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Be More Productive Using A Mind Map As a Task List

Be More Productive Using A Mind Map As a Task List

A mind map is a great tool for capturing ideas quickly, presenting them in a nice, graphical and hierarchical form. But can it be used as a task list?

Your task list can exist in many different forms and you probably already have it on a sheet of paper, sticky notes or captured in some electronic device. Some people use good, old Notepad, but there are many applications to help you capture your tasks, such as Remember the Milk, Evernote, IQTell, OmniFocus, or simply Microsoft OneNote.

I have been successfully using mind maps to store my tasks for several years and there are a number of people that have liked and adopted this idea. I believe there are some great advantages: just try it!

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Starting out

First, you need an application to build and manage the mind map. It can be used on a computer or 10″ tablet (smaller devices don’t work that well). If you don’t know where to start, try FreeMind, which is free and can be used on different platforms and operating systems.

Name the root of the map as “Tasks”, “ToDo”, or simply your name, and add four basic sections: “Urgent” and “Projects” on the right-hand side, and “Delegated” (or “Awaiting”) and “Done” on the left-hand side.

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Mind Map Structure

    Using the mind map

    The whole process of building the map and the operation is described in this video:

    As you can see, the rules are simple and very intuitive, and using a mind map as a task list has some advantages over traditional techniques, as follows:

    It’s visual

    Your task list is no longer just a flat list with some text — some people hate task lists because of that. By using a mind map, you can preserve the hierarchy and priorities of the tasks, nest them and reorganize easily. You can also apply different fonts and colors, or make hyperlinks. It’s your list, so you can organize it your own way.

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    It involves emotions

    With just one look your mind map can show you where you are. You can see it and you can feel it. Sometimes you can see that one of the projects is overloaded, that you have far too many delegated tasks, or there is one task that has been there since forever because the goal was not clear. With each completed task you can see your progress by simply noting how the “Done” section grows. It is great to look at it at the end of your week and be proud of that!

    It tracks delegated tasks

    I can often see that many people struggle because their task lists do not have the ability to track the task that was delegated to someone else. It is either marked as “Done” (I’ve done my part) or stays there, calling for action and making the picture blurry. Dedicated section for delegated tasks solves the problem and also keeps the list visual.

    It tracks the progress

    Because there is a separate section for already completed tasks, you can see how this grows and feel good about it. With just one look you can see where you are and how much you have already accomplished this week, and it is much easier to write reports or summarize your work. These small achievements are your small victories.

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    It calls for retrospectives

    After one week, the “Done” section is probably quite large and this is the moment to clean it up. Of course you can simply delete the tasks that were completed from the mind map, but you could also spend half an hour, or even just few minutes, and reflect on them. Which gave you the most satisfaction? Which drained energy from you? What could you do better next week?

    When you are done, delete them, but it will give you the feeling of a small victory. Many people are really surprised when they see that list at the end of the week!

    It can be personalized

    Another great thing is that you can apply your own format to it. You may change fonts, apply different colors or add images to different projects. You may add icons to some tasks, for example when you think there is some risk associated with it. The mind map is all yours, when you think something can be done your own way, just do it!

    Summary

    I believe this technique has many advantages over traditional, “flat” task lists. It can be used on any device using any mind mapping application you like. There is no special magic behind this. You can easily improve it over time and fine tune it to your personal style. You can see and you can feel the progress.

    If you try this technique, I would love to hear your comments about it below!

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    Piotr Nabielec

    Author, CEO, Consultant

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    Published on June 19, 2019

    Your Beliefs About Success May Be Holding You Back

    Your Beliefs About Success May Be Holding You Back
    Pause for a moment and think about how you would describe success.

    If your description is dominated by money or status, then your image of success is faulty.

    For example, there are countless people who have these assets but don’t feel successful. Some of these people have enormous amounts of disposable income, but work so many hours during the day that they have no life beyond their work.

    Would you regard these people as successful?

    At first glance, I likely wouldn’t.

    And, then there are the endless celebrities who go from fame to failure (think bankruptcy, addictions and worse).

    Are they successful?

    Probably not.

    In truth, success is about happiness and fulfillment in life.

    But, there is more than one definition of success. Just look at the above example of the person who worked too hard to spend their money. If they’re happy with their life, then we shouldn’t criticize their version of success.

    So how about you? Do you have a clear definition of what success looks like for you?

    If you don’t, you’ll be constantly chasing someone else’s idea of success, and could find yourself totally unfulfilled and miserable.

    The good news is that over the next few minutes, I’m going to give you the tools you need to build a crystal clear picture of YOUR SUCCESS.

    Positive Thinking

    With the right attitude, anything can seem possible.

    For instance, if you’re fed up with your job, but do nothing to change it, then you’ll likely be stuck there for years to come. But, if you see the job as a stepping stone to something bigger and better, then not only will you enjoy your work more, but you’ll have something positive to aim towards (e.g., a promotion or new job).

    The example above demonstrates a little-known factor of success… suffering!

    Yes, suffering may be a negative thing that most people go out of their way to avoid; but successful people use suffering as a springboard to big achievements. Mindset really does separate the losers from the winners.

    Another thing you can do, is to gradually build up your positivity and confidence by tracking your progress towards your goals. And, each time you accomplish something – however small – be sure to celebrate it!

    This is a great way to propel you towards success.

    The Purpose of a Purpose

    What is your purpose in life?

    These are questions I suggest you spend some time thinking about. To help you find the answers, consider the following:

    If you just seek a career, all you will find is a career.

    But, if you seek a purpose, you’ll find something much more than a career – you’ll find your calling. And when you’ve found this, and you begin following it, you’ll be firmly in the middle of the happiness, satisfaction and success zone.

    This is backed by science, with research showing that people who have a purpose and meaning in life have an increase in:[1]
    • Overall well-being
    • Mental and physical health
    • Resiliency
    • Self-esteem

    But, don’t mistake seeking happiness and success as your purpose. These things are a natural result of following your purpose – but shouldn’t be your focal point.

    Austrian Neurologist and Holocaust survivor Viktor Frankl said it well:

    “It is the very pursuit of happiness, that thwarts happiness.”

    What about YOUR purpose?

    If you’re struggling to identify it, look for the things in your life that you’re good at, enthuse you, and provide a benefit to the world.

    Becoming a Better You

    Are your beliefs holding you back?

    If yes, here are three things you can do RIGHT NOW to break out of your mind trap:

    1. Boost Your Confidence: you can do this by overcoming challenges that come your way. For example, if you have a fear of public speaking, face this challenge head-on by agreeing to do regular presentations for your company, or by joining a public speaking organization like Toastmasters International. Speak in public often enough, and your fear of it will plunge like a river going over a waterfall.
    2. Develop Healthy Habits: I’m talking about positive habits that will serve you day in, day out. Habits such as lifelong learning, eating well, and waking up early. When these things are automatic for you, you’ll reap incredible benefits from them. Take eating well, for example. You’ll feel better. You’ll look better. And you’ll have way more energy to make things happen in your life.
    3. Invoke the Magic of Goal Setting: Without goals, you’ll drift through life like a plastic bottle in the sea. But with goals, you’ll be like a 100m sprinter running towards the finishing line. Goals really are powerful tools. They’ll direct your focus and energy, and will allow you to track your progress in life. I recommend the SMART goal-setting method (find out about this here).

    And, always remember… don’t compare yourself to others; only compare yourself to who you were yesterday.

    Each step you take forward is making you a better version of you.

    Success Is Self-Love

    I encourage you to take the tips I’ve shared in this article and put them into action in your life. Ideally, starting right now!

    Firstly, transform your mindset by facing up to challenges and overcoming them. Then spend time to discover your purpose. And, once you’ve found it – start following it.

    Becoming a better version of you will take some time, but will be worth the wait. Not only will you reach into untapped potential in your life, but you’ll also develop respect and love for yourself along the way.

    So don’t let your beliefs hold you back anymore. BREAK FREE from them and start enjoying a happy, healthy and successful life.

    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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