Advertising
Advertising

8 Ways to Improve Your Company’s Efficiency

8 Ways to Improve Your Company’s Efficiency

It’s safe to say that every company out there wants to run their offices as efficiently as possible. That is, the idea is to offer the most and best products and services at the lowest cost. One mistake commonly made by administrators is to confuse quality with quantity.

Whether you’ve been faced with the task of improving a company’s overall efficiency, or if you just want to see where you can improve, the following tips will surely help. Here are several ways to streamline any company’s efficiency while improving quality.

1. Promote a Culture of Open Communication

Promote a Culture of Open Communication

    If your company has implemented an “open door policy,” you’re already pointed in the right direction. This is a great start, but think about taking it a step further. Too often, “open door policies” end up being hollow, rarely-used entries in employee handbooks. These are typically skimmed at best on the first day on the job. Create a culture of true open communication, and productivity will improve as a result of a more positive office morale.

    Encourage communication, collaboration, and feedback between departments, as well as between management and staff. This will liven up the stream of ideas, resulting in a more productive team overall.

    Advertising

    2. Implement Smart Mobile Devices

    Implement Smart Mobile Devices

      Smartphones, tablets, and other smart devices are an exceptionally effective step toward enhancing productivity. Provide sales staff with smartphones to help them keep in touch with the office via phone and emails while out on sales calls. Tablets give them the ability to create and modify presentations on the go, and there are countless apps available on both these devices that are designed to improve productivity by helping to combine and prioritize tasks.

      When you implement a smart mobile device management system, you will put your company on the fast track toward more effective procedures. This will (in turn) bring a better-quality experience for clients and employees alike, resulting in a stronger bottom line.

      3. Embrace Feedback

      Your employees have opinions. Encourage the entire company to embrace feedback, both positive and negative by creating an outlet for it. It’s a good idea to designate a general hub in the building for staff to communicate and make suggestions about the company. Many choose to do this through a specific website centered around human resource issues, serving as a one-stop-shop for work-related issues and updates.

      For startup companies and small businesses, a more personal — and affordable — approach to this is to hold weekly or monthly meetings to share ideas. You could also use a bulletin board in a central part of the office as a place to share ideas.

      Advertising

      4. Get a Technology Update

      Get a Technology Update

        Take a look around your main office space. Are your employees typing on 10-year-old monitors connected to antiquated computers? It will undoubtedly seem like a major cost at first glance, but updating employee computers and software periodically is an absolute must. Considering the most basic factor of productivity is speed, equipping office computers with the most efficiently run software and hardware should be the first thing you improve.

        You may be able to get by with a simple hard drive upgrade or RAM boost, but those computers will need regular maintenance, and some in-depth attention every few years. If it has been more than six, it’s time to upgrade the system entirely.

        5. Consult Ergonomic Standards

        Consult Ergonomic Standards

          Have you analyzed employee workspaces for ergonomic standards? It will certainly be in your best interests to brush up on ergonomic standards, and to educate staff on the basics. Bring in a professional and hold a seminar to fill them in on standards. If that’s not in the budget, educate yourself on the key points, and make sure the lifeblood of your company are taken care of in this aspect.

          Advertising

          Supply staff with office equipment that comply with these standards, such as chairs, foot rests, and keyboards. Don’t look at this as an expense; rather, it’s an investment that will likely yield profitable returns through enhanced employee productivity and lowered worker’s compensation claims.

          6. Streamline Social Media Marketing Efforts

          pic5

            Social media is proving to be one of the most viable marketing tools available these days. It’s most certainly a hot topic, and one that isn’t to be ignored. Utilizing these platforms to promote your business is extremely important, but really shouldn’t be a major time concern. A few hours spread out each week ought to be enough to adequately keep up social media accounts for the average company.

            Do yourself a favor and urge your social media coordinator to utilize streamlining apps like HootSuite, Sprout Social and MarketMeSuite. These programs combine social network accounts onto one convenient dashboard, making it easier to control and post to each in a timely manner.

            7. Analyze Employee Processes

            Take a poll of your current employees to gauge their overall efficiency. Have direct supervisors spend an hour or so with each department to determine how each team handles individual tasks. Then meet with these supervisors to compare notes, and discuss whether there is a faster, more efficient way of doing things.

            Advertising

            This activity will be greatly enhanced by the increased communication practices mentioned earlier. When everyone collaborates like this, more work gets done. As an added bonus, there is a bigger sense of ownership when employees are able to take part in modifying procedures.

            8. Set Achievable Goals

            Once all of these tweaks and changes are made, it’s time to set some realistic goals. Set over-arching, broad goals for the entire company, and then work with department heads to decide which goals to set for each department, and finally, for each employee.

            Setting realistic, tangible goals this way will provide much-needed motivation. To bring this whole process full circle, once these goals are met, plan a company-wide activity such as a potluck, where everyone can relax and enjoy each other’s company, while celebrating their success.

            The task of improving a company’s efficiency can certainly be a daunting one. Don’t be intimidated by the enormity of the situation. Rather, consider this a chance to make your company one that anyone would want to work for, and make it more efficient at the same time.

            More by this author

            5 Painless Ways To Cut Costs And Enhance Your Budget 7 Signs you Might be Spending too Much Time with your Car 5 Car Apps That Make Your Life So Much Easier 8 Ways to Improve Your Company’s Efficiency 5 Ways Your Smartphone Can Land You a Job

            Trending in Work

            1How to Achieve Goals and Increase Your Chance of Success 25 Powerful Ideas on How to Be Productive at Work 311 Things You Can Do To Increase Employee Productivity 417 Types of Online Work at Home Jobs that Really Pay Off 521 Cover Letter Tips to Hook The Attention of Employers

            Read Next

            Advertising
            Advertising

            How to Achieve Goals and Increase Your Chance of Success

            How to Achieve Goals and Increase Your Chance of Success

            Does it ever feel like the things you want to accomplish always end up on the back burner? If the answer to that question is “yes,” you’re not alone. Only about 33% of people consistently work toward their goals. In some cases, their goals may seem too lofty to accomplish, or else they aren’t sure how to make a plan for them.

            If you don’t come up with concrete steps to take toward your goals, they’ll remain dreams. There’s nothing wrong with being a dreamer, but being able to turn your dreams into goals you can realize will help you lead a happier and more fulfilling life.

            Luckily, you can realize almost any dream when you harness the right goal-setting methods.

            In this article, I’ll show you how to achieve goals and get closer you success.

            1. Break your dreams down into specific and measurable steps

            We couldn’t talk about goal-setting without mentioning SMART goals.

            SMART goals are specific, measurable, assignable, realistic, and time-related.

            Specific and measurable steps are so important because if we don’t know what our target it, how can we ever hit it?

            Take all those beautiful dreams you have for yourself and make them into things you can actually do. If you want to be an entrepreneur, for example, a step toward realizing your dream might be researching what you’ll need to start your business.

            Find out more tips about utilizing SMART goals here:

            How to Use SMART Goal to Become Highly Successful in Life

            Advertising

            2. Have at least one clearly defined goal for every interest and role in your life

            It’s so easy to become complacent or stagnate. We often think that our careers are the only places where we need to set goals, but we aren’t only what we do.

            To make the most of your life, take the approach that you’re always learning and growing in everything you do. Anything worth doing is worth doing well after all.

            Set goals whether you’re sponsoring an activity for your child, taking up guitar lessons or trying to prove your worth at work.

            You’ll notice that this approach forces you to constantly develop new skills. It can also be fulfilling to put more focus and value into all areas of your life— not just the ones related to our careers.

            3. Align your goals with your life’s mission, purpose and passion

            Take the opportunity to do some soul-searching. What is it that you want to do with this precious life of yours?

            Anything that conflicts with your life’s purpose is bound to cause discontent. Staying in a bad relationship, doing a job that goes against your values, or maintaining the status quo just because it’s comfortable are not options for you.

            Thinking about your goals in this way can help you eliminate things in your life that don’t serve you. This frees up mental space that you can use to do the things you care about the most.

            Many of us struggle to find the time to work on our goals, but this strategy enables you to make more time.

            4. Create goals that ignite your spirit and inspire you to take action

            If you can’t be fired up about your goals from the start, they might not be good goals for you.

            The road to success is often tough. You’re going to have times when you might feel tired or discouraged.

            Advertising

            You need to feel inspired enough that you’ll be able to overcome obstacles as you encounter them.

            If what you’re doing motivates you to be the greatest version of yourself, you’ll be much more resilient.

            5. Write down all your goals in specific, measurable detail

            This is your road map for what success will look like. The more you define what you want the finished product to be, the greater the chance that you’ll reach that vision.

            When you write down your goals, you’re creating a document that you can revisit to make sure you’re on track.

            When you’re in the middle of trying to achieve a big goal, it can be hard to see what’s working for you. The things you write in this step will help you stay on-message as you take your goals out of your mind and into the real world.

            Don’t just write down your goals and stash them away in a folder somewhere. Take the extra step to put them somewhere where you’ll see them.[1]

            If you have too many goals to post on your desk, write a summary or choose one or two steps to work on for the day. Just seeing them will keep them in the front of your mind.

            6. Commit to hitting each of your targets without exception

            You wouldn’t have created the target if you didn’t think it was necessary. Hold yourself accountable for taking the steps to succeed.

            You can always adapt your strategy or break your targets into smaller steps if you find that they aren’t attainable as you originally wrote them.

            Hitting even the smallest target is cause for a celebration. It’s a step in the positive direction. Your success will make you crave more success.

            Advertising

            We often make excuses when we get tired or overwhelmed. Take away the option to make excuses. You will only be satisfied with the best effort from yourself.

            7. Share your goals with others to motivate each other

            There’s something so powerful about people sharing their goals and dreams with one another. Doing so gives voice to some part of us that could remain hidden (and therefore never be accomplished).

            When other people know about your goals, they can cheer you on and hold you accountable. When people share their vision with you, you can do the same for them.

            This strategy is particularly beneficial when you’re trying to develop healthy habits. Post about your workout on social media, or do a healthy eating challenge with your best friend. You’ll be less likely to slack when temptation arises, and you’ll probably encourage someone else to reach for their goals too.

            8. Set a series of daily, weekly and long-term goals, complete with starting times and deadlines

            Many goals never reach realization simply because the goal-setter doesn’t check their progress. People tend to forget what they set out to do, or their goal gets crowded out by other obligations.

            Forcing yourself to revisit your goals at regular intervals breaks them into smaller steps and it reminds you to think about them.

            Giving yourself regular deadlines for smaller tasks related to your goals also helps you reflect on your strategy. You’ll figure out what works for you, whether your timeline is realistic, and whether or not you need additional help to stay on track.

            In addition, celebrating small wins helps you stay motivated. Here’s how:

            How To Celebrate Small Wins To Achieve Big Goals

            9. Take 10 minutes every day to imagine how great it will feel to achieve your goals

            Visualization is such a powerful tool. Some of the most successful athletes, celebrities and business people take time each day to think about how success looks and feels for them.[2] Imagining that feeling of satisfaction can be a great motivator.

            Advertising

            When you do meet your goals, take some time to be grateful. Thank yourself for showing up and doing the work. Be grateful when the stars align properly to help you advance to the next step.

            It’s not just getting to the destination of your goals that matters. How you take the journey is important too.

            10. Take an action step toward reaching your goals every day

            Your goals can easily get buried in the hustle and the bustle. Even the smallest step in the right direction is still moving you forward.

            Keep chipping away at the work every day and before long, you’ll start to see those dreams come to life.

            Maybe you didn’t start your business today but you designed the logo that’s going to go on your website and business cards. Doing that task well is going to help you so much in the long run.

            Concrete actions day by day draw your dreams out of obscurity and into the realm of possibility.

            Change begins today

            Dreams can inspire and overwhelm us. By turning our dreams into goals that we can work toward, we increase our chances of success. Things that once seemed impossible are suddenly within reach.

            It’s time to start turning your dreams into goals and your goals into realities.

            Featured photo credit: Pexels via pexels.com

            Reference

            Read Next