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12 Things Successful People Do Differently

12 Things Successful People Do Differently

What does Richard Branson know that we don’t? Or Bill Gates? Or even Barack Obama?

As a writer obsessed with productivity, I’ve scoured the lives of successful people to discover what they do differently from the rest of us.

Here’s what I found out:

1. They keep healthy

Successful people recognize the importance of exercise and keeping healthy. It’s almost impossible to be productive if you’re sick, tired or generally in poor shape.

One high-profile example is the body-builder turned actor turned politician turned actor, Arnold Schwarzenegger.

Whatever you may think about his politics or his acting, you can’t deny he’s committed to physical health. Schwarzenegger won Mr. Olympia seven times before he became a famous film actor, and even when he served as Governor of California he was regularly pictured working out.

You can learn from Schwarzenegger by making time for physical exercise.

2. They fail and fail often

Successful people fail more often than the succeed.

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One of the best examples of this is British business man and entrepreneur Richard Branson. During his career, he has set up over 100 companies.

Some of his failures include Virgin Cola, Virgin Vodka and Virgin Clothing. Today, however, he’s worth over USD 4.6 billion. You can learn from Branson by taking educated risks and by following his advice:

You don’t learn to walk by following rules. You learn by doing, and by falling over.”

3. They work outside of the norm

Albert Einstein is the most famous scientist of all time, and he made a career of going against the grain. During the early part of his career, his peers (incredibly) refused to hire him and he struggled to find meaningful employment as a scientist or researcher.

So Einstein took a job working in patent office in Bern in Switzerland, and he conducted scientific research in his spare time, after he’d finished working for the day.

Even after he became famous, Einstein took pride in his outsider status. He spent his later years working on scientific projects that his peers had little interest in. Einstein’s life shows us that it can be good to work outside the norm and to question prevailing wisdom.

He said:

“Learn from yesterday, live for today, hope for tomorrow. The important thing is not to stop questioning.”

4. They pursue outside interests

Even if you have a passion or are committed to your career, it’s important to pursue outside interests and cultivate your hobbies.

Presidents of the United States probably don’t have much time for outside interests, but Barack Obama still makes time for regular basketball games while Bill Clinton and George Bush both liked to jog and play golf.

If they can manage some time to unwind, so can the rest of us.

5. They hold themselves accountable

The inventor and Founding Father Benjamin Franklin made a daily habit of holding himself accountable. Every night before he went to bed he asked himself: what good have I done today? 

He also examined how he spent his day, read and overlooked his business and accounts.

Holding ourselves accountable is important because it helps us work on the right things, at the right time. You can learn from Franklin’s life by getting into the habit of reviewing your day in a journal or by meditating.

6. They begin with the end in mind

Almost every productivity guru I’ve read or wrote about recommends beginning each project with an idea of what you want to accomplish. The thinking is this type of planning will save time (and pain) later on. As someone who has started and abandoned more than his fair share of writing projects, I can vouch for this.

Stephen Covey, author of the 7 Habits of Highly Effective People, put this best. He explains the importance of having a system in his book 7 Habits of Highly Effective People.

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“We may be very busy, we may be very efficient, but we will also be truly effective only when we begin with the end in mind.”

7. They are action orientated

Successful people always ask what do they need to do next to move a project forward.

David Allen, author of Getting Things Done, is the best example of this. He’s made a career out of getting people to consider what their next action is. You can do the same by working towards your goals through small, incremental actions.

8. They are always seeking out information

The marketer and author Ryan Halliday has written two books including the recently  published The Obstacle is the Way. To help with his writing and research, Halliday keeps information for his upcoming projects in a personal commonplace book.

I’m writing a book and I know how important it is to have a personal library or a resource of information to draw upon (it makes research easy). Halliday recommends a pen and paper system for his commonplace book. You can do the same, or you could use uses apps like Evernote and Simplenote to save your favorite articles and information that you could use for your work.

9. They seek out criticism

Successful people know that criticism enables them to improve. And they even welcome it.

As a film director, Martin Scorsese has to accept more than his fair share of criticism for the work he creates and shares with the world. He said about criticism:

“There are two kinds of power you have to fight. The first is the money, and that’s just our system. The other is the people close around you, knowing when to accept their criticism, knowing when to say no.”

10. They are mentally and physically tough

If you want to be successful, cultivate mental and physical strength.

The best example of this is Michael Phelps. So far, he has won 22 Olympic medals, he is the most decorated Olympian of all time and one of the most focused. His workout routine includes speed training, endurance training, dry land work and weight lifting. Phelps also mentally prepares for competitions, saying

“In Beijing, when my goggles filled with water, I didn’t panic. I went back to all of my training. I knew how many strokes it takes me to get up and down the pool, so I started counting my strokes. I didn’t reach the time I was aiming for, but I did win the race.”

11. They challenge themselves

J.K. Rowling could have called it quits after the Harry Potter series. She was already worth more money than the Queen of England and her legacy as an author was secure. Instead, Rowling changed her name and published the crime book Cuckoo’s Calling under the pen name Robert Gailbraith.

The media quickly discovered her secret, but her experience shows that really successful people push themselves towards new kinds of success. They are never complacent.

12. They know when to say no

Successful people recognize the importance of saying no. They don’t agree to commitments that won’t add value to their lives. Bill Gates is just one successful person who routinely says no. He keeps an empty schedule so that he can fill with with activities that he values.

We don’t all the the luxury or power of Gates but you can still take some lessons from his life. You can recognize that you can always earn more money, but time is limited commodity. I’ve tried to put this advice into practice by saying no to projects that prevent me from writing more frequently.

And finally now that you’re more successful than ever, don’t forget to consider your weekends.

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Did you find this post helpful? What lessons have you learnt from the lives of successful people? Please let me know in the comments section below.

Featured photo credit: Photo by Andy Mettler via upload.wikimedia.org

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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