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10 Things Stellar Communicators Do Differently

10 Things Stellar Communicators Do Differently

Although we live in the Communication Age, it’s amazing how many of us struggle with how to get our message across effectively to our audience, whether a lone individual or a group of people. The sad truth is often those who are transmitting a message become so engrossed with what they are passionate about, they neglect to think about who is receiving that message and all the different ways that message can be perceived. Because they cannot control the reception of a message, communicators who want to stand out from the pack do the following:

1. They strive for ENGAGEMENT with their audience!

If they want their words to have impact, they will create a sense of involvement with the audience. If the subject matter allows, stellar communicators will call someone up out of the audience for an exercise or solicit audience participation. This establishes levity and creates an air of inclusiveness.

2. They seek to CONNECT!

They will strive to find common ground with their listeners. An audience who senses that their needs are being addressed will be far more likely to “tune in” and pay attention to what is being said.

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3. They display CLARITY IN A MESSAGE!

They will save the big flowery words for their great American novel and use language that is clear and understandable. Going overboard using big words runs the risk of losing message impact, not to mention the loss of attention of audience members if their minds start drifting because the language is over their heads!

4. They REINFORCE what they’re saying!

If their message has multiple points or there are several “take-aways” they want their audience to have, it is good practice to present material, give examples and have a strong summary at the end. Reinforcing what they have shared is a good way to ensure the message will stick in the audience’s memory!

5. They are FOCUSED!

A common pitfall speakers fall into is a tendency to roam in their thoughts and it comes out while they are speaking. If an audience senses that the speaker lacks focus, they’ll lack focus as well. Stellar communicators create an outline and stick to it as closely as possible. This not only gives a speech structure, but will help if their track of thought gets lost.

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6. They create SURPRISE or DISARM the audience!

Stellar communicators make an impact on their audience with the content of their message and find innovative ways to get the point across. If an audience comes expecting a cookie-cutter approach to a certain topic and they wind up getting surprised with a creative approach, this will go a very long way and will create a lasting impression!

7. They employ EYE CONTACT!

This is a powerful tactic that stellar communicators use. It immediately communicates to an audience that they are indeed real people and not just a backdrop that the speaker doesn’t see. When they lock eyes with someone for a fleeting moment, they are acknowledging them and silently saying, “I’m glad you’re here – you matter.”

8. They use VOICE PROJECTION!

It may seem like a no-brainer, but making sure they are heard by their audience is huge. Sometimes communicators forget to take into account the size of area they are speaking in. If an opportunity presents itself, they take a sneak peek at the venue they are speaking at. This will give them an idea how much they need to amplify their voice so their audience hears what they have to say!

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9. They are CONSCIOUS OF POSTURE!

Whether the audience is one person or a thousand, the manner in which speakers hold their body when speaking is crucial. Those who slump, have their heads hung low or are leaning against a podium/lecturn to prop themselves up automatically create a negative impression. If they can’t stand up straight and look an audience in the eye, then the audience will wonder what’s wrong or assume that the speaker has no faith in the message he or she intends to share.

10. They are AWARE THEY CAN ALWAYS IMPROVE.

Sometimes those of us who may be confident in our speaking style get too comfortable and think there is nothing else to improve upon. Complacency is not the way to go when improving speaking skills. They should read about speaking or attend a local Toastmasters meeting. Toastmasters International is an internationally recognized speaking club that fosters improvement in communication and leadership skills as well.

Without question, technology allows us to communicate with each other in ways we never dreamed of before. However, regardless of the innovations we’ve experienced, it is imperative to possess basic skills to represent our ideas or positions to others. Anyone can talk but if you truly want to be heard and want to be regarded as someone who speaks well, then there has to be a willingness to learn, a willingness to grow and a hunger to make your message matter to others!

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“There are three things to aim at in public speaking: first, to get into your subject, then to get your subject into yourself and lastly, to get your subject into the heart of your audience.” ~ Alexander Gregg

Featured photo credit: David Michael Morris via flickr.com

More by this author

Cathy Robinson

Cathy blogs about mental strength, motivation and happiness at Lifehack.

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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