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The 5 Most Important Things You Need To Do To Be A Better Leader

The 5 Most Important Things You Need To Do To Be A Better Leader

Great leaders inspire others and have some traits in common. Here are the top five things you must do to become an even more effective leader.

1. Be humble.

One of the greatest lessons we can learn from the example Gandhi set is how to be humble. Although he was from a powerful family, he sat with his fellow man and led people by example, inspiring great devotion from his followers. He pushed for real change, without violence, and successfully brought in sweeping changes.

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Often, egos get in the way of people with power and prevent them from realizing their full potential. The more senior the leader, the more likely this is. Leaders can become focused on playing an important role, and forget why they were put into a position of leadership in the first place. The ability to serve others and learn things from people you might not otherwise come into contact with is important. To understand what people in your business are thinking, spend time with them on a regular basis.  Remember that because they serve your customers directly, their insights can be critical and provide you with ideas for how to do your job better than ever. The more you are seen, the more they will trust you and share.

2. Show empathy.

The ability to show empathy is very important in any leader. Understanding the unique challenges, skills and talents each person on your team has, will help you to plan your workforce strategy which will in turn have a positive impact on your bottom line. You can’t fake empathy, it has to be genuine. Knowing when people need support and providing it, will pay off many times in loyalty. It can also help you recruit others to your company, by having a loyal employee base who will refer their friends and family.

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3. Listen

Listening is truly under-rated in today’s world. People are so distracted by hundreds of emails and other interruptions that they often forget to hear what is being said to them. Sometimes we get wrapped up in conveying our view, and guess what we think others are going to say, by saying it ourselves. Yet what we say is often not what they had on their minds at all. When a leader does not listen well, people stop sharing new ideas because they don’t feel that what they say matters. Listening to your colleagues, team and managers will help you build a stronger and more meaningful relationship with others around you.

4. Communicate

Strong leaders share news, good and bad. They know that when things are tough, the best approach it to tell people what to expect, and when things are good, it’s important to celebrate. People need to know what is happening, and why. If you are experiencing problems that could affect profitability or people’s jobs, they need to know. The tendency to keep information within the executive suite is a dangerous one, because it undermines trust. When employees find out information from sources outside the company, or are the last to know critical information that affects them, they feel let down by leadership. Communicating key information often to all employees is a way to stay in touch with your team and to get real time feedback from everyone who works in your organization.

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5. Be patient

Some CEO’s are under enormous pressure to deliver results fast. Most leaders are. But the temptation to make knee jerk decisions and react immediately should be tempered by taking a thoughtful approach to any action and considering the implications of any bold decision.  Taking the time to do some blue sky thinking and turning it into strong strategic and practical plans will give you a major lead on your competitors who are more likely making snap decisions.

Featured photo credit: LauraRandell via join.deathtothestockphoto.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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