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8 Productivity Hacks to Get Out of To-Do List Purgatory

8 Productivity Hacks to Get Out of To-Do List Purgatory


    You feel like you can’t get anything worthwhile accomplished today, yet the tasks keep piling on.

    I call it “To-Do List Purgatory” because it’s a hellish rut where important tasks never seem to get done.

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    I’ve been there often enough to share with you my best methods to stop yourself from getting trapped. Use these following 8 productivity hacks and get out (and stay out!) of to-do list purgatory:

    1. Hit Restart

    Rewrite your task list and give yourself a realistic selection of things you can do today. It makes no sense to create a giant laundry list of things that you’ll never get done. Make tasks that fit into the time you have available. Spend 5 minutes each morning preparing a daily to-do list with a handful of priority tasks that you know you can accomplish today. Park the tasks you don’t see doing today on a holding list for another day.

    2. Use Laser-Focus

    Everyone should have a “Laser-Focus Mode” where they shut out the world and concentrate with intense focus. Set a timer for 15 minutes and commit to working with laser-point focus on one and only one task. Once you get going you’ll find it’s an addictive habit. Assist this process by creating an uber-productive atmosphere: close your door, turn off your phone, and unplug from the internet.

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    3. Toss ‘Em Out

    Sometimes you take for granted that something must be done just because it’s on your list. Retrain yourself to know it’s not always the case. When in doubt, the best way to see if something is truly a priority, delete it from your list. It’ll come back if it’s truly something important.

    4. Choose Your Big Three

    Each day, you need to declare three clear-cut priorities to which you should focus most of your energy. Choose the tasks that offer you the highest yield per hour of effort. Yes, I know you have much more to do, but it’s important you learn to take advantage of the 80/20 rule, where 80% of your success comes from the top 20% of your daily tasks.

    5. Eat that Freaking Frog

    Start your day doing the worst task possible and you’ll have a much easier time working through your to-do list. Too often, we avoid those “ugly frog” tasks we hate. That, in turn, creates a black hole affect where other tasks are sucked in and your list grows totally stagnant. There’s a good reason eating the frog is one of the top procrastination tips – it works! Don’t trick yourself into thinking you need to start your day slowly, you’ll never get started.

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    6. Improve Your Grammar

    Re-write each task so your list offers detailed instructions. Don’t just write the words “do budget” — it’s a daunting and unapproachable statement. Instead, create phrases that begin with a verb and offer clarity as to the outcome. “List monthly bills due.” If your task can’t be turned into a specific action, it needs to be broken down into smaller steps, as I did in this example.

    7. Set Deadlines

    Setting deadlines for your major daily tasks is an effective way to keep focused during your task time. You’ll be amazed how much more gratifying it feels to maintain start-stop points in your task times. The structure of time constraints offers you a tangible comfort zone for doing your work, and it offers a much greater sense of accomplishment than the alternative — working until someone or something else distracts you.

    8. Just Keep Moving

    The next time you find yourself getting stuck in your day feeling like you’re not getting anywhere and not knowing what to do next, there are two simple choices. Do the next thing you can think or, or quit the task and move on to the next one. Either way, don’t let yourself freeze up… it eventually leads to procrastination and futility. Keep yourself moving and maintain your momentum — it’s the lifeblood of having a productive day.

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    Remember, your best bet is to avoid to-do list purgatory altogether. It’s truly just a matter of making a well-defined, list of priority tasks and following through on your commitments to that list each day. Do this and you’ll be in productivity heaven.

    What’s your sticking point each day? Please share with me in the comments section and I’ll do my best to offer a tip that best fits you.

    (Photo credit: Frustrated Businesswoman via Shutterstock)

    More by this author

    Jeff Doubek

    Jeff believes time management success is just a few good habits away for anyone wanting to achieve their dreams.

    8 Productivity Hacks to Get Out of To-Do List Purgatory

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    Last Updated on March 31, 2020

    How To Break the Procrastination Cycle

    How To Break the Procrastination Cycle

    How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

    There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

    The Vicious Procrastination Cycle

    For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

    2. Apprehension Starts to Come Up

    The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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    3. Still No Action

    More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

    4. Flicker of Hope Left

    You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

    5. Fading Quickly

    Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

    6. Vow to Yourself

    Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

    Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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    How to Break the Procrastination Cycle

    Unless you break the cycle, you will keep reinforcing it!

    To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

    2. Plan

    Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

    3. Resistance

    Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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    What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

    4. Confront Those Feelings

    Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

    Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

    5. Put Results Before Comfort

    You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

    6. Repeat

    Repeat steps 3-5 until you achieve what you first set out to do.

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    Final Thoughts

    Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

    If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

    Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: Luke Chesser via unsplash.com

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