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5 Ways to Use OneNote at Work

5 Ways to Use OneNote at Work

If your IT department is like my IT department, the thought of you downloading something like Evernote would make their heads spin. Most IT departments are wary of something you don’t have to pay for.

Additionally, a lot of us are stuck with Windows at work and can’t take advantage of the great tools on the Mac — ones that are Mac-only. However, there is something you might not know about something that is likely already installed on your office PC. That’s right: Microsoft Office. And it has a pretty neat tool that you can use…and it’s called OneNote.

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Here are the 5 reasons why you should use OneNote at work.

1. It’s a good tool to implement GTD

We have explained in the past why Getting Things Done is great, OneNote is very much an empty notebook with which you can implement GTD at work. Use folders, sections and subsections like you would use physical folders. Instead of printing out that email or webpage, simply print and hit “send to OneNote” in the drop down menu. You can then file the “printout” where you need to.

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2. Shared Notebooks means instant and real time collaboration

Put the OneNote notebook file in a place where it can be accessed by the people who need it and setup it up to share. And as simple as that, you have an online version of a whiteboard. Use OneNote to manage projects among many people, or simply as a place to throw ideas around. If there is sensitive material you can password-protect some or all of the notebook so that only certain people can see it.

In my day job we have a weekly report we have to file with our supervisors. We use a OneNote notebook to make our weekly report accessible to everyone in the division. That way we can see what everyone is up to — and maybe help pick up slack in areas that need it.

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3. Take better notes in meetings

If you have a laptop as your work PC, bring your laptop to meetings and have OneNote open and ready to take notes. Use the tagging feature to flag important tasks or questions as they arise. Then, if you have a shared notebook with someone, share your notes so you can see if you were thinking the same things in the meeting.

When I was still attending college I used OneNote for my lecture notes. I was able to tag things to look up later or for items I had questions about. More than once I had fellow students come up to me and ask what app I was using to take notes. They were very surprised to learn the program was included in Microsoft Office.

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4. It is an awesome wiki

Since OneNote updates and saves in near real time, the ability to use it as a wiki is clear. Linking inside a notebook is a new feature and allows for a more “wiki feel”.

5. Take fast and simple screen shots

By using the keyboard shortcut Windows+S, the screen will grey out and you will see a crosshair cursor. Select the area you want to grab and that area will be placed into your unfilled notes section of OneNote. You can either cut, copy, and paste (or save) the screen grab as a PNG. You no longer have to hit the print screen button and crop the photo in an image editor (like Photoshop, for example).

OneNote is a great tool that is often overlooked when talking about how to be productive. But if you’re like me and your IT department doesn’t allow you to install apps on your work PC, it is a tool that is indispensable.

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Last Updated on December 18, 2020

Can Technology have Biases Like Humans?

Can Technology have Biases Like Humans?

Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

Does technology have all the answers?

This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

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Creating technological solutions transparently

This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

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Technology as the connecting tool

Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

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“Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

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