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Triple Your Speed for Reading and Processing Technical Documents

Triple Your Speed for Reading and Processing Technical Documents

Has it happened to you that your boss passes by your desk with some new assignments, and then adds: “Oh, and by the way, can you go over these reports?”, while pouring 500 pages of printed paper onto your desk? And does that mean you’ll be stuck in the office until closing time? Or are you a student, battered down by all the reading assignments your professors give you? Or simply an avid, interested reader feeling like you can’t keep up with all the good books that are being published?

If you just answered “yes” to any of the previous questions, it might be time to change your reading strategy. While this post is mainly aimed at reading technical documents, the same principles can be applied to all kinds of reading. In fact, practicing these principles on your summer/airplane detective story reading is great exercise for cultivating this skill, which is the ability to absorb as much written information in as little time as possible. Others might simply call this speed-reading, but this skill not only deals with increasing your reading speed, but also with increasing your ability to filter out the most important parts of a document.

Understanding the elements of speed-reading

Certainly, reading faster will help you process information more quickly—that is easy to understand—so let’s start by looking at how exactly you can learn speed-reading. In this category, there are two skills to master: clustering words and skimming.

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Skimming means extracting the important words from a block of text and ignoring all the rest. When you skim, your eyes highlight the words that signal the action, time, and/or location in a sentence. With that information, you have all you need to know. Smaller words, such as “an”, “and”, and such are of no use for your brain’s capacity to process the information you read.

Here’s how to skim: Let your eyes move past a block of text, line by line. Instead of reading every single word, practice filtering out the keywords within a snap of your fingers, and then move on. Afterwards, take a moment to digest what you just read, and see if you could grasp the meaning of the paragraph you studied.

Clustering means looking at several words together instead of at each word separately. The ability to cluster words together and process them jointly will greatly improve your reading speed. Clusters can form around the keywords that you skim. As you can imagine, skimming and clustering are processes that go hand in hand. Clustering increases both your speed and comprehension of a document.

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Here’s how to cluster: Practice by looking at a number of words (ideally 3 to 4 at a time) together instead of looking at every word separately.

If you want to practice your speed reading, there’s a free online tool called  that you might like to use.

Reading smarter

If you need to distill information from a report, reading front to back is the least effective way of cutting through the crap and getting to the core of the story. To save time, read in a smarter way, so that you have a larger return on time investment for reading. If you are really pressed for time, you might wish to jump to the conclusions and summary section right away. An executive summary might be added, and sometimes you probably will only need to look at this part of a report.

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Too often, however, if you need to work with the presented material, you will need to understand the reasoning behind the conclusions and be able to criticize these or continue working along the same lines. For those cases, reading the summary and conclusions won’t be sufficient. What you need is to use an approach of zooming from helicopter view to detailed view.

Start by reading the introduction section, and the summary and comments section: this is your first round of browsing through the document.

Then, go for a second round. Study the titles as well as the figures and graphs, along with their captions. In a well-written report, the most important information is invariably presented in the figures.

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Your third round will go even deeper: For this round, you will read the beginning and ends of the paragraphs. If a document is written clearly, every paragraph starts with an introduction and ends with the conclusion of that paragraph.

Engage your memory

A final step to increase the amount of information you can absorb during a decreased amount of time is to engage your memory. When we read, our brain activity is typically dominated by an inner voice that reads the text out loud to us.

In a first step, you need to learn how to silence this inner voice. In a second step, you can now use the vacated computing power in your brain to actually engage your memory and thought patterns while you read. By doing so, you will greatly improve your understanding of the material you are working through.

As you see, by improving the speed at which you read, by fine-tuning the process that you follow to win information from a report and then finally by engaging your memory while you read, you have 3 tools to triple the speed at which you can crack a technical document.

Do you apply speed-reading techniques to hack your technical documents?

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Eva Lantsoght

Eva is a university professor and a professional structural engineer. She writes about achieving excellence and success in life on Lifehack.

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Last Updated on May 28, 2020

9 Things Successful People Do To Always Get What They Want

9 Things Successful People Do To Always Get What They Want

One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

Ready to dive in? Let’s go.

1. They Know What They Want

The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

2. They Are Assertive

Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

3. They Learn

You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

4. They Make Things Meaningful

One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

5. They Ask

One big thing that successful people always do to get what they want is this: they ask.

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Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

6. They Take Action

Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

7. They Use Their Time Wisely

Have you ever heard of NET time? It stands for “No Extra Time”.

For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

8. They Choose to Lead

You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

9. They Contribute

Successful people know that to get what they want, they have to be willing to help other people get what they want.

What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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So, Now What?

I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

And remember: every key learning should be immediately followed with action.

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Featured photo credit: Austin Distel via unsplash.com

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