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Last Updated on March 31, 2020

30 Signs You’re a Procrastinator

30 Signs You’re a Procrastinator

I’m a master procrastinator, a couch lover and a guy who has been nicknamed “the last minute man” (kids have batman and superman, why can’t I get a name?). Nobody can tell you more about procrastination than I.

Below I listed 30 habits of procrastinators. If you find yourself having more than seven then a procrastinator is who you are (and that’s not flattering, you gotta do something about it asap!).

1. You get up late

You try to be an all-nighter and you delay your important tasks to the early AMs. Finally you end the night with a series of “energizing naps” which stop when you suddenly realize that it’s already the next afternoon and you’re not finished.

2. Everytime is your bed time

Like I just stated, you don’t know when to sleep or when you wake up. So you simply sleep when you want to procrastinate. You don’t have a certain time to start working which makes it hard to get anything done.

3. You are getting addictive

Eating, drinking or nail biting calms you down for a while when you are nervous and stressed. But you just do it to get away from the boring to do list that you have on your shoulder.

4. When it’s too hard, you give up

You’re in love with new beginnings, a new movie to watch, or a new piece of cake to eat. You’re just so stressed that the only way to get out of it is to give up.

5. You no longer trust yourself

You never keep a promise, especially to yourself. You know that promises are stronger than you and that you can’t get out of it, so you just stop making them.

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6. You envy hard workers

You admire how organized hard workers are. You really admire them and you want to be the same but deep inside you believe that you can’t That’s why the more you procrastinate the more you admire hard workers.

7. Your life is in a predictable loop

Procrastination became a rooted habit and you can predict your day before it even begins. You know what you can and what you can’t and overcoming your habits is just impossible.

8. The Last time you hit the gym was 2 decades ago

With a bad sleeping habit and an addictive/bad eating behavior, getting fit is just a dream.

You’re good at setting diet plans, but you never implement them.

9. Your friends always complain

You’re always late for an appointment, you simply don’t get along with the idea of being on time.

10. You are always in a hurry

Because to be early is boring as hell. And hard too.

11. You have a messy room/workplace

You only clean when you have an even more boring task to do.

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12. You are easily stressed

Someone with a messy life must get easily stressed, especially when the idea of not being able to get things done fast become a fundamental belief.

13. You think “meditation” is a new shampoo

You’re so stressed that you can’t imagine life without it, relaxation is just an illusion.

14. Planning is something you can only find in Game Of Thrones

The number of the uncompleted plans you commit yourself to is bigger than the number of episodes of your favorite show. Planning is something that only happens in movies or in GOT.

15. And you’re waking up when it comes to deadlines

The inner voice only screams when you’re running out of time. You only take action when you’re threatened with a “Must do”.

16. Because it never seems to be late

You always have enough time. At least that’s what you keep telling yourself.

17. And you’re one of Bill Gates’ favorites

You’ve always find yourself in this quote:

“I will always chose a lazy person to do a difficult job, because, he will find an easy way to do it” – Bill Gates

18. You enjoy dreaming about the future

When you don’t know how to motivate yourself to work, your day dreaming becomes an addiction.

19. It always seems very easy until you do it

You see people making it and it looks easy but when you try it it’s not. This goes from a body transformation to a business plan. You’re easily excited but never get along with the hard work.

20. The most boring tasks become sexy

From grabbing something from supermarket to paying your phone bills, every boring task become enjoyable except the task you procrastinate. Remember your school days.

21. While the social media is your best friend

The place where all the fun begins, is where you check your “seven-years-haven’t-seen” friend’s status, and the never-ending notifications from people liking your latest post. You spend more time on facebook than the time you spend to get things done.

22. As are excuses

You simply believe you can’t, which is the biggest excuse someone can give.

23. Your kitchen is where you grab motivation

You simply can get your butt off to work and you hope food can do it for you. It’s just another excuse to keep away from what scares you or what makes you feel helpless.

24. You have no weekends

Because you don’t know when to rest, your nights and days are the same. Weekends are when you work and midweeks is when you rest. You’re far from being organized.

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25. Waking up from “why are you late?” phone calls happens too often

How many times has your boss called you up for being late and you were sleeping? You know better.

26. You become a Pepsi man

Except for Redbull, coffee and tea.

27. When you love full hours

You’re in love with full hours. When it’s 7.51 you promise you’ll start at 8.00 and when it’s 8.32 you set the alarm for 9.00.

28. You’re a “desktop games” fan

Spider solitaire, Sodoku, bubble shooter, and Packman, all are on your phone or laptop. They’re your work buddies.

29. If you have a single wish, it is to have more self-discipline.

You really believe in that.

30. You are the best at giving advice you never listen to

You tell people what to do, because you’re a master of research for better ways to get things done, but you never tried them yourself.

Learn how to stop procrastinating and get things done: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Matt Gibson via flickr.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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