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Last Updated on April 3, 2019

How to Be More Efficient at Work, at Home and in Life

How to Be More Efficient at Work, at Home and in Life

If you go to bed every night feeling like you didn’t do enough, you’re not alone. Lots of people are just not able to meet the expectations they set for themselves.

Luckily, efficiency is only a single habit away.

It is not as easy as it may sound. The solution that I am speaking of is not a Band-Aid, but rather a life-changing decision that will require a fair amount of sacrifice on your part.

Nothing worthwhile ever comes for free, so let’s take a look at the secret followed by its practical applications in your workplace, home, and life.

4 Steps to an Efficient Day at Work

To act effectively, first, you need to think effectively. Here are four things that you can do to sharpen your mind and get yourself ready for a productive day.

1. Set Precise Goals

Many people underestimate the importance of goals. ‘I will be productive today’ is not a goal. ‘I will make five sales today’ or ‘I will spend time with my kids’ is a goal. You should start making both short-term and long-term goals which are clear and concise.

Another helpful tip is to write down your goals and take a look at them once or twice every day. It can serve as a reminder of what is essential and help you to not stray from the path.

2. Have an Enterprising Mindset

An enterprising mindset means that you do what’s important right now.

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According to the famous entrepreneur his Do it now’ attitude is one of the main reasons for his success. Once you have set your goals, it is vital that you develop an enterprising attitude.

The simplest way to do that is to focus on the most important activities first. You might be tempted to get the easier tasks out of the way before you focus on the more difficult ones, but putting first things first is an important step on your way to an efficient life.

3. Let Your Desire Burn Bright

It is also important to have a ‘never back down’ attitude.

Napoleon Hill in his legendary book Think & Grow Rich interviewed 100s of the most successful people in the US and found the desire for greatness to be one of the few traits all of them had in common.

Once you have the drive to succeed, you will find yourself automatically drawn to actions that help you pursue your goals.

4. Set a Dynamic Schedule

‘The more useful you become, the more your time is not your own.’

Since very few people are efficient, the few who do manage to transcend mediocrity are called for help numerous times throughout the day.

The best way to combat this is by setting up your schedule in an adaptive way.

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Rather than having a set time for everything, list out your daily/weekly tasks in your schedule based on priority and get started on the most important one. In case of an unforeseen interruption, deal with it and get back on the horse.

Following a timed schedule is extremely difficult in the modern day and failing to keep up with it will only demotivate you. And in case you need a little more help about your schedule, here’s a useful article:

Time Management: Handling Disruptions in Daily Schedules

3 Steps to be Efficient at Home

Remember that your newfound mindset is not just confined to your workplace. Regardless of whether you work 4 hours a day or 14, it is vital to make use of the time you get to spend with the people you care about.

Here are some of the ways through which you can be effective in your relationships to find success not only in the financial world but also in the spiritual one.

1. Find Solutions, Not Problems

Stephen Covey, the founder of FranklinCovey regularly mentioned the importance of a Win/Win mentality in his works. When faced with a conflict, a person with a Win/Win mentality finds solutions which work for both parties as opposed to just one.

Winning an argument is only a solution for the party that won, not for the party that lost.

Whether you have a problem with your friends, children, spouse, or parents, remember always to see things from their perspective. Once you understand their viewpoint, you can empathize with their feelings and work on a solution that benefits everyone. A great book that can help you with this is How to Win Friends and Influence People by Dale Carnegie.

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This good thing is that this newfound mentality can also be applied to your relationships at work, not only making you more effective but also a more likable and trustable person.

2. Let Your Passion Burn Bright

Just like your workday should be fuelled by desire, your time at home should be powered by passion. It is essential to explore new things and find out what you like.

Activities which make you feel miserable afterward are not your passion. If you feel like you can do better after downing a ton of beer or playing video games for 4 hours straight, it is because you can.

Find activities that encourage you to break out of your shell, and try to do them with the people in your life that you care about so that they can also benefit from the changes that you are making in your life.

3. Reinforce the Process

One more thing to remember is that there are little things you can do to reinforce all that you have learned continuously.

An excellent example of this is making your bed as soon as you wake up. This way, you have already done something that makes your surroundings better within seconds of waking up, and it sets you up perfectly for a productive day.

Once you have successfully integrated the ‘Enterprising Mindset’ in your home, you will start to see the benefits it brings in your relationships at a breakneck pace.

Eventually, you will begin to notice your efficiency rub off on the people around you.

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Efficiency: The Secret to Happiness in Life

According to Phillip Fisher’s(Legendary Investor and author) son, his father never worked more than 8 hours a day. The reason why Fisher was able to have such extraordinary success for over 70 years is because the little time he did spend working, he donated it to the maximum of his ability.

A recent study suggests that during an 8-hour workday, most office workers are productive for less than 3 hours.[1] Just imagine how much more could each of those workers achieve with an enterprising mindset.

Remember that I am not saying to stop working for 8 hours. Those who work more usually end up achieving way more too. What we are merely pointing out is that to do more, you need to make your time count rather than sacrifice more of it.

Efficiency isn’t just tied to the workplace. If you decide to work long hours, it is imperative that the precious time you spend with your loved ones reminds you of what is essential in life, and why you strive to make yourself a better as well as a more efficient person every day.

Once you embrace the maximum of efficiency, you will immediately notice vast improvements in your life. However, remember that to truly embrace what I’ve just told you, you need to implement it too.

More Resources to Boost Your Productivity

Featured photo credit: Luke Chesser via unsplash.com

Reference

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John Obstander

John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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Last Updated on December 10, 2019

How to Stay Motivated and Reach Your Big Goals in Life

How to Stay Motivated and Reach Your Big Goals in Life

It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

1. Find Your Good Reasons

Anything you do, no matter how simple, has a number of good reasons behind it.

You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

Some ideas for what a good reason can be:

  • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
  • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
  • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
  • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

2. Make It Fun

When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

A simple approach is to start working on any task by asking yourself a few questions:

  • How can I enjoy this task?
  • What can I do to make this task fun for myself and possibly for others?
  • How can I make this work the best part of my day?

As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

3. Change Your Approach And Don’t Give Up

When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

4. Recognize Your Progress

Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

Here’s how tracking and recognizing your progress is different:

Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

5. Reward Yourself

This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

For some tasks, just taking a break and relaxing for a few minutes will do.

For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

Mix and Match

Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

More to Boost Your Motivation

Featured photo credit: Lucas Lenzi via unsplash.com

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