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15 Cloud Storage Tips And Tricks You Probably Don’t Know

15 Cloud Storage Tips And Tricks You Probably Don’t Know

While we have become used to the rapid pace at which Internet technologies develop, it is quite amazing what everyday tools we didn’t have a couple of years back can do; things we often take for granted nowadays, but which make our online and everyday life much, much easier. There are very few offices that don’t have a use for IT, and the same goes for retail businesses. The online market is becoming a heaven for startups and freelancers alike, and they all have a need to handle things more efficiently. One genuinely groundbreaking new piece of technology that became available for the masses in recent years is cloud technology.

Most people are aware of the basic application of cloud storage. Most of us use it to store files and access them from anywhere we have web access, but not many people know that it can also help you automate and shorten the ‘clicking and copy-pasting logistics’ of working on the web. If you just take a little time to set up the whole thing, you will resolve a lot of running around and, basically, cut your work time.

But storage is just one of the many ways cloud technology is used. A wide spectrum of services use cloud technology – for example, cloud hosting, cloud call centers and other forms of PaaS (platform as service), IaaS (infrastructure as a service) and SaaS (software as a service). Here are 15 tips and tricks for cloud storage that you probably didn’t know:

1. E-mail attachments

Even though we can use instant chat and video calls, a lot of online messaging is still done through e-mails. People working in IT know how messy e-mails can get and how easily you can lose an attachment you really need to find. The service Send to Dropbox sends your attachments to your storage folder so you will always be able to find them.

2. The always accessible and fresh to-do-list

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Google Drive Icon

    Given that a lot of people use multiple devices and that we’ve all lost the habit of writing things down, it comes in handy that you have an updated to-do list. Dropbox, Sky Drive (now One Drive) and Google Drive all give you this option with a .txt file.

    3. Managing document versions

    A lot of companies use their drives for collaborative, on-file work. In this kind of setup, access to previous file versions may arise. Google Docs, Sky Drive and Dropbox offer you a document management feature as well. This way you can rectify mistakes without having to do things over and waste time.

    4. Music storage and streaming

    Music is an everyday part of people’s lives, and in some situations you really want to listen to your own music. Google Play gives you the option to store your music and access it from anywhere and it keeps a backup of up to 20,000 songs.

    5. Unifying your clouds

    There are situations in which companies and businesses use multiple clouds, and managing them all may waste a lot of your time. Otixo makes this a lot easier and less time-consuming.

    6. Easy file transfer

    You also get situations when you have really overcrowded one of your storage options and want to transfer your bulkier files to another storage option. Mover lets you manage this with no problems; no matter from where to where you are transferring your files.

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    7. Downloading directly to cloud

    Downloading and then uploading to the cloud is a part of many people’s routine. You can remove one step from this process by using synced folders as a default download folder in order to shorten your work process.

    8. Unlimited folder sync with multiple PCs

    By using Cubby, you can share multiple folders with different parties. This way, you can have all the benefits of standard cloud storage, but different folders for different uses.

    9. Getting more space

    More space on the cloud

      Through completing certain tasks that include friend referral, social networks integration and so on, you can actually get more space from Dropbox and SugarSync.

      10. Remote printing

      By using your FingerPrint, you can connect your iPhone or iPad to any printer and use Dropbox to print out any kind of document you like. The only twist is that you will have to dish out $ 19.95 for FingerPrint.

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      11. Backing up your phone

      The benefits of the cloud

        These days, there is a lot of data on our phones, and when you lose it or break it, you lose that data as well. There are ways each different smartphone operating system can be set to an automatic cloud file upload.

        12. Browser settings backup

        Mozilla Firefox and Chrome

          Chrome and Firefox offer automatic syncing of your browser settings so you can access them from any PC.

          13. Blog publishing

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          Pancake IO

            For simple blogging solutions when you don’t really need anything fancy, you can use Pancake.io to serve as both your domain and hosting provider.

            14. Blog backup

            WP backup to Dropbox

              The cloud can be used to backup your WordPress site as well. The WordPress Backup to Dropbox plug-in is a great tool that can save your data in case of a security breach or system failure.

              15. Code your cloud data

              SpiderOak

                While we are on the topic of security, you can also encrypt your data before uploading it by using SpiderOak.

                The impact cloud technology has on how we deal with our everyday obligations is astonishing and allows us to move faster and deal with real things, instead of just clicking away to accomplish certain simple tasks. I hope I helped you speed things up and get rid of those nasty IT chores.

                More by this author

                Ivan Dimitrijevic

                Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

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                Last Updated on December 30, 2018

                18 Best Time Management Apps and Tools (2019 Updated)

                18 Best Time Management Apps and Tools (2019 Updated)

                No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

                If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick.

                But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 18 of the very best time management apps that can help you with the most common time management challenges.

                Let’s dive straight into the list…

                1. Rescue Time — Use your time wisely

                  If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

                  Download Rescue Time

                  2. Remember The Milk — Keep on top of all your tasks

                    If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

                    Download Remember the Milk

                    3. Focus Booster – Boost motivation to complete tasks

                      This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

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                      Download Focus Booster

                      4. Toggl – Keep track of time spent on projects and tasks

                        This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

                        Download Toggl

                        5. Dropbox — Store and send large files easily

                          There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

                          Download Dropbox

                          6. Evernote — Keep all your notes in one place

                            Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

                            Download Evernote

                            7. Mind42 — Focus on tasks at hand with mind mapping

                              Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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                              Download Mind42

                              8. SyncBackFree — Back up and sync your files effortlessly

                                This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

                                Download SnycBackFree

                                9. MyLifeOrganized (MLO) — Manage your to-do lists effectively

                                  Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

                                  Download MyLifeOrganized (MLO)

                                  10. 1Password — Have all your passwords remembered

                                    This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords for different accounts so you don’t compromise on security.

                                    Download 1Password

                                    11. Pocket — Keep your eye on the ball

                                      When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

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                                      Download Pocket

                                      12. [email protected] — Boost your attention span

                                        This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

                                        Download [email protected]

                                        13. Launchy — Interact with your computer in a smart way

                                          This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

                                          Download Launchy

                                          14. Forest — Boost your focus by growing a forest

                                            This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                            Download Forest

                                            15. Trello — Track your projects in a highly visual way

                                              This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

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                                              Download Trello

                                              16. Wunderlist — Digitalize your to-do lists

                                                Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

                                                Download Wunderlist

                                                17. TimeTree — Have a shared calendar with your family

                                                  This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                  Download Time Tree

                                                  18. Todoist — Capture and order all your tasks and activities easily

                                                    Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

                                                    Download Todoist

                                                    The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

                                                    Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management:

                                                    40 Top Productivity Apps for iPhone and 20 Quick Tips For Better Time Management

                                                    More Recommended Productivity Experts on Lifehack

                                                    • Leon Ho — The Founder and CEO of Lifehack, which he share productivity hacks to make life easier
                                                    • Carl Pullein — A renowned productivity and time management coach
                                                    • Mark Pettit — A Business Coach for ambitious entrepreneurs who want to achieve more by working less

                                                    Featured photo credit: Unsplash via unsplash.com

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