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Ditch Your To-Do List and Be More Productive

Ditch Your To-Do List and Be More Productive

Have you ever been a slave to your to-do list and were almost always frazzled at how colossal it had become, but still you couldn’t stop writing every little thing down? I used to picture my life spinning out of control without my to-do list, but in reality, it was spinning out of control because of my list. I needed a new, less cluttered, and more effective method, so I ditched the list.

Believe it or not, ditching your to-do list can actually free you up and make you even more productive. But how can you get more done if you don’t keep a list of what needs to be done? It’s simple: pay attention to the world, not a sheet of paper. Below are some of ways in which productivity can improve without the list and the advantages of post-to-do-list life:

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The Advantages of Ditching Your To-Do List

You Don’t Procrastinate

I always wondered how people who don’t use to-do lists remember all the tasks they need to complete if they aren’t reminded of them constantly. Then one day it hit me: people who don’t keep a to-do list get things done as they come up. They don’t put tasks off for later by writing them down; they see something that needs accomplishing and they just do it.

A to-do list is just an excuse to procrastinate. Instead of living with that excuse, ‘non-to-do-listers’ complete chores as they arise. If they see dirt, they clean it up. If they have a work assignment due, they work on it. If they think of someone they haven’t spoken with in a while, they call them. Because if they don’t do it then, they’ll forget it and it will never get done.

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You Don’t Stop When the List Stops

How rewarding it is when you’ve crossed out every item on your to-do list. There’s no better reason to sit back, relax, and reward yourself for having accomplished everything. In order to clear your list, you worked hard even after you hit the wall, and when you finished, you were completely beat. But it doesn’t have to be so exhausting. Don’t let the list dictate your life; if you have high energy, go out there and see what can be taken care of, and when you hit your wall, take a break and relax. You’ll eventually establish an even flow of productivity that keeps you churning out great work.

You’re More Perceptive

It happens to every to-do lister. We get so wrapped up in our list that we start writing things down we do regularly, like if we straighten our homes daily, we write “Clean” on the list. It feels like we’re cleaning every day, because we cross it out every day. But instead of being receptive to the world around us, we’re ignoring some of the bigger issues. If we think we’re already cleaning by simply straightening, we tend to let the more infrequent major scrubbing and dousing that needs attention go unnoticed.

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Don’t lose sight of what actually needs doing in order to fulfill what you think needs to be done. If you don’t keep a list, you’ll be more attentive to the world around you. Chores will call to you, and you’ll be able to listen.

No More Mocking

Once you’ve abandoned the list, the things that can’t be done or simply aren’t done won’t mock you. I had items on my list that were months away from being able to be completed, but there they were, every day, calling out to me from the little lined paper hanging on my refrigerator door. Once I let go of the list, I filled out my calendar to reflect the tasks in the future and finally felt the chains of the list lifted.

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It Allows for Spontaneity

Our days are dynamic, and so are our moods. Sometimes we’re just not in the mood to be completing chores all day, and we’d rather go to the beach or read a good book on the couch. Sometimes we just want to curl up in sweatpants and watch television until our heads feel numb. And that’s okay — that’s a part of living. Go with your intuition every once in a while. When you’re older, you’ll never regret the days you decided to travel, to surprise a family member, the day you tried something new, the long walks you took, or the times you relaxed in the sunshine. But you’ll certainly forget the days you spent slaving over your list of chores. So allow for those fluctuations of mood that take us to new places, those unexpected dips and bends that remind us life is much greater than the list.

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Last Updated on July 16, 2019

6 Effective Ways to Enhance Your Problem Solving Skills

6 Effective Ways to Enhance Your Problem Solving Skills

Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

What to have for dinner tonight?

Which route to take to work?

How to fix a project that’s running behind schedule?

How to change from an uninspiring job to a career you’re really passionate about?

Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

Why Are Problem Solving Skills Important?

Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

Problem solving skills are for our everyday lives.

How to Enhance Problem Solving Skills

Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

You don’t have to be super smart to be a problem solver, you just need practice.

When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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1. Focus on the Solution, Not the Problem

Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

2. Adapt 5 Whys to Clearly Define the Problem

5 Whys is a problem solving framework to help you get to the root of a problem.

By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

For example:

If the problem is “always late to work”…

  • Why am I late to work?
    I always click the snooze button and just want to go on sleeping.
  • Why do I want to go on sleeping?
    I feel so tired in the morning.
  • Why do I feel tired in the morning?
    I slept late the night before, that’s why.
  • Why did I sleep late?
    I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
  • Why did I drink coffee?
    Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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3. Simplify Things

As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

4. List out as Many Solutions as Possible

Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

5. Think Laterally

Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

‘You cannot dig a hole in a different place by digging it deeper.”

Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

6. Use Language That Creates Possibility

Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

The Bottom Line

There’s nothing scary about a problem when you start to adapt my advice.

Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

Every problem is telling you that something is not currently working and that you need to find a new way around it.

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So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Planet of Success: Problem vs Solution Focused Thinking

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