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13 Tricks to Help You Remember What You’ve Learned

13 Tricks to Help You Remember What You’ve Learned

Memory is fallible. If you forget everything in this article, remember this fact: Researchers estimate that we lose 90% of everything we learn immediately after learning it. Ninety percent. Have I got your attention now?

Trying to recall information can be like digging a hole without a proper shovel: Sure, you can implement what you have to make the hole, but the tool you employ is makeshift. Or perhaps you only have your hands.

When our minds begin to absorb new information, there is a limited amount of time before that information becomes useless to us. For several reasons, our brains are in a constant process of forgetting. Most of the details that you learn are lost to you within a short time, because your brain only has limited space. And your brain doesn’t actually know how to determine if a detail will be useful to you at a later time… so it just forgets it.

Throughout your learning process make time to ensure that you will remember the information you want to remember by following these 13 simple tricks.

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1. Acknowledge How You Learn

Articles are published every day about how the educational systems of the world are flawed, for various reasons. Perhaps the most fundamental component that is missing from these systems is the process of learning itself: students are not learning how to learn. Facts and figures are thrown at pupils, and they are asked to memorize them by rote. Students are not told about the process of learning and what goes on in that process, how the brain commits information to memory and how to recall it. Each example in this series relates to either the learning process or the ability to recall – incorporate these activities into your own processes to enhance your ability to remember.

2. Motivate to Remember

When you are interested in a subject, you are more likely to remember what you have learned. Motivate yourself with authenticity. Is this a subject that you are passionate for? If the answer is yes, then you are on the right track. If you have a zest for knowledge already, then you know this is the case when it comes to learning. Learning one task begets an insatiable urge to learn more, and your hunger grows as you realize how much there is to learn in the world. On the other hand, if you find that you are unmotivated to learn something or if you have a shallow relationship with the subject, then your brain in turn will be less interested (and therefore, less likely to be able to recall it). When you select a subject that you know you will find engaging, then you will have a greater opportunity to remember all about it.

3. Concentrate to Remember

Concentration utilizes a great deal of brain power, and signals your mind to fix a process or subject into your long-term memory. Your attention must be undivided, and your focus must come naturally. If you are fatigued or distracted, then it is very difficult for your mind to commit information into memory. Set up a peaceful space without distraction when you are going through your learning process, and you will be more likely to recall the details you’ve learned.

4. Listening and Reading Aren’t the Best Ways to Learn

When you are trying to learn and recall something, listening and reading pale in comparison to other forms of learning, like group discussions or teaching. In order to learn something well, you must be concentrating, and often we are struggling with the information we learn from simple hearing and seeing. Activities must be hands-on and, as humans, all of our best learning comes from making mistakes. So get as involved as possible in the process so that you can learn at your best.

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5. Calculate Recall Times

You’ve got to challenge your mind to recall what you’ve learned. This allows your memory to not only show you that it’s working but the process itself improves your ability to summon the information you’ve learned. According to the experts, there are a myriad of times that are best for when to try to recall. (One UCLA study argues that the best time to recall something is right before you are about to forget it!) The simplest solution: study again after one hour, and a third time after 24 hours. The argument is that you will lose what you’ve learned quickly, so study it again within an hour. Also, after a full day passes you are likely to forget the information if you do not review it. While this is a broad-yet-effective solution for the recall problem, there is a better way.

SuperMemo.com houses a calculator that determines the best time to test your memory recall. Basically, a computer program figures out the moment that you’re about to forget something, and challenges you to recall it – precisely in that moment. Warning! The user interface is stuck in the nineties and the material may seem a little kooky. But I assure you, if you want to become a memory machine, this site has exactly what you need. (For more information, read this Wired article about the site’s creator, Piotr Wozniak.)

6. Take Breaks

Break up your learning, and give your body & mind time to relax. You should pepper twenty minute breaks throughout your study time, with a long break in the middle for a meal. Ideally, learning should be done on a cycle. Unfortunately everyone is different, so there is no magic number of minutes or hours that you should study. On average, an individual can remain focused on a task for about 45 minutes, so this is a good number to start with. For some, the length of your study time may be even longer. As you go through your process, pay attention to mental and physical cues to fine tune the length of your learning time (i.e. mind wandering, fidgeting, etc.). Adjust your study time accordingly.

7. Study Before Bed & After Waking

The best time to learn – or review information that you’ve learned – is just before you go to sleep and right when you wake up. Before you go to bed and right after you wake up, your brain secretes chemicals that are designed to make your memory more concrete. At other times of the day, the mind is continually refreshing the contents of your short-term memory (causing you to forget things). Also during the day, your mind is overloaded with constant information, so there is not much room for anything new.

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8. Scrutinize, Connect, and Elaborate

Learning is not a static activity. Your brain is trying to make connections between the information you are learning and what you already know. So look deeper at the processes and make connections. For example, if you are learning about airflow and Bernoulli’s principle, compare your existing knowledge of laminar flow in water to further cement the new info you are learning. Similarly, by examining the processes of a task, or the details of the information, you allow your brain to have a better grasp of what you learn. Again, don’t just look at the facts and figures. Develop a working knowledge of the details and the process, thereby providing your brain with a framework for your learning. Moreover, when you connect the information with that which you already know, then your mind will remember the particular similarities within the processes.

9. Teach What You’ve Learned

Teachers make mistakes. When they fail or make a mistake, they’ve got to learn how to correct the mistake. And mistakes are good. Research shows that when you make a mistake whilst teaching, you must go back and check your work, which familiarizes you further with the processes of the task. Furthermore, when learning is hard, you are performing at your peak, and you are more likely to recall the information at a later time. Because teaching takes a great deal of concentration, your brain kicks your memory absorption into high gear. So teach what you’ve learned.

10. Force Recall

Everyone will tell you that flash cards are the best way to remember something. And they’re just about right. By forcing your brain to bring back what you learned through recall, your brain has to concentrate to get that information into your consciousness. Any kind of trivia game can help with this, provided that you don’t look at the answers – or Google it! – before you give your ability to recall a good college try.

11. Repetition, Repetition, Repetition

Repeating an activity, process, or detail can help you to recall it. If you incorporate what you want to remember into an everyday activity, you are exponentially more likely to remember it. Consider this example: put your doctor’s phone number into your password to access your computer (e.g., DoctorMark5236798). Should an emergency arise where you need to recall the number, you won’t have to go searching through the phone book. Essentially, by performing a task daily you’ll have no problem conjuring the information right when you need it.

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12. Stay Healthy

Eat right and stay in shape – your mental health depends on it. Whenever you are famished or dehydrated, your mind can meander into Never Never Land, or else it can propel itself into panic-mode out of hunger. Therefore, maintain a steady diet. Avoid foods that are high in sugar as they will cause you to crash. Consuming too many calories can make you feel sluggish, so stay away from processed foods. Instead, eat plenty of produce and lean meats to keep your brain healthy. Exercise regularly as well. A good cardiovascular workout improves your blood flow and your immune system, which helps to restore your mental energy for more learning.

13. Reflect Upon What You’ve Learned

Spend just 15 minutes reflecting on what you learned at the end of the day. This will boost your confidence in your learning process as you are recalling the information. Your process will be further edified: you will be eager to get back into learning the next day, putting more effort into your activities and what you learn.

Memory is fallible, as I stated earlier. Do you recall what I asked you to remember at the start? Perhaps you do but maybe you forgot. Scrolling to the top to reread it is easy enough right now but you might not always have that luxury. If you incorporate these tricks into your learning habits, you will see a marked improvement in your ability to recall what you’ve learned.

Featured photo credit: By Cawpwoa (Own work) [CC-BY-SA-3.0 (http://creativecommons.org/licenses/by-sa/3.0)], via Wikimedia Commons via commons.wikimedia.org

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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