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Four Types Of Business Tools You Haven’t Tried – But Should

Four Types Of Business Tools You Haven’t Tried – But Should

It’s a new year, which means it’s a new chance to take your business to the next level. Now that the initial resolution rush is over, you’re likely left staring at a long list of tasks and goals, without knowing where to start. Don’t worry–this list of business tools has you covered, even in areas you may not have thought about before.

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    Communication

    Communication can make or break your company. The way your business is perceived by customers or clients and potential customers or clients is one of the defining factors in whether you’ll fail or succeed in the long term, and how you and your employees interact with and are reached by people is a huge part of that. Most tips for this area focus on social media and email communications; phone tools often get left out. So with that in mind–

    Free: Google Voice is probably the most useful free solution out there–it will let you create a business number that will redirect to your phone(s) of choice, without you having to plaster your personal phone number all over the internet. It also transcribes your voicemails, which is very handy (when it works right–sometimes the effect is more comical than useful).

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    Paid: Grasshopper is something like a more full-featured version of Google Voice, with the added ability to make the default phone number that people call a toll-free number. If you’re looking to go 110% pro with your business communications, the Hastings Humans are a good place to start–you can have them handle receptionist duties, answer calls 24/7, and take orders from your customers, among other things.

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      Delegating

      Communication is all about how customers are perceiving you; delegation is all about making sure your business is running as efficiently as possible. If you’re trying to do everything, chances are that you’re not getting near as much done as you should be–and the work you’re doing that’s outside your zone of genius is definitely not going to be your best work.

      Free: Unfortunately, free delegation tools are pretty thin on the ground. Delegating is all about getting someone else to do the things that you’re not good at or don’t want to do, and that means you have to pay them.

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      Paid: Two great places to start are FancyHands and Zirtual, both of which come with multiple plans to fit different peoples’ needs. FancyHands is a little more focused on life-related outsourcing, Zirtual is a little more focused on business-related outsourcing. Both of them are geared towards general needs–if you need a specialized task done, check out the contractors at Upwork, oDesk, or the old standby: Craigslist.

      Not sure where to start? Check out these 9 tasks you should be outsourcing and the lazy geek’s guide to outsourcing everything.

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        Security

        Data breaches are big news when they happen to big companies (like the Target fiasco this last Black Friday), but small businesses aren’t exempt by any means. Cyber crime is on the rise and if your business gets attacked, it could be expensive.

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        Free: There are a lot of free ways to increase your security–here’s a list of ways to secure your online privacy. If you and your team members follow all of the steps, you’ll be at least a little bit ahead of the hackers. And if you use WordPress, the Better WP Security plugin is a great place to start.

        Paid: If you manage a team and work largely out of the cloud, CloudEntr can save you from the dreaded “login credentials” spreadsheet that’s rarely updated and is a huge security risk when a team member leaves. One click lets you remove their access, without you having to change every single team account password. Carbonite can help you securely back up your data, and Prey will let you find lost devices before someone uses them to access sensitive data.

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          Productivity

          You probably have tried productivity tools before, of course–what business owner doesn’t want to be more productive? But the usual productivity app lists focus on task management tools, which are great, but not the be-all end-all of productivity.

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          Free: SelfControl will let you block distracting sites (including the productivity black hole that is Facebook) and your email inbox for a predetermined amount of time. IFTTT‘s slogan is “put the internet to work for you,” and it can streamline and automate a lot of your processes using “if this, then that” rules (hence the name). For example, you can set it to email you every time there’s a new result for a search on Craigslist. FocusBooster is a free Pomodoro timer that works on both Mac and Windows, and makes it easy for you to utilize the Pomodoro method of productivity.

          Paid: Zapier is similar to IFTTT, but with more business-related apps available in the library. Concentrate is similar to SelfControl, but lets you set up different routines for different activities (for example, a “writing” routine vs. a “designing” routine). VitaminR is a full-featured tool intended to not only train you into better productivity habits (reducing task switching, for example), but also letting you see data about what conditions lead to peak productivity levels for you.

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          Last Updated on March 25, 2020

          How to Set Ambitious Career Goals (With Examples)

          How to Set Ambitious Career Goals (With Examples)

          Taking your work to the next level means setting and keeping career goals. A career goal is a targeted objective that explains what you want your ultimate profession to be.

          Defining career goals is a critical step to achieving success. You need to know where you’re going in order to get there. Knowing what your career goals are isn’t just important for you–it’s important for potential employers too. The relationship between an employer and an employee works best when your goals for the future and their goals align. Saying, “Oh, I don’t know. I’ll do anything,” makes you seem indecisive, and opens you up to taking on ill-fitting tasks that won’t lead you to your dream life.

          Career goal templates’ one-size-fits-all approach won’t consider your unique goals and experiences. They won’t help you stand out, and they may not reflect your full potential.

          In this article, I’ll help you to define your career goals with SMART goal framework, and will provide you with a list of examples goals for work and career.

          How to Define Your Career Goal with SMART

          Instead of relying on a generalized framework to explain your vision, use a tried-and-true goal-setting model. SMART is an acronym for “Specific, Measurable, Action-oriented, Realistic with Timelines.”[1] The SMART framework demystifies goals by breaking them into smaller steps.

          Helpful hints when setting SMART career goals:

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          • Start with short-term goals first. Work on your short-term goals, and then progress the long-term interests.[2] Short-term goals are those things which take 1-3 years to complete. Long-term goals take 3-5 years to do. As you succeed in your short-term goals, that success should feed into accomplishing your long-term goals.
          • Be specific, but don’t overdo it. You need to define your career goals, but if you make them too specific, then they become unattainable. Instead of saying, “I want to be the next CEO of Apple, where I’ll create a billion-dollar product,” try something like, “My goal is to be the CEO of a successful company.”
          • Get clear on how you’re going to reach your goals. You should be able to explain the actions you’ll take to advance your career. If you can’t explain the steps, then you need to break your goal down into more manageable chunks.
          • Don’t be self-centered. Your work should not only help you advance, but it should also support the goals of your employer. If your goals differ too much, then it might be a sign that the job you’ve taken isn’t a good fit.

          If you want to learn more about setting SMART Goals, watch the video below to learn how you can set SMART career goals.

          After you’re clear on how to set SMART goals, you can use this framework to tackle other aspects of your work. For instance, you might set SMART goals to improve your performance review, look for a new job, or shift your focus to a different career.

          We’ll cover examples of ways to use SMART goals to meet short-term career goals in the next section.

          Why You Need an Individual Development Plan

          Setting goals is one part of the larger formula for success. You may know what you want to do, but you also have to figure out what skills you have, what you lack, and where your greatest strengths and weaknesses are.

          One of the best ways to understand your capabilities is by using the Science Careers Individual Development Plan skills assessment. It’s free, and all you need to do is register an account and take a few assessments.

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          These assessments will help you determine if your career goals are realistic. You’ll come away with a better understanding of your unique talents and skill-sets. You may decide to change some of your career goals or alter your timeline based on what you learn.

          40 Examples of Goals for Work & Career

          All this talk of goal-setting and self-assessment may sound great in theory, but perhaps you need some inspiration to figure out what your goals should be.

          For Changing a Job

          1. Attend more networking events and make new contacts.
          2. Achieve a promotion to __________ position.
          3. Get a raise.
          4. Plan and take a vacation this year.
          5. Agree to take on new responsibilities.
          6. Develop meaningful relationships with your coworkers and clients.
          7. Ask for feedback on a regular basis.
          8. Learn how to say, “No,” when you are asked to take on too much.
          9. Delegate tasks that you no longer need to be responsible for.
          10. Strive to be in a leadership role in __ number of years.

          For Switching Career Path

          1. Pick up and learn a new skill.
          2. Find a mentor.
          3. Become a volunteer in the field that interests you.
          4. Commit to getting training or going back to school.
          5. Read the most recent books related to your field.
          6. Decide whether you are happy with your work-life balance and make changes if necessary. [3]
          7. Plan what steps you need to take to change careers.[4]
          8. Compile a list of people who could be character references or submit recommendations.
          9. Commit to making __ number of new contacts in the field this year.
          10. Create a financial plan.

          For Getting a Promotion

          1. Reduce business expenses by a certain percentage.
          2. Stop micromanaging your team members.
          3. Become a mentor.
          4. Brainstorm ways that you could improve your productivity and efficiency at work
          5. Seek a new training opportunity to address a weakness.[5]
          6. Find a way to organize your work space.[6]
          7. Seek feedback from a boss or trusted coworker every week/ month/ quarter.
          8. Become a better communicator.
          9. Find new ways to be a team player.
          10. Learn how to reduce work hours without compromising productivity.

          For Acing a Job Interview

          1. Identify personal boundaries at work and know what you should do to make your day more productive and manageable.
          2. Identify steps to create a professional image for yourself.
          3. Go after the career of your dreams to find work that does not feel like a job.
          4. Look for a place to pursue your interest and apply your knowledge and skills.
          5. Find a new way to collaborate with experts in your field.
          6. Identify opportunities to observe others working in the career you want.
          7. Become more creative and break out of your comfort zone.
          8. Ask to be trained more relevant skills for your work.
          9. Ask for opportunities to explore the field and widen your horizon
          10. Set your eye on a specific award at work and go for it.

          Career Goal Setting FAQs

          I’m sure you still have some questions about setting your own career goals, so here I’m listing out the most commonly asked questions about career goals.

          1. What if I’m not sure what I want my career to be?

          If you’re uncertain, be honest about it. Let the employer know as much as you know about what you want to do. Express your willingness to use your strengths to contribute to the company. When you take this approach, back up your claim with some examples.

          If you’re not even sure where to begin with your career, check out this guide:

          How to Find Your Ideal Career Path Without Wasting Time on Jobs Not Suitable for You

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          2. Is it okay to lie about my career goals?

          Lying to potential employers is bound to end in disaster. In the interview, a lie can make you look foolish because you won’t know how to answer follow up questions.

          Even if you think your career goal may not precisely align with the employer’s expectations for a long-term hire, be open and honest. There’s probably more common ground than they realize, and it’s up to you to bridge any gaps in expectations.

          Being honest and explaining these connections shows your employer that you’ve put a lot of thought into this application. You aren’t just telling them what they want to hear.

          3. Is it better to have an ambitious goal, or should I play it safe?

          You should have a goal that challenges you, but SMART goals are always reasonable. If you put forth a goal that is way beyond your capabilities, you will seem naive. Making your goals too easy shows a lack of motivation.

          Employers want new hires who are able to self-reflect and are willing to take on challenges.

          4. Can I have several career goals?

          It’s best to have one clearly-defined career goal and stick with it. (Of course, you can still have goals in other areas of your life.) Having a single career goal shows that you’re capable of focusing, and it shows that you like to accomplish what you set out to do.

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          On the other hand, you might have multiple related career goals. This could mean that you have short-term goals that dovetail into your ultimate long-term career goal. You might also have several smaller goals that feed into a single purpose.

          For example, if you want to become a lawyer, you might become a paralegal and attend law school at the same time. If you want to be a school administrator, you might have initial goals of being a classroom teacher and studying education policy. In both cases, these temporary jobs and the extra education help you reach your ultimate goal.

          Summary

          You’ll have to devote some time to setting career goals, but you’ll be so much more successful with some direction. Remember to:

          • Set SMART goals. SMART goals are Specific, Measurable, Action-oriented, and Realistic with Timelines. When you set goals with these things in mind, you are likely to achieve the outcomes you want.
          • Have short-term and long-term goals. Short-term career goals can be completed in 1-3 years, while long-term goals will take 3-5 years to finish. Your short-term goals should set you up to accomplish your long-term goals.
          • Assess your capabilities by coming up with an Individual Development Plan. Knowing how to set goals won’t help you if you don’t know yourself. Understand what your strengths and weaknesses are by taking some self-assessments.
          • Choose goals that are appropriate to your ultimate aims. Your career goals should be relevant to one another. If they aren’t, then you may need to narrow your focus. Your goals should match the type of job that you want and the quality of life that you want to lead.
          • Be clear about your goals with potential employers. Always be honest with potential employers about what you want to do with your life. If your goals differ from the company’s objectives, find a way bridge the gap between what you want for yourself and what your employer expects.

          By doing goal-setting work now, you’ll be able to make conscious choices on your career path. You can always adjust your plan if things change for you, but the key is to give yourself a road map for success.

          More Tips About Setting Work Goals

          Featured photo credit: Tyler Franta via unsplash.com

          Reference

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