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Published on August 21, 2019

23 Good Habits for a Productive and Stress Free Life

23 Good Habits for a Productive and Stress Free Life

There is no stress-free life out there but, there are better and worse ways we can deal with stress and have a productive life.

“It is impossible to live without stressing about something, unless you live so cautiously that you might as well not have lived at all – in which case, you fail by default.”

This is a slightly modified quote by J.K. Rowling, but it rings true for every life out there.

And the better ways to deal with stress include the following 23 good habits.

1. Accept Life as It Is

“Life becomes easy once you accept that life is hard.”

This is a quote by Scott Peck which tells us that we need to think about life not as a stress-avoidant, but to accept stress as a natural part of life and find a way to live with it. This will make us bear the burden easier.

2. Pick Your Level

Life is like a game and you are a character in it. You choose the level at which you want to play the game. Some levels are harder, some easier, and your character can beat some levels easier while others harder.

Find your own level and play the game there to avoid additional stress and still stay productive.

Michael Phelps is an awesome water-level player, but with his short legs and long torso, he would be quite bad at long-distance running level.

Pick your level and the stress which will come with it will be “easier.”

3. Reframe It

“Between stimulus and response there is a space. In that space is our power to choose our response. In our response lies our growth and our freedom.” – Viktor E. Frankl.

This has an even bigger weight when it comes from someone who was an Auschwitz survivor and saw the horrors we can’t even imagine. But in spite of that, Frankl knew that his life has meaning and that there is a world’s difference in thinking you are completely helpless and, in thinking that you have absolute power to choose your response in that small window between the stimulus and your response.

So no matter how dire and stressful the situation might look, you can always reframe it into something which suits you better.

You can either have a 90% chance of surviving the operation or, a 10% chance of dying during the operation. Your choice.

4. Don’t Argue with Strangers

No matter what the debate is, from climate change to gender policy to flat-earth movement, you will face someone who has deep disagreements with you. And you will think that by citing demonstrable facts to counter another person’s beliefs, you will change their minds. Because logic says so.

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But that’s the time when a psychological phenomenon called the “backfire effect” takes over. And what happens is that as soon as you eloquently put forth the data to change the other person’s beliefs, they actually double down on them.

So the person actually believes more in their belief once you’ve demonstrated the facts and data that it isn’t true. And then, you two become even more polarized which doesn’t help anyone.

Just skip the arguing part because it won’t get you anywhere and will just cause major stress in the forms of assertions “If you could just look at the data, you would see that I’m right/ you’re wrong.”

5. Don’t Argue with Strangers…on Facebook

Take everything above and apply it to the virtual world and you get a giant mess of a situation. Not only do we need to stop ourselves from arguing with people face to face, but we need to skip over all the stupidities we see on Facebook (or Twitter, or any other social platforms).

But as the example above, you will not change anything by arguing with strangers on Facebook (or Twitter).

Austin Kleon in his book Keep Going: 10 Ways To Stay Creative In Good Times And Bad wrote an entire page filled with a single sentence over and over again:

“I will not argue with strangers over the internet.”

Following his advice will provide you with more time to be productive and, less time to be stressed about opinions of people who you will never even face.

6. Lose the Complaining Attitude

Sometimes things aren’t the way we want them to be. That is called life and sometimes, that really sucks. But hey, there is a way some people make that fact even worse.

And that is complaining!

It’s that one person on the bus of 50 people who yells and screams at the driver because he missed a turn or, because there is a delay on the road. The other 49 passengers are experiencing the same thing, but there is one person who decided to make the entire experience even worse.

If you want to have a stress free life, lose the complaining attitude.

7. Physically Move

If you’re on the bus with the person who keeps on complaining, just exit the bus and wait for the next one. Sometimes, you really need to move yourself physically away from people who create stress.

This also works when someone tries to argue with you or they are being loud for no reason, or they are simply “citing facts.” Simply stand up and start walking while singing Craig David’s song in your head:

“I’m walking away
from trouble in my life
I’m walking away
oh to find a better day.”

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8. Physically Move #2

A great way to increase your productivity and avoid stress is to move–physically. Take a small walk for 20 to 30 minutes to clear your head and get back to your work refreshed.

When I was writing this article, I did the same thing. Took a nice 20 minutes long walk in the beautiful nature of Rab and once I got back to my room, I finished the article.

9. Exercise

Studies have shown over and over again that exercise helps increase your productivity, lowers tension and stress, makes you healthy, improves memory, reduces risk of depression, boosts your physical and mental energy, provides higher self-esteem, regulate your sleep patterns, and gives you a great cooping mechanism which provides stronger resilience.

Or spoken in plain English language: “Just do it.”

10. Eat a Slightly Bit Better

Most people are tired of hearing the advice of “eat healthy.” First of all, that means a completely different thing for almost everyone out there. You can’t just take a copy/paste diet from the internet and apply it to your situation. There are specifics regarding your body, immune system and geographical position that you need to take into concern.

Someone living in Norway will have a different healthy diet from someone living in Mexico or Ecuador. Someone who has genetical problems with heart or blood will have a different healthy diet from someone who doesn’t have those problems.

But no matter what your situation is, just remember that every change starts small and slow. So don’t make big and rash changes– they never last.

Start small and keep at it. Eventually, the compound effect will take place and you will become healthier.

11. Practice Mindfulness

This doesn’t have to be meditation. That’s just one form of mindfulness. My personal practice is taking a longer walk in nature with my headphones on as white noise. That works the best for me, but you try your own thing(s) and stick with those that work for you.

Mindfulness is always personal, there is no cookie-cutter thing you can just take from someone else.

Learn more about mindfulness here: Meditation Can Change Your Life: The Power of Mindfulness

12. Have Some Kind of a Spiritual Connection

This can be whatever you want it to be. But it has to be bigger than you.

We need something in our lives which is bigger than us to whom we can turn to. It can be your personal God, Allah, Buddha, or just your mission, vision or personal “why” in life.

This article may just help you find your “why”: What Is the Purpose of Life and What Should You Live For?

13. Talk with People Face to Face

Texting and calling isn’t a replacement for face-to-face interaction with people. No man is an island and everyone out there needs to communicate with other people in their physical proximity.

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So turn off your laptop and go meet a friend for a coffee.

14. Enjoy a Night out

And it’s not just about a casual coffee during the day. Enjoy a night out with your friends and the good time will lower your stress, increase your happiness, and that will make you even more productive in the following days and weeks.

15. Have a Meal with the People You Love

I had a friend from Andalusia, Spain who told me that there is a special time during the dinner called “sobremesa.” It’s the time during the dinner when everyone finished their meal but before someone starts collecting the plates and moving away from the dinner table.

He said that those 45 minutes to 1 hour is a special time where his family talks about life, sharing good and bad things that happened to them during the week. It’s practices like these that we need more to bond with our loved ones.

16. Read Books

You only live one life, but if you read books, you can live out thousands of other lives. And just imagine what kind of ideas, stories, novelties, mind-boggling stuff you can (and will) read in books.

If there is one thing that I suggest to every single person who I ever meet, it is to read books and to read as much as possible. I read 90 books in the last two years and they have changed me in every single aspect of my life.[1]

17. Don’t Read 90% of the Things on the Internet

But we humans are lazy and why should we read a 350-page long book when we can just skim over a book review which takes us 3 minutes?

And that’s why 90% of the things on the internet are crap (Sturgeon’s Law). Most of the articles on the internet are created to spur outrages without any concern for the truth. Because it’s all about the clicks which bring advertising and that leads to money.

So choose what you read online wisely. Choose to read only trustworthy and positive websites.

18. Don’t Watch the News

News cover 1% of the 1% of the 1% of the extremes that happen in the country. So not only are they not the representatives of what is really happening, but they are also focusing on getting the eyeballs through the most extreme news so that the advertisers give them more money.

19. Don’t Read the Newspapers

“We think the more information we consume the more signal we’ll consume. Only the mind doesn’t work like that. When the volume of information increases, our ability to comprehend the relevant from the irrelevant becomes compromised. We place too much emphasis on irrelevant data and lose sight of what’s really important.” — Nassim Taleb

Most stuff in the newspapers is noise. Ignore it. The important stuff will find a way to reach you, one way or another.

The best decision of my life was to stop reading the newspaper.

20. The Two-Scroll Rule for Social Media

People who tell you to stop using social media to lower stress and increase your productivity are not being realistic. Because most of us will not comply nor would it be beneficial for us to comply with that.

But to prevent mindless scrolling on social media, there is something called the Two-Scroll rule.

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Once you take your phone in your hand and open Facebook/Twitter/Instagram, you are only allowed to scroll down twice. That way, you still see what’s happening on the platforms but are limited in time and information which bombards you. This also makes you follow only the most important things on the platforms.

21. Focus on Your Long-Term Goals

There is nothing more fulfilling to a person than progress at something meaningful. So work on your long-term goals and it won’t even feel like work, it will feel like a mission to you.

It will be your own level that you’ve chosen to play at and your own vision which you decided to bring to life.

More work here means less stress in your life.

Learn how to set long-term goals with these tips: The Surefire Way to Set Long Term Goals and Reach Success

22. Learn How to Rest

Most people are in a perpetual “on” state. This really damages their health and productivity.

If you’re working, you are working. If you’re resting, you are resting. Go 100% in both activities and you will see massive differences in your results with less effort, less stress, and more productivity.

If you want to master this, take a look at this article: How to Use Deep Work to Wipe out Distractions And Boost Productivity

You can also learn from people like Cal Newport or just get his book Deep Work.

23. Be Okay with Failing from Time to Time

“It is impossible to live without failing at something, unless you live so cautiously that you might as well not have lived at all – in which case, you fail by default.” — J.K. Rowling

You will fail your way to success– there is no other way. So don’t be afraid of failing, be afraid of not even trying.

Learn to conquer your fear of failure: Why You Have the Fear of Failure (And How to Conquer It Step-By-Step)

But if you read all the way up to here, you have already taken the first step forward. Now keep going, we got your back.

Featured photo credit: Content Pixie via unsplash.com

Reference

More by this author

Bruno Boksic

An expert in habit building

11 Important Things to Remember When Changing Habits 23 Good Habits for a Productive and Stress Free Life What Is a Routine? 9 Ways Routines Make Your Life Easier 13 Things to Put on Your Daily Checklist for Increased Productivity How to Break Bad Habits (The Only Effective Way)

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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