Advertising
Advertising

15 Cloud Storage Tips And Tricks You Probably Don’t Know

15 Cloud Storage Tips And Tricks You Probably Don’t Know

While we have become used to the rapid pace at which Internet technologies develop, it is quite amazing what everyday tools we didn’t have a couple of years back can do; things we often take for granted nowadays, but which make our online and everyday life much, much easier. There are very few offices that don’t have a use for IT, and the same goes for retail businesses. The online market is becoming a heaven for startups and freelancers alike, and they all have a need to handle things more efficiently. One genuinely groundbreaking new piece of technology that became available for the masses in recent years is cloud technology.

Most people are aware of the basic application of cloud storage. Most of us use it to store files and access them from anywhere we have web access, but not many people know that it can also help you automate and shorten the ‘clicking and copy-pasting logistics’ of working on the web. If you just take a little time to set up the whole thing, you will resolve a lot of running around and, basically, cut your work time.

But storage is just one of the many ways cloud technology is used. A wide spectrum of services use cloud technology – for example, cloud hosting, cloud call centers and other forms of PaaS (platform as service), IaaS (infrastructure as a service) and SaaS (software as a service). Here are 15 tips and tricks for cloud storage that you probably didn’t know:

1. E-mail attachments

Even though we can use instant chat and video calls, a lot of online messaging is still done through e-mails. People working in IT know how messy e-mails can get and how easily you can lose an attachment you really need to find. The service Send to Dropbox sends your attachments to your storage folder so you will always be able to find them.

2. The always accessible and fresh to-do-list

Advertising

Google Drive Icon

    Given that a lot of people use multiple devices and that we’ve all lost the habit of writing things down, it comes in handy that you have an updated to-do list. Dropbox, Sky Drive (now One Drive) and Google Drive all give you this option with a .txt file.

    3. Managing document versions

    A lot of companies use their drives for collaborative, on-file work. In this kind of setup, access to previous file versions may arise. Google Docs, Sky Drive and Dropbox offer you a document management feature as well. This way you can rectify mistakes without having to do things over and waste time.

    4. Music storage and streaming

    Music is an everyday part of people’s lives, and in some situations you really want to listen to your own music. Google Play gives you the option to store your music and access it from anywhere and it keeps a backup of up to 20,000 songs.

    5. Unifying your clouds

    There are situations in which companies and businesses use multiple clouds, and managing them all may waste a lot of your time. Otixo makes this a lot easier and less time-consuming.

    6. Easy file transfer

    You also get situations when you have really overcrowded one of your storage options and want to transfer your bulkier files to another storage option. Mover lets you manage this with no problems; no matter from where to where you are transferring your files.

    Advertising

    7. Downloading directly to cloud

    Downloading and then uploading to the cloud is a part of many people’s routine. You can remove one step from this process by using synced folders as a default download folder in order to shorten your work process.

    8. Unlimited folder sync with multiple PCs

    By using Cubby, you can share multiple folders with different parties. This way, you can have all the benefits of standard cloud storage, but different folders for different uses.

    9. Getting more space

    More space on the cloud

      Through completing certain tasks that include friend referral, social networks integration and so on, you can actually get more space from Dropbox and SugarSync.

      10. Remote printing

      By using your FingerPrint, you can connect your iPhone or iPad to any printer and use Dropbox to print out any kind of document you like. The only twist is that you will have to dish out $ 19.95 for FingerPrint.

      Advertising

      11. Backing up your phone

      The benefits of the cloud

        These days, there is a lot of data on our phones, and when you lose it or break it, you lose that data as well. There are ways each different smartphone operating system can be set to an automatic cloud file upload.

        12. Browser settings backup

        Mozilla Firefox and Chrome

          Chrome and Firefox offer automatic syncing of your browser settings so you can access them from any PC.

          13. Blog publishing

          Advertising

          Pancake IO

            For simple blogging solutions when you don’t really need anything fancy, you can use Pancake.io to serve as both your domain and hosting provider.

            14. Blog backup

            WP backup to Dropbox

              The cloud can be used to backup your WordPress site as well. The WordPress Backup to Dropbox plug-in is a great tool that can save your data in case of a security breach or system failure.

              15. Code your cloud data

              SpiderOak

                While we are on the topic of security, you can also encrypt your data before uploading it by using SpiderOak.

                The impact cloud technology has on how we deal with our everyday obligations is astonishing and allows us to move faster and deal with real things, instead of just clicking away to accomplish certain simple tasks. I hope I helped you speed things up and get rid of those nasty IT chores.

                More by this author

                Ivan Dimitrijevic

                Ivan is the CEO and founder of a digital marketing company. He has years of experiences in team management, entrepreneurship and productivity.

                50 New Year’s Resolution Ideas And How To Achieve Each Of Them 8 Fun and Unique Birthday Party Ideas for People in Their 20s 50 Cleaning Hacks for Your Home That Will Make Your Life Easier 40 Amazing Date Ideas for Valentine’s Day 9 Unexpected Benefits Of Foot Massage That Make You Want To Have One Now

                Trending in Technology

                1 7 Tools to Help Keep Track of Goals and Habits Effectively 2 7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019 3 10 Smartest Productivity Software to Improve Your Work Performance 4 18 Best Time Management Apps and Tools (2019 Updated) 5 16 Less Known Gmail Hacks That Will Super Boost Your Productivity

                Read Next

                Advertising
                Advertising
                Advertising

                Last Updated on February 15, 2019

                7 Tools to Help Keep Track of Goals and Habits Effectively

                7 Tools to Help Keep Track of Goals and Habits Effectively

                Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

                Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

                Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

                So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

                Joe’s Goals

                Advertising

                   

                  Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

                  Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

                  Daytum

                    Daytum

                    is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

                    Advertising

                    Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

                    Excel or Numbers

                      If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

                      What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

                      Evernote

                      Advertising

                        I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

                        Evernote is free with a premium version available.

                        Access or Bento

                          If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

                          Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

                          Advertising

                          You can check out Access and the Office Suite here and Bento here.

                          Analog Bonus: Pen and Paper

                          All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

                          Conclusion

                          I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

                          What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

                          Read Next