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Triple Your Speed for Reading and Processing Technical Documents

Triple Your Speed for Reading and Processing Technical Documents

Has it happened to you that your boss passes by your desk with some new assignments, and then adds: “Oh, and by the way, can you go over these reports?”, while pouring 500 pages of printed paper onto your desk? And does that mean you’ll be stuck in the office until closing time? Or are you a student, battered down by all the reading assignments your professors give you? Or simply an avid, interested reader feeling like you can’t keep up with all the good books that are being published?

If you just answered “yes” to any of the previous questions, it might be time to change your reading strategy. While this post is mainly aimed at reading technical documents, the same principles can be applied to all kinds of reading. In fact, practicing these principles on your summer/airplane detective story reading is great exercise for cultivating this skill, which is the ability to absorb as much written information in as little time as possible. Others might simply call this speed-reading, but this skill not only deals with increasing your reading speed, but also with increasing your ability to filter out the most important parts of a document.

Understanding the elements of speed-reading

Certainly, reading faster will help you process information more quickly—that is easy to understand—so let’s start by looking at how exactly you can learn speed-reading. In this category, there are two skills to master: clustering words and skimming.

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Skimming means extracting the important words from a block of text and ignoring all the rest. When you skim, your eyes highlight the words that signal the action, time, and/or location in a sentence. With that information, you have all you need to know. Smaller words, such as “an”, “and”, and such are of no use for your brain’s capacity to process the information you read.

Here’s how to skim: Let your eyes move past a block of text, line by line. Instead of reading every single word, practice filtering out the keywords within a snap of your fingers, and then move on. Afterwards, take a moment to digest what you just read, and see if you could grasp the meaning of the paragraph you studied.

Clustering means looking at several words together instead of at each word separately. The ability to cluster words together and process them jointly will greatly improve your reading speed. Clusters can form around the keywords that you skim. As you can imagine, skimming and clustering are processes that go hand in hand. Clustering increases both your speed and comprehension of a document.

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Here’s how to cluster: Practice by looking at a number of words (ideally 3 to 4 at a time) together instead of looking at every word separately.

If you want to practice your speed reading, there’s a free online tool called  that you might like to use.

Reading smarter

If you need to distill information from a report, reading front to back is the least effective way of cutting through the crap and getting to the core of the story. To save time, read in a smarter way, so that you have a larger return on time investment for reading. If you are really pressed for time, you might wish to jump to the conclusions and summary section right away. An executive summary might be added, and sometimes you probably will only need to look at this part of a report.

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Too often, however, if you need to work with the presented material, you will need to understand the reasoning behind the conclusions and be able to criticize these or continue working along the same lines. For those cases, reading the summary and conclusions won’t be sufficient. What you need is to use an approach of zooming from helicopter view to detailed view.

Start by reading the introduction section, and the summary and comments section: this is your first round of browsing through the document.

Then, go for a second round. Study the titles as well as the figures and graphs, along with their captions. In a well-written report, the most important information is invariably presented in the figures.

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Your third round will go even deeper: For this round, you will read the beginning and ends of the paragraphs. If a document is written clearly, every paragraph starts with an introduction and ends with the conclusion of that paragraph.

Engage your memory

A final step to increase the amount of information you can absorb during a decreased amount of time is to engage your memory. When we read, our brain activity is typically dominated by an inner voice that reads the text out loud to us.

In a first step, you need to learn how to silence this inner voice. In a second step, you can now use the vacated computing power in your brain to actually engage your memory and thought patterns while you read. By doing so, you will greatly improve your understanding of the material you are working through.

As you see, by improving the speed at which you read, by fine-tuning the process that you follow to win information from a report and then finally by engaging your memory while you read, you have 3 tools to triple the speed at which you can crack a technical document.

Do you apply speed-reading techniques to hack your technical documents?

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Last Updated on December 7, 2018

10 Steps For Success: Applying The Power Of Your Subconscious Mind

10 Steps For Success: Applying The Power Of Your Subconscious Mind

How big is the gap between you and your success?

What is the difference between successful people and unsuccessful people?

It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

Wanting: means lacking or absent. Deficient in some part, thing or aspect.

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Having: means to possess, to hold, to get, to receive, to experience.

You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

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Step 1: Decide exactly what you want to create and have

This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

Step 2: Write down your goal clearly in every technicolor detail

A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

Step 3: Write your goal in simple, present tense words

…that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

Step 4: Backwards planning

See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

Step 5: Resolve to take at least one step every day from one of the items on your list

Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

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Step 6: Visualize your goal repeatedly

See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

Step 7: Feel the feeling of success as if your goal were realized at this very moment

Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

Step 8: “Fake it till you make it!”

Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

Step 9: Relax your mind

Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

Step 10: Release your goal to your subconscious mind

When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

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Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

Hit reply and let me know what you’re creating!

To your success!

Featured photo credit: use-your-brain-markgraf via mrg.bz

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