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8 Productivity Hacks to Get Out of To-Do List Purgatory

8 Productivity Hacks to Get Out of To-Do List Purgatory


    You feel like you can’t get anything worthwhile accomplished today, yet the tasks keep piling on.

    I call it “To-Do List Purgatory” because it’s a hellish rut where important tasks never seem to get done.

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    I’ve been there often enough to share with you my best methods to stop yourself from getting trapped. Use these following 8 productivity hacks and get out (and stay out!) of to-do list purgatory:

    1. Hit Restart

    Rewrite your task list and give yourself a realistic selection of things you can do today. It makes no sense to create a giant laundry list of things that you’ll never get done. Make tasks that fit into the time you have available. Spend 5 minutes each morning preparing a daily to-do list with a handful of priority tasks that you know you can accomplish today. Park the tasks you don’t see doing today on a holding list for another day.

    2. Use Laser-Focus

    Everyone should have a “Laser-Focus Mode” where they shut out the world and concentrate with intense focus. Set a timer for 15 minutes and commit to working with laser-point focus on one and only one task. Once you get going you’ll find it’s an addictive habit. Assist this process by creating an uber-productive atmosphere: close your door, turn off your phone, and unplug from the internet.

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    3. Toss ‘Em Out

    Sometimes you take for granted that something must be done just because it’s on your list. Retrain yourself to know it’s not always the case. When in doubt, the best way to see if something is truly a priority, delete it from your list. It’ll come back if it’s truly something important.

    4. Choose Your Big Three

    Each day, you need to declare three clear-cut priorities to which you should focus most of your energy. Choose the tasks that offer you the highest yield per hour of effort. Yes, I know you have much more to do, but it’s important you learn to take advantage of the 80/20 rule, where 80% of your success comes from the top 20% of your daily tasks.

    5. Eat that Freaking Frog

    Start your day doing the worst task possible and you’ll have a much easier time working through your to-do list. Too often, we avoid those “ugly frog” tasks we hate. That, in turn, creates a black hole affect where other tasks are sucked in and your list grows totally stagnant. There’s a good reason eating the frog is one of the top procrastination tips – it works! Don’t trick yourself into thinking you need to start your day slowly, you’ll never get started.

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    6. Improve Your Grammar

    Re-write each task so your list offers detailed instructions. Don’t just write the words “do budget” — it’s a daunting and unapproachable statement. Instead, create phrases that begin with a verb and offer clarity as to the outcome. “List monthly bills due.” If your task can’t be turned into a specific action, it needs to be broken down into smaller steps, as I did in this example.

    7. Set Deadlines

    Setting deadlines for your major daily tasks is an effective way to keep focused during your task time. You’ll be amazed how much more gratifying it feels to maintain start-stop points in your task times. The structure of time constraints offers you a tangible comfort zone for doing your work, and it offers a much greater sense of accomplishment than the alternative — working until someone or something else distracts you.

    8. Just Keep Moving

    The next time you find yourself getting stuck in your day feeling like you’re not getting anywhere and not knowing what to do next, there are two simple choices. Do the next thing you can think or, or quit the task and move on to the next one. Either way, don’t let yourself freeze up… it eventually leads to procrastination and futility. Keep yourself moving and maintain your momentum — it’s the lifeblood of having a productive day.

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    Remember, your best bet is to avoid to-do list purgatory altogether. It’s truly just a matter of making a well-defined, list of priority tasks and following through on your commitments to that list each day. Do this and you’ll be in productivity heaven.

    What’s your sticking point each day? Please share with me in the comments section and I’ll do my best to offer a tip that best fits you.

    (Photo credit: Frustrated Businesswoman via Shutterstock)

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    More by this author

    Jeff Doubek

    Jeff believes time management success is just a few good habits away for anyone wanting to achieve their dreams.

    8 Productivity Hacks to Get Out of To-Do List Purgatory

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    Last Updated on June 1, 2021

    7 Signs That You’re Way Too Busy (And Need to Change That)

    7 Signs That You’re Way Too Busy (And Need to Change That)

    “Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

    “Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

    As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

    Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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    The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

    To help you in that self-assessment, here are 7 signs that you’re way too busy:

    1. You Can’t Remember the Last Time You Took a Day Off

    Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

    “The time to relax is when you don’t have time for it.”

    2. Those Closest to You Have Stopped Asking for Your Time

    Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

    3. Activities like Eating Are Always Done in Tandem with Other Tasks

    If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

    It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

    4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

    One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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    If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

    5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

    It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

    If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

    Try these 5 Ways to Find Time for Exercise.

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    6. You Dread Getting up in the Morning

    If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

    7. “Survival Mode” Is Your Only Mode

    If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

    So, How To Get out of Busyness?

    Take a look at this video:

    And these articles to help you get unstuck:

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    Featured photo credit: Khara Woods via unsplash.com

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