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How to Improve Focus and Concentration by Mastering the Flow

How to Improve Focus and Concentration by Mastering the Flow

Imagine being totally immersed in an optimal state of consciousness, giving your fullest attention to an activity or task through improved focus and concentration, and heightening all aspects of your performance in the process.

Your mind declutters and the noise of your environment fades away, placing you in a non-distracted zone that creates a sense of uninterrupted fluidity between mind and body.

For those who struggle to concentrate or stay focused, this sounds like heaven.

This is known as the “flow state,” “flow,” or colloquially in sports as “in the zone” or “on a roll.” Surprisingly, you don’t necessarily have to be LeBron James, a super yogi, or a psychology guru to achieve it.

Whether you’re an athlete, an artist, or just a regular person engaged in a simple day-to-day task, with the right know-how, the flow state can be achieved. It may not quite be heaven, but it’s close enough for the easily distracted.

For many of us, focus and concentration have fallen prey to an onslaught of distractions and stimulation, some of which are deliberately engineered to capture our attention. This leaves us with little to no uninterrupted time to focus and concentrate, causing us to feel overwhelmed and helpless.

However, learning how to improve our focus and concentration by getting into the flow could be a silver bullet for the unrelenting distractions.

Characteristics of the Flow

According to psychologist Mihaly Csikszentmihalyi, who recognized and named “flow,” the concept has eight main characteristics:

  1. Complete concentration on the task.
  2. A feeling of control over the task.
  3. Effortlessness and ease.
  4. Clarity of goals and reward in mind and immediate feedback.
  5. A balance between challenges and skills.
  6. The experience is intrinsically rewarding.
  7. Transformation of time (speeding up/slowing down).
  8. Actions and awareness are merged, losing self-conscious rumination.

As a result of its positive characteristics, flow has several benefits.

Research conducted by Harvard professor Teresa Amabile revealed that people who have experienced flow report higher levels of productivity and creativity for up to three days. However, these are just two of the many benefits.

The Benefits of Flow Immersion

The benefits of flow are multitudinous. Here is a sampling of how it can benefit you:

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Improve Concentration

The ability to focus deeply minus distractions leads to higher output and quality work. When in a flow state, concentration becomes so laser-focused that everything else seems to fall away.

When in flow, your body and mind are in unison and know what to do without having to consciously think about it.

Eliminate Distractions

While in flow, the distracting emotions that usually cloud our minds, such as stress, worry, self-doubt, and lack of confidence, take a back seat.

Improve the Ability to Cope

Emotion regulation, a crucial skill when coping with negative emotions and memories, is directly connected to focus, one of the prerequisites of flow.

Flow directs our focus outward on the task at hand, instead of inward on our worries, fears, and frustrations.

If you know how to tune out negative distractions and focus on solving problems, you’ll get better at handling and moving on from major setbacks.

Create Happiness

Flow is said to be one of the most productive and happiest states that humans can be in.

Being fully immersed in a challenging task and feeling at one with it brings a general sense of well-being and a lasting sense of happiness and fulfillment.

Engage in a Positive Experience

The pleasure that comes with being deeply engrossed in something of significant interest or passion is said to result in an intrinsically positive experience.

Enhance Learning

Because it releases dopamine, flow enhances learning. Dopamine goes beyond providing a temporary high. It also heightens attention and decreases distractions, helping to raise our awareness.

Heighten Performance

A study [1] found that top executives who practice getting into the flow report being five times more productive.

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Another study done by Harvard Business school reveals that creative teams are more creative and productive even a day after being in the flow.

According to scientists, the flow of our brain waves shifts from the beta waves of concentration to the alpha waves of rest and relaxation and the theta waves that occur during meditation. Theta waves are said to be prerequisites for moments of insight and the gateway to creative genius.

Improve Productivity in the Workplace

Due to its powerful influence, flow can be a major source of inspiration for employees to perform at their peak.

According to scientific research, the average employee switches tasks every three minutes. Due to the resulting “attention residue,” whenever an employee gets distracted, it takes an average of 25 minutes to regain full attention on the task at hand [2].

Consistently entering a flow state can facilitate employees to increase focus, which will lead to higher productivity and better work. This is music to the ears of not only employers but employees as well as it can ultimately lead to significant advancement in a career.

However, knowing how to improve focus and concentration using flow takes some effort. It is a delicate process that you won’t master by simply reading about it.

With that in mind, here is a breakdown on how to improve focus and concentration by getting into a state of flow.

How to Improve Focus and Concentration by Getting Into Flow

Getting into flow sounds great in theory, but mastering the skill of repeated immersion in flow is not easy.

You won’t achieve a state of flow in every attempt, but you can prime your environment and yourself for flow so that you experience it more often.

Here’s how:

1. Have Clear Goals, Outcomes, and Expectations

Your mind will struggle to achieve optimum concentration and focus if you lack clarity about what you want to accomplish.

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If there’s no clear outcome, you won’t know exactly when you’re finished with your task. This will breed mind-wandering and procrastination and encourage quitting and switching to easier tasks.

2. Work on One Very Specific Task

Just like the goal, if you lack clarity on exactly what you are going to work on, it will be very difficult to enter a state of flow. You will either switch between multiple tasks too quickly or get distracted much more easily – both are serious detriments to achieving flow.

Multitasking creates a web of distractions that can make it impossible to achieve flow, so try to focus on one important task at a time.

3. Eliminate All Distractions and Avoid Interruptions

Research says external distractions must be eliminated to reach a flow state.[3]

Each time you get pulled away from your focus, you’ll be taken further away from flow.

It’s vital that you devote all of your concentration and undivided attention to the task at hand. You can only get into flow when you’re able to keep your focus and concentration for at least 10-15 minutes.

External distractions – Turn off your phone, television, other devices, and objects in your work environment that might distract you from the task at hand.

Try to set aside a time and move to a quiet environment that is conducive to “deep work,” where you won’t be interrupted or distracted.

Internal distractions – You’ll also need to eliminate internal distractions. Stress and an overwhelmed mind will make it very hard or even impossible to get into a flow state.

Eliminating all distractions will protect you from being disrupted and allows you to enter a state of deep focus and concentration, which is one of the most important elements of flow.

4. Do Something You Love

The easiest way to get into flow is to do something you love that is intrinsically rewarding. It will satisfy your mind’s craving for something challenging but doable.

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5. Identify Your Peak Productive and Creative Times

Identify the times where your mind most naturally functions at peak performance. For many people, the morning after a good night’s sleep is the most productive. Focusing on the day’s main task during these times will make flow easier and more effective.

6. Create a Ritual

Try to create a series of actions that you do every single time you’re about to begin a task that requires you to enter a state of concentration.

This could be anything that helps, such as meditation or stretching. Whatever the activity, it will trigger your brain to get ready for what’s about to begin.

7. Focus on the Process, Not the End Goal

While having goals and a specific task are crucial, getting into the flow also requires enjoying the journey and not just fixating on the outcome.

Try to allow yourself to simply live in the present moment without worrying too much about the end product of your efforts. This will allow the experience to be pleasurable, which will encourage you to do it more often.

Conclusion

Getting into the flow is a powerful practice that can pave a pathway to achievement and personal improvement.

Mastering it is also a great way to learn how to improve focus and concentration, which is essential to achieving goals in life.

However, like every skill, it’s going to take intent and practice to master. We hope these tips will help you to go with the flow and develop the laser-like focus that will improve your performance on the job or in your daily life.

More Productivity Tips

Featured photo credit: Avi Richards via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

What Are The Top 7 Priorities To Have In Life? Why Do I Procrastinate? 5 Root Causes And How to Tackle Them Why You Have the Fear of Failure (And How to Overcome It) How To Be Successful In Life: 13 Life-Changing Tips 11 Best Inspirational Books That Can Change Your Life

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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