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Secure Your Internet Privacy With This Guide

Secure Your Internet Privacy With This Guide

There’s a lot of talk these days about internet privacy and online security. With over two billion people accessing the internet on a regular basis, it’s about time you started protecting yourself! So, I figured I’d put together a little guide to some of the most popular security precautions and privacy measures available to you online. In this easy-to-follow guide I’ll show you how to make your internet life more secure, starting right now.

Two-Factor Authentication

What it is: Two-factor authentication is available with a large number of popular sites and services. In a nutshell, it’s a simple feature that prompts you for a password and then a short security code that is sent to your phone. Here’s an example: If you’re logging into your Gmail account you’d need to type in your username and password—then you’d be logged in. With two-factor authentication, you’d need to wait for Google to send you a text message with a short code, and then type that in before you could access your account on a new machine.

Here’s a guide on how to setup two-factor authentication for Facebook. Here’s one for Twitter.

Time to set up: About 15 minutes

Additional info: I know what you’re thinking: “This is way more annoying than it should be!” Truth be told, after you’ve set up your device and configured two-factor authentication with the online services you use, it takes just an extra 15-20 seconds to login and everything else works in the background.

Security rating: Two-factor authentication is incredibly secure because it requires at least two devices to get into your account (your phone and your laptop). It’s obviously still possible for someone to get into your account, but it’s less likely due to the extra security layer. Passwords follow us all over the internet and everyone can benefit from the extra security available by implementing two-factor authentication on your web accounts.

Encrypt Your Email

What it is: This is easy to do and understand. Encrypting your email is nothing more than turning your emails into gibberish code that can only be deciphered with a key. You can then send this coded email to your recipient, who can only read it if they have the same key.

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If you’re a Gmail user, Mailvelope is the best way to encrypt your emails. It’s a Chrome and Firefox extension that is quick and easy to set up.

Time to set up: About 5 minutes

Additional info: Something you should know about email encryption is that it doesn’t work unless you and your recipient both have the encryption software. That’s because when you send someone an encrypted email, they can’t read it unless they’re able to decrypt it with the key at their end.

In general, it’s not worth the hassle to encrypt your email unless you’re sending sensitive information. If you need to send someone a social security number, bank account details or credit card information, you’ll want to encrypt those emails.

Security rating: Email encryption is, for the most part, a safe and secure way to communicate. This will not keep you safe from government/NSA snooping, but it will protect you from people hacking and reading your email.

For non-web-based email encryption you should look into the Enigmail Project.

Set Up A Password Manager

http://www.youtube.com/watch?v=RM0fzHxMASQ

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What it is: A password manager does pretty much what you’d think it would do: manage your passwords. Basically, it locks all of your website passwords behind a single master password that only you know. This is awesome because it means you only have to remember a single password.

Time to set up: 30 minutes

Additional info: There are a good number of password managers available online. Personally, I recommend LastPass, which can be a bit confusing to new users but it works well. Signing up for a password is only half that battle. You’ll then have to go back into all of your accounts and set new passwords, which can be time consuming. Also, it’s important to note that if you use multiple computers, you’ll need to install the password manager on all your systems. It would be terrible to end up locking yourself out of all of those online services and accounts you use.

Security rating: Password managers like LastPass are very secure but still require strong passwords. The good news is that you can make your account passwords as strong as you’d like without having to remember them all. If you’re willing to go through the setup, I highly recommend you start using a password manager.

Hide Your Browsing Activity

What it is: If you haven’t heard about everything going on with the NSA watching our every move online, you’re living under a rock! But it’s not just the NSA you have to worry about. Advertisers and even your ISP are watching what you do online. Hiding your browsing activity ensures that no one else can see what you’re doing online. There’s an easy to install browser extension called Disconnect that works relatively well.

Time to set up: 5 minutes

Security rating: Browser extensions are good but they don’t mask everything, so if you want true security you should consider using a Virtual Private Network (VPN).

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Encrypt Your Online Conversation

What it is: Much like you’d want to encrypt sensitive data within emails, it’s also a good idea to encrypt your chat conversations, especially when sharing sensitive information with friends online. Thanks to an encryption feature called “Off-the-Record Messaging” you can rest assured knowing your chat conversations are secure.

Time to set up: About 1 minute.

Additional info: If you’re a Windows user you’ll want to use the chat applet called Pidgin. If you’re a Mac OSX user you’ll want to use Adium. If you’re not currently using these services you should consider starting now. Basically, these allow you to IM all your friends across all the various chat networks in one place.

“Off-the-Record Messaging” is built into Adium. Turning it on takes just a few mouse clicks.

    Pidgin users will want to follow this easy guide to setup enable encrypted chatting.

    Security rating: To actually have an encrypted chat conversation the person your chatting with will also need Adium or Pidgin installed, but that’s not terribly difficult to have someone do. In general, off-the-record chatting is super secure and is very difficult to crack.

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    Encrypt And Secure Your Backups

    What it is: These days we’re storing a lot of information in the cloud, and if you’rie using services like Dropbox, ZipCloud, or CrashPlan, you’ll want to make sure that your personal data is private and secure.

    Time to set up: About 15 minutes.

    Additional info: Encryption for these services is relatively easy to set up. If you’re using CrashPlan this can be done automatically for you. If you’re using a service like Dropbox you should use a service like SafeMonk, which encrypts your files before you upload them. If you’re like me and don’t have a ton of data that you need to encrypt (I have some medical, financial, and insurance files) you can use TrueCrypt. The downside to TrueCrypt is that once you’ve encrypted your files, you’re not able to access them from other computers.

    Security rating: In general, you’ll be very secure with these forms of backup security, but you could also switch from unsecured cloud hosting services, like Dropbox, to companies like Tresorit and SpiderOak. If you’re storing a lot of sensitive information in the cloud you may want to consider switching to one of these more secure services.

    Conclusion

    Spend a few extra hours protecting yourself online. After the initial legwork, your information will be substantially more secure. It’s well worth the effort, so invest the time and protect yourself before it’s too late.

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    Last Updated on October 16, 2019

    11 Meeting Scheduler Apps to Boost Your Productivity

    11 Meeting Scheduler Apps to Boost Your Productivity

    Automations are key to improving efficiency. Set the system up right from the beginning and you’ll reduce the amount of no-shows and cancellations.

    Whatever your business is, with automations, meeting scheduler apps do more than just streamline appointment setting. They prime your workflow for maximum results.

    Meeting scheduler apps are awesome if you use them right. Use them wrong and you can look like an arrogant elitist.

    In this article, I will share with you 11 great meeting scheduler apps you can start using today to boost your productivity.

    1. ScheduleOnce

      ScheduleOnce is an industry leader and robust solution. Whether you work alone or have a large team, ScheduleOnce can support you.

      ScheduleOnce allows you to create multiple users and multiple calendars. I use one calendar for booking podcast guests with automations set up to prep my guests for our interview. I use another calendar for strategy sessions and coaching calls.

      ScheduleOnce also has embeddable widgets so you can keep the scheduler inside your own website.

      Starting at $7 a month and a 14 day free trial, ScheduleOnce can fit a variety of needs in business.

      Available on Web

      2. Calendly

        Calendly stands out for its clean, easy to use interface. If you like clean design, Calendly might be your choice. It too has robust automations and integrations for individuals and teams alike.

        You can try Calendly free for 14 days. Their basic plan is free while their most robust plan is only $12 a month.

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        Available on Web | Google Chrome Extension

        3. Assistant.to

          For those who use gmail, Assistant.to is a super simple solution.

          From inside an email, you click on the Assistant.to icon and pick times your free. Assistant.to embeds the times directly into the email so the recipient can quickly pick a time that works for them.

          While it doesn’t have all the bells and whistles of apps like Calendly or ScheduleOnce, Assistant.to is completely free.

          Available on Web

          4. Acuityscheduling

            Acuity is a robust meeting scheduler very similar to ScheduleOnce. It integrates with CRMs, Email Marketing platforms, Analytics tools and accounting software.

            It comes with a 14 day free trial. They have a free solo account but if you want the benefit of the integrations, you’ll start as low as $15 a month and can cost up to $50 a month.

            Available on Web | iOS | Android

            5. Pick

              Built for simplicity, Pick is direct and easy to use. You can create your own url extension like pick.co/yournamehere and it integrates with Google calendar and Office 365.

              At $3 a month, this is a great tool for quick scheduling.

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              Available on Web

              6. X.ai

                For those who are early adopters of AI, this may be the solution for you. X.ai created two AI assistants they call Amy and Andrew Ingram. After setting up your account you simply CC them on your emails with the person you’re wanting to schedule and the AI assistants will email your guests from there until your appointment is set.

                This type of scheduler feels more personal because of the dialogue. There are stories on their site of people thinking Amy and Andrew are real people. X.ai integrates with Google, Office 365 and Outlook.

                Starting at $29 a month for an Individual account and $39 a month per user for a Team account, Amy and Andrew are ready to schedule meetings for you. Want to try it out first? They do have a free trial.

                Available on Web

                7. YouCanBook.me

                  is another competitive solution for scheduling meetings online. You can manage the calendars of your entire team, configure booking forms, and integrate with your calendar.

                  They have a free account branded with their company name or you can have some control over your branding and appearance at $10 a month for all their features. Either way, this company is worth a look.

                  Available on Web

                  8. Doodle

                    Doodle is unique in the space of meeting schedulers because it helps groups of people find a time to meet that works for everyone.

                    It integrates with your calendar and allows you to send a poll to all invited. Once people vote on the poll you can see which time works best for everyone.

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                    You can also run polls for food preferences if you’re scheduling a lunch meeting or a section of town if people are coming from all over.

                    While there is a free account, you’ll unlock it’s potential starting at $39 per year.

                    Available on Web | iOS | Android

                    9. WhenAvailable

                      WhenAvailable is another scheduler that works for groups of people. You can use it to schedule a pickup game of basketball, decide on your next book club or book your family reunion.

                      Their free account allows up to 20 guests, unlimited events and one contact group. For $15 a year you unlock all the goodies including reminders and chat messages.

                      Available on Web

                      10. Rally

                        Like Doodle and WhenAvailable, Rallly is helpful for scheduling meetings and events with multiple people involved. You create a poll and everyone votes. It’s quick and easy.

                        Unlike Doodle, it doesn’t have as many features, but it’s entirely free.

                        Available on Web

                        11. NeedtoMeet

                          Finishing strong, NeedtoMeet is our last app that allows you to schedule meetings or events for multiple people. It has mobile apps, custom urls, easy polling, notifications and commenting.

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                          NeedtoMeet also allows 1:1 Meetings for things like performance reviews for your whole team. You send out the your calendar slots to your team and they can only pick 1 slot, minimizing the amount of emails and scheduling you have to coordinate.

                          While they have a free account, you can unlock all features for only $19 a year.

                          Available on Web

                          Bonus: Don’t Make These Common Mistakes When Using Meeting Schedulers

                          In the excitement of streamlining your scheduling process, it can be easy to forget the feelings of those you’re inviting to meet. I know. I’ve done this.

                          To say “Hey, schedule time on my calendar” feels colder than “Hey, here’s my calendar. To avoid all the back and forth, pick a time that works best for you.”

                          Always make sure to frame your invite with your scheduler app with the benefit to them and why we’re doing it this way rather than the old fashioned, personal way.

                          A little finesse goes a long way. Without it, you risk seeming transactional and cold.

                          Some meeting scheduler widgets you can embed in your site can take a couple seconds to load. If you go this route, make sure there’s text just above the widget that lets your guest know the calendar will appear below and to wait for it to load.

                          If you use an online meeting tool like Zoom, it’s also important to explicitly let them know the meeting will take place on Zoom and include the Zoom link in the email reminder. Many make the mistake of not clarifying where the meeting will actually take place which can create last minute chaos at the time of the meeting.

                          Should you require special settings, like ethernet, external mics or lighting, let your guests know that on your thank you page and reminder emails so they are prepared for the meeting and you end up with the best meeting possible.

                          With clear communication in your automation, your meeting scheduler tools can almost perform like a virtual assistant for a fraction of the cost, or free, depending on the app you choose.

                          The Bottom Line

                          Meeting scheduler apps are diverse in features and unique in design. Before committing to one and realizing it’s not a fit, I recommend exploring which 3 might best fit you and then doing a trial with each of them at the same time so that you can see how they feel as you use them side by side.

                          Scheduling meetings the old fashioned way can be tedious. Conversely, finding a scheduling app that works seamlessly in the background is heavenly.

                          Like cell phones, meeting scheduler apps are moving from a nice-to-have luxury to must-have necessity in the lives of productive people. As you explore your options, stay true to your brand and the tools that have worked well for you to this point and simply find a meeting scheduler app that plays well with what you have created.

                          Featured photo credit: rawpixel via unsplash.com

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