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8 Unrealistic Expectations Students Always Have Before Exams

8 Unrealistic Expectations Students Always Have Before Exams

With exam season fast upon us students of all ages are preparing for exams. No matter what age we are, we tend to fall into the same traps every time, setting unrealistic expectations for ourselves whether we are taking our first school exams or university finals. Here is a look at our repeated expectations versus the reality:

I will develop a love of learning.

Especially as we get further through our education, we keep waiting for that moment when it stops feeling like hard work because we just love the learning so much. Our passion for our subject drives us to burn the candle at both ends. We forget to eat, drink or breath because our love of imaginary numbers or Renaissance art makes us so giddy. Except it doesn’t happen, does it? And yet again, revision feels like a chore. I’m pretty sure it’s possible to drive the love out of absolutely anything by putting an exam at the end of it. How to get over it: Don’t wait for your love of your subject to ensure you rack up the hours needed to develop the skills, understanding and knowledge needed to pass your exams. Sadly the only way forward is sheer hard work. It doesn’t mean you’ll never enjoy it; it’s just natural not to enjoy the prospect of rote learning and exam halls.

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I will understand everything.

Even if we don’t love them, we expect to understand our subjects in the run up to exams. We’ve paid attention, we’ve completed all our assignments and even made some pretty intelligent contributions in class–yet we find ourselves staring at our textbooks and class notes utterly bemused. How to get over it: Prioritise your revision. It can be tempting to keep covering the topics that we do understand. This makes us feel good, but our time might be better invested brushing up on some of the trickier areas. Take time to learn good sources of additional support for the moments when problems seem intractable. Are there any good websites or are teachers/lecturers on hand for revision queries? It can also help to revise with friends. Challenging yourself to teach a topic to a friend is a great way to test and expand your understanding, and sometimes friends will have a different take on things that will help a difficult concept click for you.

I will write the perfect revision timetable.

There is no such thing as the perfect revision timetable, but we can often fall into the trap of spending hours painstakingly crafting a colour-coded timetable which accounts for every single minute of the day. How to get over it: The best revision timetable is a flexible one. Make sure you don’t overdo your revision for your earlier exams at the expense of the later exams and be ready to adapt your revision timetable as you go if you are working more or less quickly than you’d hoped. The best revision timetable isn’t the one that wins a prize for presentation, but one that helps you feel confident you will be able to get to an adequate understanding of all your subjects before you enter the exam hall.

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I will revise long before exams.

No cramming for me. No, I’m going to start revising months and months before and take it slow and steady. Slow…yes…steady…not so much… and now there’s no time and so much to do and…ARGH! How to get over it: It’s reassuring to know that this is a situation that almost every student has found themselves in repeatedly. Take time to carefully prioritise and make the best use of the time that you do have. It’s never too late to start.

My hard work will pay off when I enter my exams feeling cool as a cucumber.

So we get it together (albeit a bit later than planned) and manage to get in some quality revision. And we’re ready. So we should exude quiet confidence as we approach the exam hall. Except we don’t, do we? Even the most perfectly prepared student’s heart does a double backflip as the exam hall doors loom. How to get over it: Learn a few tricks to help your body relax and calm down, such as breathing skills and mindfulness.

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I will look after my physical health.

We know that we’ll do better in our exams if we’ve been getting enough sleep, eating well and getting some exercise and we keep meaning to make a start on healthy living, only suddenly it’s exam time and we’ve eaten nothing but junk for six weeks and can’t remember the last time we ventured outside or slept for more than three hours straight. How to get over it: Try to make it as easy as possible to be a little kinder to yourself. Set yourself a bedtime. Get up time and try to stick to it–you’ll sleep better if you have a set routine, and you’ll revise better and retain more if you are well rested. Make healthy snacks available rather than junk and build revision breaks into your timetable–use these to step right away from your work. A walk around the block is a great way to get a little exercise and reinvigorate your tired grey matter.

My final exam will finish with a flourish and fanfare.

The countdown to the moment we walk out of our final exam starts way before we walk into our first exam. It seems like it should be a moment when the world stops spinning and everyone pauses momentarily to congratulate us on a job well done. Except that’s not how it works. Everyone else is kind of busy and our last exam just isn’t as big of a deal to the rest of the world as it is to us. Besides, we’re so exhausted that even if there were fireworks and fanfares we would be too busy lying in a darkened room to appreciate them. How to get over it: Plan how you will mark the end of your exams so you have something to look forward to. But make sure you build in a little rest and relaxation time before any crazy partying commences or you may just find yourself partying straight to your first early night in six weeks.

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I will fail completely.

Exams are over, and you’re waiting for the results. You’ve spoken to everyone else about what answers they put and are consequently convinced you got pretty much every question in every exam wrong. You’re sure you failed and you dread your results. How to get over it: Generally speaking, this is an irrational fear. If you’ve prepared well, you’re unlikely to fail. Dissecting your answers post exam isn’t helpful and just acts to raise your anxiety levels. Start focusing on the next exam as you walk out of the last rather than picking it apart. And once the last exam is over, enjoy your freedom. If failure is a genuine possibility, have a think about what your next steps should be prior to picking up your results. You’ll feel less stressed and more in control if you have an action plan you can follow. Whatever exams you’re preparing for, good luck. And remember, you can only do your best.

Featured photo credit: Jeff Sheldon via download.unsplash.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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