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10 Types of Demotivation And How To Overcome Them

10 Types of Demotivation And How To Overcome Them

Whether it is fear, the challenge or one of many other possible reasons, we all can become demotivated. Productive Flourishing have very kindly shared their guest post from Cath Duncan of Remembering For Good with us, in which Cath discusses 10 types of demotivation and how you can overcome them:

Motivation is central to creativity, productivity and happiness. Motivation is what causes us to act, and when we act, we create movement, growth and change, we feel involved, masterful and significant, we feel powerful through experiencing how we can change the world, and we create more of what we love in our lives. And all of this gives our lives purpose and happiness.

De-motivation is like snow

It’s said that Eskimos have multiple words for snow because snow is so familiar to them that they can appreciate the subtle differences between different types of snow. These additional distinctions enable Eskimos to respond differently to different types of snow, depending on the challenges and opportunities each particular type of snow is presenting them with.

Most of us have just one distinction for demotivation, which means that you’re likely to assume that you’re struggling with the same problem whenever you’re demotivated, when in fact demotivation is a category of problems that has many different distinctions within it. When you have just one distinction for demotivation, you’ll apply the same old strategies whenever you feel demotivated, which for many people looks like this: set goals, push harder, create accountability checks that will push you, and run your life using GTD methods and to-do lists. These strategies are ineffective with most types of de-motivation, and in some instances they can even make you more demotivated.

At its essence, demotivation is about you not being fully committed to act, and there are many reasons why you might be in that position. Having more distinctions for your demotivation will help you to identify the real reasons for your unwillingness to commit to action, so that you can pick the right tools and strategies to get motivated again.

Here are 10 different types of demotivation and the strategies that will help you to get motivated again (click to share – thanks!):

1. You’re demotivated by fear

When you’re afraid, even if you’re entering territory that you’ve chosen to move into, a part of yourself is determined to avoid going forward. Fear slows you down and makes you hesitant and careful, which can be beneficial to you, but sometimes your fears are based on your imagination rather than an accurate assessment of the risks in your reality. If your fear is big enough, even if you’re also excited to go forward, the part of you that wants to keep you safe can successfully prevent you from going forward into territory that’s both desirable and safe.

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How to get motivated again: To get motivated, you need to deal with your fear. Start by naming your fears so that they’re out in the open. Remember to say a gentle thank you to your fears – they’re trying to protect you after all. Then question your fears; “Why am I afraid of that happening?” “What are the chances that would really happen?” Some of your fears will slip away now.

Look at the fears that are left. What are these fears telling you about the research you need to do, the gaps you need to fill and the risk management strategies you need to put in place? Honor that wisdom by building it into your plan. Finally, consider breaking the changes you’re wanting to make down into smaller steps and focus on just the next few small steps – this will calm your fears.

2. You’re demotivated by setting the wrong goals

Martha Beck has a great model for understanding motivation. She explains that we have an Essential Self and a Social Self. Your Essential Self is the part of you that’s spontaneous and creative and playful, the part that knows what’s most important to you. Your Social Self is the part of you that developed since the day you were born, learning the rules of the tribe and working hard to make sure that you’re safe by making you follow the rules of the tribe.

We’re all surrounded with so many messages that feed into our Social Selves and we’re keen to impress our tribe. When you feel demotivated, it’s because you’re setting goals based purely on what your Social Self wants and this is pulling you away from the direction your Essential Self is wanting you to take. Your Essential Self uses demotivation to slow you down and try to disinterest you from the toxic goals you’ve set.

How to get motivated again: Take some time to review your goals. Because your Essential Self is non-verbal, you can easily access your Essential Self through your body. Notice how your body responds as you think of each of the goals you’re trying to work on. When your body (and particularly your breathing) show signs of tightness and constriction, that’s a pretty good indication that you’re trying to follow toxic goals. If you get a constricted reaction, scrap your current goals and question all your stories about what you “should” do with your life. Notice what makes you smile spontaneously or lose track of time and set goals around that stuff instead.

3. You’re demotivated by lack of clarity about what you want

When you haven’t consciously and clearly articulated what you want, your picture of your future will be vague. We like what’s familiar and so we resist what’s unfamiliar and vague and we stay with and re-create what’s familiar to us instead. If you’re not clear about what you want to create, then it makes sense that you’ll lack motivation to act because you’d rather stay with your current familiar reality.

How to get motivated again: If you want to create something different to what you’ve been experiencing, it’s not enough to just know what you don’t want. You need to know what you want instead, and you need to articulate a clear and specific vision of what you want to create so that you can become familiar with that new outcome and feel comfortable to move towards it. Take some time to articulate what you want and why you want it.

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4. You’re demotivated by a values-conflict

Your values are what’s important to you in life. If you have a values conflict it means that there are two or more values that are important to you but you feel that you can’t satisfy all of those values in a particular situation. This causes you to feel conflicted and pulled in different directions as you try to find ways to get what’s important to you. You might have brief spurts of motivation to work on something and then lose motivation and start working on something else or your motivation might dry up altogether because the energy of dealing with internal conflict quickly tires you out and saps your motivation.

How to get motivated again: You need to unpack your values-conflict and play mediator to get the parts of you that are advocating for different values to play on the same team again. Start with acknowledging the internal conflict. Grab a piece of paper and draw a line down the middle so that you have two columns. Write about the two different directions you feel pulled in, one in each column and summarize it with a statement of what each part wants. Now pick one column and chunk it up; “Why does this part want that? What does it hope to get as a result of having that?” Keep asking the question and writing your answers until you feel that you’ve hit on the end result that part ultimately wants. Now do the same for the other part and notice when you get to the level where the answers in the two columns are the same.

Ultimately, when you chunk up, all of the parts of yourself always want the same thing, because they’re all you. Now that you know what you really want, you can evaluate the strategies that each part had been advocating for and decide which strategy would work best.

Often once you’re clear on what you really want, you spot new strategies for getting it that you hadn’t noticed before. Sometimes by doing this exercise you’ll find ways to satisfy all of your values, but sometimes that’s not possible. If you’ve taken time to think through your values and you’ve consciously chosen to prioritize a particular value over your other values for a while, this clarity will ease the internal conflict and your motivation will return.

5. You’re demotivated by lack of autonomy

We thrive on autonomy. We all have a decision-making center in our brains and this part of us needs to be exercised. Studies have found that this decision-making center in the brain is under-developed in people who have depression and that, by practicing using this part of the brain and making decisions, depression often clears.

In his book, Drive, Daniel Pink writes about the research that shows that when it comes to doing creative work, having some autonomy to decide what we do, when we do it, how we do it and who we do it with is core to igniting and sustaining motivation, creativity and productivity.

How to get motivated again: Consider how much autonomy you have in relation to the goals you’ve been trying to pursue. Are there areas where you feel constricted and controlled? Consider how you could gradually introduce more autonomy in your task, time, technique, location and team, and then if you’re employed, have a discussion with your manager and ask for greater autonomy in a few specific areas of your work.

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6. You’re demotivated by lack of challenge

Challenge is another crucial ingredient for motivation that authors like Daniel Pinkand Mihaly Csikszentmihalyi, author of “Flow: The Psychology of Optimal Experience,” highlight. When it comes to dealing with challenges, there’s a sweet spot. Too great a challenge and the fear becomes too great and saps our motivation (see point 1), and if the challenge is too small, we quickly get bored and struggle to stay motivated. We’re designed to be living, growing creatures and we need constant challenge and opportunities to master new skills. Without challenge, our Essential Self steps in and demotivates us as a way of telling us that we’ve departed from the path that’s right for us.

How to get motivated again: Review your goals and the projects you’re working on. Are they challenging you? Are they going to require you to grow in order to achieve them or are you treading water in your comfort zone doing only the things you know you can do? Try tweaking your goals to make them a bit more challenging, take on projects that will require you to grow and find a new thing or two to learn to stimulate yourself.

7. You’re demotivated by grief

At the beginning of any change, we go through a phase of wondering if we should or could hang onto the way things were and grieving what we’d be losing if we make significant changes. Confusion, self-doubt, mistrust of the world around us and feeling lost are common symptoms and the bigger the change, the more powerful these symptoms. Sometimes we even go through a bit of depression and social withdrawal. Martha Beck calls this the “Death and Rebirth” phase of change in her book, Finding Your Own North Star. With all the grieving and fearing and feeling lost that goes on in this phase, it’s normal for your motivation to dry up.

How to get motivated again: If you’ve just experienced a trauma or loss, or are going through a major change and finding that there are days where you’re hit hard with Death and Rebirth symptoms, don’t try to make make yourself motivated and proactive. You can’t rush grieving and the undoing of your old life and ways of thinking and you can’t skip the Death and Rebirth phase and go straight into Dreaming and Scheming.

You need to give yourself a lot of space for nurturing and reflection. Look after your body with good food, rest and exercise. Express your grief, confusion and fears with people who can listen lovingly. Spend time in nature and with calm, loving people to center yourself. Accept every feeling and thought you have – they’re all normal and safe. Take one day at a time and go easy on yourself. Confusion, forgetfulness and clumsiness are all normal in this stage. The grieving will end when it’s ready and if you relax into it and express your grief, it’ll be sooner rather than later.

8. You’re demotivated by loneliness

This is an especially important one for those of us who work alone from home. You know those days when you feel a bit cabin-feverish, you just don’t feel like working and you’d rather be out having a drink with a friend or playing a game of soccer? Well perhaps it’s because we’re designed to be social creatures and sometimes your Essential Self is just longing for some connection with other people and so it steps in and hi-jacks your work motivation so that you’ll take a break from work and go and spend some time with other people and give your Essential Self what it needs.

How to get motivated again: Take a break and go and spend some time with someone you enjoy. You may be surprised at the motivating impact this has and find yourself much more clear and productive when you return to your work. And then look for ways that you can begging to build more networking and joint venturing into your work.

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9. You’re demotivated by burn-out

Since I attract over-achieving Type A’s, and as a recovering Type A myself, I know that sometimes we’re banging on about wanting to get more done even after we’ve exceeded the limit on what’s sustainable. If you’re feeling tired all the time, have lost your energy for socializing, and the idea of taking a snooze sounds more compelling than the stuff you’re usually interested in, then you’ve probably pushed yourself too long and hard and you may be burned out.

Your Essential Self will always work to motivate you to move towards what you most need and away from goals, projects and ways of working that take you away from what your Essential Self craves. So if you’re burned out and needing sleep, your Essential Self may even sap the motivation from the things that you’re usually really ignited about – just to get you to meet your core needs again.

How to get motivated again: Sleep. And then when you’re done sleeping and the quality of your thinking has been restored, check back in with your Essential Self about what’s most important to you, hang out here on Charlie’s blog, pick up The Dojo, and start to build sustainable ways of doing more of what’s important to you.

10. You’re demotivated by not knowing what to do next

Your end-goal might be nice and clear, but if you haven’t taken time to chunk your end-goal down into smaller goals, you’ll get stuck, confused and demotivated when it’s time to take action. Some projects are small and familiar enough that they don’t need a plan, but if you’re often worrying that you don’t know what to do next and you don’t have a clear plan, then this might be the source of your demotivation.

How to get motivated again: If you want to keep your motivation flowing steadily through all stages of your projects, take time to create clear project plans and to schedule your plans into your calendar.

Use your fears to point you to the potential risks you need to manage in your plan. Write down all your, “I-don’t-know-how-to” concerns and turn these into research questions. The first part of any planning stage is research, and you’ll find new research questions along the way, so realize that conducting research should be part of your action plan at every stage of your project. Finally, ask yourself what smaller goals need to be achieved for you to achieve your end-goal and schedule deadlines for yourself.

Goal-setting and pushing is rarely the answer

Goal-setting, planning, organizing and accountability structures are often touted as the big solution to demotivation and the silver bullet that will get you creative and productive again, but notice that it’s only a useful strategy for dealing with some types of demotivation. With many other types of demotivation, goal-setting, planning, organizing and accountability structures will only make your demotivation problem worse.

Over to you…

  • Have you been able to pin-point the type/s of demotivation that you tend to struggle with most?
  • Have you been stuck in demotivation right now?
  • What do you need and which motivation strategy is going to give you what you need right now?

About the Author: Cath co-founded the Creative Grief Coaching Certification program, where she and Kara Jones train social workers, therapists, life coaches and nurses to use conversational creativity and art-making to support bereaved people to live wholeheartedly after loss. Cath has also authored the Remembering For Good Grief Workbook and numerous grief articles at RememberingForGood.com.

How To Recover From 10 Types of Demotivation | Productive Flourishing

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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