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How to Be More Efficient at Work, at Home and in Life

How to Be More Efficient at Work, at Home and in Life

If you go to bed every night feeling like you didn’t do enough, you’re not alone. Lots of people are just not able to meet the expectations they set for themselves.

Luckily, efficiency is only a single habit away.

It is not as easy as it may sound. The solution that I am speaking of is not a Band-Aid, but rather a life-changing decision that will require a fair amount of sacrifice on your part.

Nothing worthwhile ever comes for free, so let’s take a look at the secret followed by its practical applications in your workplace, home, and life.

4 Steps to an Efficient Day at Work

To act effectively, first, you need to think effectively. Here are four things that you can do to sharpen your mind and get yourself ready for a productive day.

1. Set Precise Goals

Many people underestimate the importance of goals. ‘I will be productive today’ is not a goal. ‘I will make five sales today’ or ‘I will spend time with my kids’ is a goal. You should start making both short-term and long-term goals which are clear and concise.

Another helpful tip is to write down your goals and take a look at them once or twice every day. It can serve as a reminder of what is essential and help you to not stray from the path.

2. Have an Enterprising Mindset

An enterprising mindset means that you do what’s important right now.

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According to the famous entrepreneur his Do it now’ attitude is one of the main reasons for his success. Once you have set your goals, it is vital that you develop an enterprising attitude.

The simplest way to do that is to focus on the most important activities first. You might be tempted to get the easier tasks out of the way before you focus on the more difficult ones, but putting first things first is an important step on your way to an efficient life.

3. Let Your Desire Burn Bright

It is also important to have a ‘never back down’ attitude.

Napoleon Hill in his legendary book Think & Grow Rich interviewed 100s of the most successful people in the US and found the desire for greatness to be one of the few traits all of them had in common.

Once you have the drive to succeed, you will find yourself automatically drawn to actions that help you pursue your goals.

4. Set a Dynamic Schedule

‘The more useful you become, the more your time is not your own.’

Since very few people are efficient, the few who do manage to transcend mediocrity are called for help numerous times throughout the day.

The best way to combat this is by setting up your schedule in an adaptive way.

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Rather than having a set time for everything, list out your daily/weekly tasks in your schedule based on priority and get started on the most important one. In case of an unforeseen interruption, deal with it and get back on the horse.

Following a timed schedule is extremely difficult in the modern day and failing to keep up with it will only demotivate you. And in case you need a little more help about your schedule, here’s a useful article:

Time Management: Handling Disruptions in Daily Schedules

3 Steps to be Efficient at Home

Remember that your newfound mindset is not just confined to your workplace. Regardless of whether you work 4 hours a day or 14, it is vital to make use of the time you get to spend with the people you care about.

Here are some of the ways through which you can be effective in your relationships to find success not only in the financial world but also in the spiritual one.

1. Find Solutions, Not Problems

Stephen Covey, the founder of FranklinCovey regularly mentioned the importance of a Win/Win mentality in his works. When faced with a conflict, a person with a Win/Win mentality finds solutions which work for both parties as opposed to just one.

Winning an argument is only a solution for the party that won, not for the party that lost.

Whether you have a problem with your friends, children, spouse, or parents, remember always to see things from their perspective. Once you understand their viewpoint, you can empathize with their feelings and work on a solution that benefits everyone. A great book that can help you with this is How to Win Friends and Influence People by Dale Carnegie.

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This good thing is that this newfound mentality can also be applied to your relationships at work, not only making you more effective but also a more likable and trustable person.

2. Let Your Passion Burn Bright

Just like your workday should be fuelled by desire, your time at home should be powered by passion. It is essential to explore new things and find out what you like.

Activities which make you feel miserable afterward are not your passion. If you feel like you can do better after downing a ton of beer or playing video games for 4 hours straight, it is because you can.

Find activities that encourage you to break out of your shell, and try to do them with the people in your life that you care about so that they can also benefit from the changes that you are making in your life.

3. Reinforce the Process

One more thing to remember is that there are little things you can do to reinforce all that you have learned continuously.

An excellent example of this is making your bed as soon as you wake up. This way, you have already done something that makes your surroundings better within seconds of waking up, and it sets you up perfectly for a productive day.

Once you have successfully integrated the ‘Enterprising Mindset’ in your home, you will start to see the benefits it brings in your relationships at a breakneck pace.

Eventually, you will begin to notice your efficiency rub off on the people around you.

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Efficiency: The Secret to Happiness in Life

According to Phillip Fisher’s(Legendary Investor and author) son, his father never worked more than 8 hours a day. The reason why Fisher was able to have such extraordinary success for over 70 years is because the little time he did spend working, he donated it to the maximum of his ability.

A recent study suggests that during an 8-hour workday, most office workers are productive for less than 3 hours.[1] Just imagine how much more could each of those workers achieve with an enterprising mindset.

Remember that I am not saying to stop working for 8 hours. Those who work more usually end up achieving way more too. What we are merely pointing out is that to do more, you need to make your time count rather than sacrifice more of it.

Efficiency isn’t just tied to the workplace. If you decide to work long hours, it is imperative that the precious time you spend with your loved ones reminds you of what is essential in life, and why you strive to make yourself a better as well as a more efficient person every day.

Once you embrace the maximum of efficiency, you will immediately notice vast improvements in your life. However, remember that to truly embrace what I’ve just told you, you need to implement it too.

More Resources to Boost Your Productivity

Featured photo credit: Luke Chesser via unsplash.com

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John Obstander

John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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Last Updated on April 8, 2020

How to Calm Down When You’re Stressed and Anxious

How to Calm Down When You’re Stressed and Anxious

Overwhelmed with work, family responsibilities, financial challenges and health issues are common culprits which catalyze stress and anxiety symptoms that show up differently in each and every one of us.

Whilst many of us are becoming much better at identifying what can trigger us to feel these, we’re not always that great at recognizing our individual thresholds; we don’t know exactly how to calm down when the mental, emotional storms erupt.

We can almost see you eye-rolling upon hearing commonly recommended stress antidotes such as taking a bath, lighting candles or going for a walk. Let’s face it. These simply aren’t practical things you can do when you’re on a red-eye flight at 5:30am to run a full day of training interstate and then fly back the same evening not to mention juggling a young family.

You want to know your triggers, predict the impact of them and have your own suite of tools up your sleeve to calm down that impact for the long-term.

Doing a little ground work to gain a strong self-awareness of your likely reactions puts you smack bang in the pilot seat to develop a robust mental and emotional toolkit that will work wonders for you.

A few simple but well-practiced techniques may be all you need to simmer down the cyclonic intensity of emotions, and disparaging thoughts pecking away at your self-esteem and confidence. However, it’s important you do this self-reflective groundwork first to gain maximum impact for long-term effect.

1. Strengthen Familiarity with What Triggers You

When you have arguments with your loved one, do you stop and look to see if there are certain things you fight about? Are there certain behaviors they display that drive you bananas?

Take your focus off them and ask yourself: “What is my usual response?”

Perhaps you feel the anger welling up inside your chest and you then spurt out that you’ve told him or her ten times before to not leave their underwear lying across the bedroom floor.

Think a little deeper. Ask yourself what values, standards and expectations you have that are not being met here. You’ll likely be attached to certain ways you believe things should play out. Are there assumptions and expectations as to how you believe people should conduct themselves and principles about how you feel you should be treated?

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Having a strong attachment to these for yourself is one thing. Expecting others to have the same attachment is often what can make the hot water start simmering.

It is often when people behave in ways inconsistent with our belief systems and events unfold in discord with what we expect and are prepared for that we feel the most stress and anxiety.

Make a list of the common circumstances in different areas of your life that cause you to become anxious and stressed. Against each of these, describe your stress response:

What happens? What do you feel?

Now think about the values, principles and expectations you have attached to these. You’ll see you have a few options:

  • Change my values and expectations
  • Try to change other’s values and expectations
  • Recognize and be in allowance of others having different values, standards and expectations

Reviewing how you react when you’re stressed and anxious, and identifying which of these three options above is going to best serve you, can greatly increase your ability to feel and be in control of calming your reaction.

You move closer to being able to choose how you want to respond as opposed to feeling helpless and the world is spiralling out of control.

2. Have Coping Statements on Hand

When you have a washing machine of chaotic thoughts churning in your mind, trying to implant thoughts that are the complete opposite of what you’re thinking and feeling can be pretty hard.

Not being able to do it can also add another layer of us feeling disappointment in ourselves. We feel we’re failing.

Having coping statements that you can literally latch on to to help you calm down in those stressful and anxious moments, can be particularly helpful.

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Look at creating palm cards and just have three to five of these you can have in your pocket or in your purse. Here are 6 examples:

  • Even though I am feeling this right now, I am going to be alright
  • What I am feeling right now is uncomfortable. I won’t feel this way forever. Soon the intensity of what I am feeling will pass.
  • I’ve survived these feelings before. I can do it again.
  • I feel this way because of my past experiences but right now, I am actually safe.
  • It’s ok for me to feel this way. My body and brain are trying to protect me but I am actually safe right now.
  • Ah, here you are again, anxiety. Thanks for showing up to protect me, but I don’t need you right now.

Choose words and dialogue that feel true and accurate for you. Read the statements out to yourself and test how fitting they are for you. What feels more assuring, calming and right for you?

Make these statements your own. The aim is of these statements is to de-escalate the intensity of what you feel when you’re anxious and stressed.

Remember, you want to refrain from having blunt statements which feel or sound like they’re self-reprimanding because they won’t be pacifying in a positive way.

If you are unsure as to how to come up with statements that fit for you, look to work with a psychologist or licensed therapist to give you a strong start.

3. Identify and Develop Physical Anchors

You actually have within you resources to provide some of the most effective ways to calm yourself down in heightened moments you feel stressed and anxious. Renowned clinical psychologist Dr. Peter Levine and expert in treating stress and trauma, teaches us how techniques which do this, such as Somatic Experiencing®[1] can significantly help us calm down.

By learning to be fully present and applying touch to certain areas of your body (e.g. forehead and heart space), you increase your capacity to self-regulate. You also learn how to attend to and release your unique symptoms that your body has been containing in a way you have not been able to before.

Here’s one technique example:

  1. Get in a comfortable position
  2. Have your eyes open or closed, whatever feels most comfortable for you
  3. Now place one hand on your forehead, palm side flat against the skin
  4. Place the other hand, palm down across your heart space above your sternum… the flat of your chest area.
  5. Gently turn your attention to what you feel physically in the area between your two hands. Observe and just take notice of what you physically feel. Is your chest pounding? How strong are its beat and the rhythm? Do you notice any other sensations anywhere else between your two hands?
  6. Don’t try to push or resist what you’re feeling. Try to just sit with it and remain this way with your hands in place until you feel a shift, a physical one. It might take a little longer, so try to be patient.

You might feel a change in energy flow, a change in temperature or different, less intense sensations. Just keep your hands in place until you feel some kind of shift, even if gradual.

It might take you even 5 to 10 minutes but, riding this wave will help you to process what discomfort your body is containing. It will greatly help to release it so you gradually become calmer.

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Purely cognitive exercises can be tough at the outset. Learning somatic experience techniques is particularly helpful because you’re engaging in exercises where you physically can feel the difference. Feeling the changes helps you increase confidence you can control and reduce the discomfort you’re feeling. You’ll be motivated to keep practicing and improving this skill you can take anywhere, anytime.

4. Move and Get Physical

If you’re not one to exercise, you’re robbing yourself of some very easy ways which help you calm down and reduce stress and anxiety responses. Many neuro chemical changes take place when you engage in exercise.

At certain levels of physical exertion, your brain’s pituitary gland releases neurotransmitter endorphins. When they bind with certain opiate receptors in your brain, signals are transmuted throughout your nervous system to reduce feelings of pain and trigger feelings of euphoria. You might have heard the term ‘runner’s high’.

For the last 20 years, University of Missouri-Columbia’s Professor Richard Cox has conducted research showing that high intensity interval training (HIIT) is more effective at reducing anxiety and stress levels than other forms of aerobic exercise.[2] However, if you would rather slay dragons than turn up an F45 class, it’s essential you still find something that will physically shift you and alter your current mental and emotional state of mind, even just a fraction to start with. It’s 100% ok if this is not your cup of tea.

So in a day full of back of back-to-back meetings, what can you do?

If you’re sitting, stand. Change your posture and open your body up. Have a suite of discrete stretches you can do regularly as you deepen and engage in diaphragmatic breathing.

If you’re looking down at your desk at work and feeling increasingly stressed, look up and change what you’re looking at. Give yourself more than a few moments to decompress.

The main thing is to change your disposition from the one you’re in when you are experiencing anxiety and stress symptoms. You’re shaking it up to calm it down.

5. Transform Your Unhelpful Inner Dialogue and Its Energy

Learning cognitive restructuring techniques can truly work wonders in helping you recognize and re-frame unhelpful dialogue and negative critical thinking patterns. This involves a little preparation being transparent with yourself about what exaggerated perspectives you might ascribe to what’s happening when you’re feeling stressed and anxious.

When you open your email inbox and see a flood of requests which require more time and energy you have for that day, dread starts to settle in and the following comes to mind: “This is impossible. How can they expect me to be able to do all this? It’s completely unreasonable!”

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Instantly, many other thoughts that reinforce this line of thinking as well as the emotional energy of your first conscious thought start unravelling. A 4-step process you can engage to calm the eruption is:

  1. Catch and notice that first thought you had. What was it? What did you think and/or say to yourself?
  2. Recognize that what you’re feeling and be in allowance of the initial intensity of whatever those emotions are.
  3. Breath deliberately a little more deeply and slowly for a few seconds.
  4. State to yourself: “Right now (in this moment) I’m feeling overwhelmed by this, however maybe I can look at what I can make good progress and headway with as a start from here on.”

Notice the language in step 4 is tentative, supportive, soft and not resistant nor defiant of what your original thought was. You accept your original thought, but gradually you become stronger at pivoting it.[3] You’re expanding your growth mindset language.

It’s definitely worth working with a coach or trained therapist to learn how to tailor re-framing statements which can truly help you calm down.

Final Thoughts

We know, in our minds what we should do. When we’re in the thick of experiencing mental and emotional turmoil, it’s actually harder to implement what we know. In those moments, you’re unlikely to have capacity to think about what you need to do, let alone do it effectively to help you feel calmer.

The key is to practice so that when the storm is brewing, your toolkit and supplies are in easy access. You already know your safety drill well.

Knowing you have strategies and prepared processes up your sleeves helps you not only become better at calming yourself in amongst currently stressful situations. You have more confidence now to face more anxiety-provoking stressors because you have developed the resources to handle it.

How you invest time and energy into getting to know your triggers and thresholds will influence how effective these strategies will work for you. We’re not denying relaxing baths or regular massages are helpful, however these band-aid-like solutions don’t really confront the root causes.

If you truly want to turn your experience of your stress and anxiety symptoms around, dig deeper, do the groundwork and that which rattled your cage will quickly become a thing of the past.

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Featured photo credit: Brooke Cagle via unsplash.com

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