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5 Ways to Get Faster Email Responses

5 Ways to Get Faster Email Responses

Faster Email Responses

    After putting together a course on How To Email Important People and speaking with nearly 200 individuals about their email habits, I’ve noticed a few common problems that people have with email.

    The number one complaint is that people don’t get responses to the emails they send out.

    Here is an sampling of the statements I heard:

    “I can’t tell if my emails are being read or not. I hate it when people don’t respond.”

    “I don’t know when or if my emails are being read. Sometimes I feel like I’m spitting words into an electronic abyss.”

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    “I can’t guarantee people are just throwing my emails away, but if they are reading them, they certainly aren’t responding.”

    Well, I don’t have all the answers, but I do have a few suggestions. Here are five ways to get faster responses through email.

    1. Write shorter emails

    People love to procrastinate. And anytime a long email hits our inbox, that’s another excuse to procrastinate.

    It’s hard to send a fast response to a long email because it requires time to read, time to digest, and time to respond. Moreover, most long emails include multiple questions or topics, which can make it tough for the reader to determine what is important within the message. This confusion often leads to more procrastination.

    On the flip side, it’s quite easy to send a short reply to a short email. It doesn’t matter what you’re talking about, a shorter email will always receive a faster response.

    If you want faster responses, then make it easy on the reader to respond. Ask them one question, talk about a single topic, and keep it short.

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    2. Write fewer emails

    If you send people emails all the time, then they get used to seeing a message from you in their inbox. There is no sense of urgency associated with your message because they know that if they don’t reply… well, you’ll be sending another email soon.

    Don’t take advantage of the fact that you can email anyone at anytime. Teach people to value your emails by only sending one when you have something valuable and important to say.

    3. Ask for a response

    It sounds simple, but many times we forget to do so.

    We clearly explain the situation in our email — maybe we even provide a few action steps — but we often forget to clearly ask for a response.

    As the writer of the email, the next step always seems clear to us. For the recipient, however, it might not be so obvious. In the middle of a busy day — and we’re all busy — we need to be told what to do rather than guess at it. Make the next step clear for the reader by kindly asking for the action you want.

    4. Start with a deadline

    Another reason for delayed responses is a lack of urgency.

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    As a society we have adopted a method of using deadlines to make up for our tendency to procrastinate. As a result, we often decide which tasks we are going to perform based on when certain projects are due.

    When it comes to email, this means that you need to state a clear deadline or risk waiting for a response until the recipient has “free time” — which is rarely.

    When you write your next email, try including a deadline in the first one or two sentences of the message.

    For example,

    “Hi Mark,

    Below is the TPS report for this Friday’s meeting — I would love to have your thoughts by Wednesday at 1pm. …”

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    We’re conditioned to use deadlines. If you make it clear when you need a response by, then it’s much more likely that you’ll get the response by that date.

    5. Only email one person at a time

    If at all possible, never send an email to more than one person at a time. Even if it takes a few extra minutes to email everyone individually, you’ll find much better responses because of it.

    The reason for this is that people push responsibility off of their own shoulders and onto the group whenever possible.If you send a message to five people, then each person always assumes that the other four will do whatever tasks are outlined in the message. The result, of course, is that nothing gets done.

    If you have to message a group of people all at once, then do your best to assign tasks to specific people in the message. Otherwise, you’ll be waiting for a mystery man to step up and take action.

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    Last Updated on October 17, 2019

    How to Spend More Quality Time with Your Partner

    How to Spend More Quality Time with Your Partner

    You see your partner every single day. They are the first person you talk to in the morning and the last person you kiss goodnight.

    But does seeing each other day in and day out equal a healthy relationship? Not necessarily.

    Spending quality time with your partner is the best way to ensure your relationship stays healthy and strong. This means going above and beyond sitting together while you watch Netflix or going out for the occasional dinner. You deserve more from your relationship – and so does your spouse!

    What does quality time mean? It means spending time with your spouse without interruption. It’s a chance for you to come together and talk. Communication will build emotional intimacy and trust.

    Quality time is also about expressing love in a physical way. Not sex, necessarily (but that’s great, too!) but through hand-holding, cuddling, caressing, and tickling. Studies show that these displays of affection will boost partner satisfaction.[1]

    So how do you spend quality time with your partner? Here are 13 relationship tips on making the most out of your time with your partner.

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    1. Recognize the Signs

    If you want a healthy relationship, you have to learn how to recognize the signs that you need to spend more quality time together.

    Some telltale signs include:

    • You’re always on your phones.
    • You value friendships or hobbies over quality time with your spouse.
    • You aren’t together during important events.
    • You are arguing more often or lack connection.
    • You don’t make plans or date nights.
    • You’re not happy.

    If you are experiencing any of these relationship symptoms, know that quality time together can reverse the negative effects of the signs above.

    2. Try New Things Together

    Have you ever wanted to learn how to play an instrument or speak another language? How about skydive or ballroom dance?

    Instead of viewing these as solo hobbies and interests, why not involve your partner?

    Trying new activities together builds healthy relationships because it encourages spouses to rely on one another for emotional and physical support.

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    Shared hobbies also promote marital friendship, and the Journal of Happiness Studies found that marital satisfaction was twice as high for couples who viewed each other as best friends.[2]

    3. Schedule in Tech-Free Time

    Your phone is a great way to listen to music, watch videos, and keep up-to-date with friends and family. But is your phone good for your relationship?

    Many couples phone snub, or ‘phub’, one another. Studies show that phubbing can lower relationship satisfaction and increase one’s chances of depression.[3]

    Reduce those chances by removing distractions when spending quality time together and showing your partner they have your full attention.

    4. Hit the Gym as a Couple

    One way you can spend more time together as a couple is by becoming workout partners. Studies show that couples are more likely to stay with their exercise routine if they work out together.[4] Couples also work out harder than they would solo. One study found that 95 percent of couples who work out together maintained weight loss compares to the 66 percent of singles who did.[5]

    Join a gym, do at-home couples’ workouts, try couples yoga, hit the hiking trails, or get your bikes out. No matter which way you choose to exercise, these healthy activities can promote a healthy relationship.

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    5. Cook Meals Together

    Pop open a bottle of wine or put some romantic music on while you get busy – in the kitchen, of course!

    One of the best relationship tips for spending quality time together when you both have busy schedules is to cook meals together.[6]

    Spice things up and try and prepare a four-course meal or a fancy French dish together. Not only is this a fun way to spend your time together, but it also promotes teamwork.

    If all goes well, you’ll have a romantic date night meal at home that you prepared with your four hands. And if the food didn’t turn out the way you’d hoped, you are guaranteed to have a laugh and create new memories together.

    6. Have a Regular Date Night

    Couples experience a greater sense of happiness and less stress when they are spending quality time together.[7] One of the biggest relationship tips for a healthy partnership is to include a date night in your weekly routine.

    The National Marriage Project found that having a weekly date night can make your relationship seem more exciting and helps prevent relationship boredom.[8] It also lowers the probability of divorce, improves your sex life, and increases healthy communication.

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    Some great ideas for what to do on your date night include:

    • Have a movie marathon – Gather up your favorite flicks and cuddle up on the couch.
    • Play games together – Cards, board games, video games, and other creative outlets are a fun way to spend quality time together.
    • Recreate your first date – Go back to that restaurant and order the same meal you did when you first got together. You can spice up your evening by pretending you’re strangers meeting for the first time and see how sexy the night gets.
    • Plan a weekend getaway – There’s nothing better than traveling with the one you love.
    • Dinner and a movie – A classic!
    • Try a new restaurant – Make it your mission to rate and try all of the Mexican restaurants/Irish pubs/Italian trattorias in your area.
    • Have a long sex session – Intimacy promotes the release of the oxytocin hormone which is responsible for a myriad of great feelings.[9]

    Here’re even more date night ideas for your reference: 50 Unique and Really Fun Date Ideas for Couples

    Final Thoughts

    The benefits of spending quality time together are endless. Here are just some of the ways it can contribute to a healthy relationship:

    • Improves emotional and physical intimacy
    • Lowers divorce rates
    • Improves communication
    • Reduces marital boredom
    • Bonds couples closer
    • Improves friendship
    • Boosts health
    • Reduces stress

    These are all excellent reasons to start making date night a regular part of your week.

    It’s easy to have a healthy relationship when you set aside dedicated time to share with your spouse. Try new things together, make your spouse your workout buddy, and look for innovative ways to be close and connected.

    These relationship tips will bring great benefits to your marriage.

    Featured photo credit: Allen Taylor via unsplash.com

    Reference

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