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5 Ways to Use OneNote at Work

5 Ways to Use OneNote at Work

If your IT department is like my IT department, the thought of you downloading something like Evernote would make their heads spin. Most IT departments are wary of something you don’t have to pay for.

Additionally, a lot of us are stuck with Windows at work and can’t take advantage of the great tools on the Mac — ones that are Mac-only. However, there is something you might not know about something that is likely already installed on your office PC. That’s right: Microsoft Office. And it has a pretty neat tool that you can use…and it’s called OneNote.

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Here are the 5 reasons why you should use OneNote at work.

1. It’s a good tool to implement GTD

We have explained in the past why Getting Things Done is great, OneNote is very much an empty notebook with which you can implement GTD at work. Use folders, sections and subsections like you would use physical folders. Instead of printing out that email or webpage, simply print and hit “send to OneNote” in the drop down menu. You can then file the “printout” where you need to.

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2. Shared Notebooks means instant and real time collaboration

Put the OneNote notebook file in a place where it can be accessed by the people who need it and setup it up to share. And as simple as that, you have an online version of a whiteboard. Use OneNote to manage projects among many people, or simply as a place to throw ideas around. If there is sensitive material you can password-protect some or all of the notebook so that only certain people can see it.

In my day job we have a weekly report we have to file with our supervisors. We use a OneNote notebook to make our weekly report accessible to everyone in the division. That way we can see what everyone is up to — and maybe help pick up slack in areas that need it.

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3. Take better notes in meetings

If you have a laptop as your work PC, bring your laptop to meetings and have OneNote open and ready to take notes. Use the tagging feature to flag important tasks or questions as they arise. Then, if you have a shared notebook with someone, share your notes so you can see if you were thinking the same things in the meeting.

When I was still attending college I used OneNote for my lecture notes. I was able to tag things to look up later or for items I had questions about. More than once I had fellow students come up to me and ask what app I was using to take notes. They were very surprised to learn the program was included in Microsoft Office.

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4. It is an awesome wiki

Since OneNote updates and saves in near real time, the ability to use it as a wiki is clear. Linking inside a notebook is a new feature and allows for a more “wiki feel”.

5. Take fast and simple screen shots

By using the keyboard shortcut Windows+S, the screen will grey out and you will see a crosshair cursor. Select the area you want to grab and that area will be placed into your unfilled notes section of OneNote. You can either cut, copy, and paste (or save) the screen grab as a PNG. You no longer have to hit the print screen button and crop the photo in an image editor (like Photoshop, for example).

OneNote is a great tool that is often overlooked when talking about how to be productive. But if you’re like me and your IT department doesn’t allow you to install apps on your work PC, it is a tool that is indispensable.

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Published on October 16, 2018

7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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