover the role in a career field that is the best fit with your skillsets.

    Master these action steps and changing career paths will be on your terms to make the best decision for your future.

    More About Career Change

    Featured photo credit: Pexels via pexels.com

    Reference

    [1] Mental Health America: The State of Mental Health in America
    [2] MIT Global Education & Career Development: Make a Career Plan
    [3] Creately: Personal SWOT Analysis to Assess and Improve Yourself

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