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Secure Your Internet Privacy With This Guide

Secure Your Internet Privacy With This Guide

There’s a lot of talk these days about internet privacy and online security. With over two billion people accessing the internet on a regular basis, it’s about time you started protecting yourself! So, I figured I’d put together a little guide to some of the most popular security precautions and privacy measures available to you online. In this easy-to-follow guide I’ll show you how to make your internet life more secure, starting right now.

Two-Factor Authentication

What it is: Two-factor authentication is available with a large number of popular sites and services. In a nutshell, it’s a simple feature that prompts you for a password and then a short security code that is sent to your phone. Here’s an example: If you’re logging into your Gmail account you’d need to type in your username and password—then you’d be logged in. With two-factor authentication, you’d need to wait for Google to send you a text message with a short code, and then type that in before you could access your account on a new machine.

Here’s a guide on how to setup two-factor authentication for Facebook. Here’s one for Twitter.

Time to set up: About 15 minutes

Additional info: I know what you’re thinking: “This is way more annoying than it should be!” Truth be told, after you’ve set up your device and configured two-factor authentication with the online services you use, it takes just an extra 15-20 seconds to login and everything else works in the background.

Security rating: Two-factor authentication is incredibly secure because it requires at least two devices to get into your account (your phone and your laptop). It’s obviously still possible for someone to get into your account, but it’s less likely due to the extra security layer. Passwords follow us all over the internet and everyone can benefit from the extra security available by implementing two-factor authentication on your web accounts.

Encrypt Your Email

What it is: This is easy to do and understand. Encrypting your email is nothing more than turning your emails into gibberish code that can only be deciphered with a key. You can then send this coded email to your recipient, who can only read it if they have the same key.

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If you’re a Gmail user, Mailvelope is the best way to encrypt your emails. It’s a Chrome and Firefox extension that is quick and easy to set up.

Time to set up: About 5 minutes

Additional info: Something you should know about email encryption is that it doesn’t work unless you and your recipient both have the encryption software. That’s because when you send someone an encrypted email, they can’t read it unless they’re able to decrypt it with the key at their end.

In general, it’s not worth the hassle to encrypt your email unless you’re sending sensitive information. If you need to send someone a social security number, bank account details or credit card information, you’ll want to encrypt those emails.

Security rating: Email encryption is, for the most part, a safe and secure way to communicate. This will not keep you safe from government/NSA snooping, but it will protect you from people hacking and reading your email.

For non-web-based email encryption you should look into the Enigmail Project.

Set Up A Password Manager

http://www.youtube.com/watch?v=RM0fzHxMASQ

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What it is: A password manager does pretty much what you’d think it would do: manage your passwords. Basically, it locks all of your website passwords behind a single master password that only you know. This is awesome because it means you only have to remember a single password.

Time to set up: 30 minutes

Additional info: There are a good number of password managers available online. Personally, I recommend LastPass, which can be a bit confusing to new users but it works well. Signing up for a password is only half that battle. You’ll then have to go back into all of your accounts and set new passwords, which can be time consuming. Also, it’s important to note that if you use multiple computers, you’ll need to install the password manager on all your systems. It would be terrible to end up locking yourself out of all of those online services and accounts you use.

Security rating: Password managers like LastPass are very secure but still require strong passwords. The good news is that you can make your account passwords as strong as you’d like without having to remember them all. If you’re willing to go through the setup, I highly recommend you start using a password manager.

Hide Your Browsing Activity

What it is: If you haven’t heard about everything going on with the NSA watching our every move online, you’re living under a rock! But it’s not just the NSA you have to worry about. Advertisers and even your ISP are watching what you do online. Hiding your browsing activity ensures that no one else can see what you’re doing online. There’s an easy to install browser extension called Disconnect that works relatively well.

Time to set up: 5 minutes

Security rating: Browser extensions are good but they don’t mask everything, so if you want true security you should consider using a Virtual Private Network (VPN).

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Encrypt Your Online Conversation

What it is: Much like you’d want to encrypt sensitive data within emails, it’s also a good idea to encrypt your chat conversations, especially when sharing sensitive information with friends online. Thanks to an encryption feature called “Off-the-Record Messaging” you can rest assured knowing your chat conversations are secure.

Time to set up: About 1 minute.

Additional info: If you’re a Windows user you’ll want to use the chat applet called Pidgin. If you’re a Mac OSX user you’ll want to use Adium. If you’re not currently using these services you should consider starting now. Basically, these allow you to IM all your friends across all the various chat networks in one place.

“Off-the-Record Messaging” is built into Adium. Turning it on takes just a few mouse clicks.

    Pidgin users will want to follow this easy guide to setup enable encrypted chatting.

    Security rating: To actually have an encrypted chat conversation the person your chatting with will also need Adium or Pidgin installed, but that’s not terribly difficult to have someone do. In general, off-the-record chatting is super secure and is very difficult to crack.

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    Encrypt And Secure Your Backups

    What it is: These days we’re storing a lot of information in the cloud, and if you’rie using services like Dropbox, ZipCloud, or CrashPlan, you’ll want to make sure that your personal data is private and secure.

    Time to set up: About 15 minutes.

    Additional info: Encryption for these services is relatively easy to set up. If you’re using CrashPlan this can be done automatically for you. If you’re using a service like Dropbox you should use a service like SafeMonk, which encrypts your files before you upload them. If you’re like me and don’t have a ton of data that you need to encrypt (I have some medical, financial, and insurance files) you can use TrueCrypt. The downside to TrueCrypt is that once you’ve encrypted your files, you’re not able to access them from other computers.

    Security rating: In general, you’ll be very secure with these forms of backup security, but you could also switch from unsecured cloud hosting services, like Dropbox, to companies like Tresorit and SpiderOak. If you’re storing a lot of sensitive information in the cloud you may want to consider switching to one of these more secure services.

    Conclusion

    Spend a few extra hours protecting yourself online. After the initial legwork, your information will be substantially more secure. It’s well worth the effort, so invest the time and protect yourself before it’s too late.

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    Last Updated on November 19, 2019

    10 Smartest Productivity Software to Boost Work Performance

    10 Smartest Productivity Software to Boost Work Performance

    Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

    Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

    As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

    In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

    Projects and Tasks Management

    1. Monday dot com

      Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

      The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

      The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

      The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

      Check out the software here!

      2. Asana

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        The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

        The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

        Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

        Check out the software here!

        3. Trello

          Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

          Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

          Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

          Check out the software here!

          4. Jira

            The Jira software is flexible and heralded as the next-generation project.

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            The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

            The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

            Check out the software here!

            5. Evernote Business

              Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

              The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

              Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

              Check out the software here!

              Communication

              6. Slack

                Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                Check out the software here!

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                7. Spike

                  Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                  Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                  Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                  Check out the software here!

                  Creation

                  8. Office 365

                    Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                    Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                    You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                    Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                    Check out the software here!

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                    9. Grammarly

                      Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                      Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                      Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                      Check out the software here!

                      Team Analytics

                      10. ActivTrak

                        ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                        The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                        Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                        Check out the software here!

                        The Bottom Line

                        Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                        More Productivity Tools

                        Featured photo credit: Domenico Loia via unsplash.com

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