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Last Updated on October 13, 2020

How to Break Bad Habits (The Only Effective Way)

How to Break Bad Habits (The Only Effective Way)

Do you struggle with that afternoon snack which creates love handles? How about that smoking or drinking habit which is already starting to get pesky? Or the nail-biting, overspending, too much TV or social media?

I get it.

I had all of those and more, and it seemed like an impossible task to get rid of them. And for someone scared, frustrated, and with no information and guidance– it was.

But that all changed when I learned that all of the above are mechanical tasks automated by our brains or simply said — habits.

And all habits fall under the same laws and rules of creation and “destruction.” So I learned how to destroy and break habits and I applied that to the ones in my life.

They didn’t only work for myself, I shared the way with my friends and it worked for them too. So the process which I will describe in the article will work for you too.

It’s time to get rid of those troublesome bad habits and the first step is has nothing to do with the habit.

1. Work on Your Environment

The first thing to stop doing a habit has actually nothing to do with the actual performance on the habit. It has everything to do with the environment around you.

See, habits consists of three parts: A cue– which signalizes the brain to go into routine- which is the actual performance of the habit, and the reward- which is the satisfaction that we get from performing that routine.

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It’s like you walking down the street and spotting an ice-cream stand (cue). You immediately walk over there and get double chocolate ice cream balls. You start devouring it (routine) and as soon as the sweet taste of ice cold chocolate hits your tongue, you feel the ecstasy (reward).

Environmental design is all about changing your environment so that you don’t experience the cue at all.

In the case above, it would mean not walking down the street where they sell the ice cream that you really want to have. Or to make it way harder for you to consume the ice cream by leaving your wallet at home and not being able to buy it. Or knowing that the stand only takes cash and you only carry cards with you.

As long as you can make the environment go in your favor as much as possible, it will be easier to drop the bad habit.

If you eat cookies at night, stop buying them in the groceries. Same applies to alcohol or soda beverages.

If you can eliminate the environment which pushes you into the habit that you don’t want, you have already done half of the work.

But then, there are times when you will fail at this. It will happen for sure and when it does, this is how you need to respond.

2. Start Small, As Small As Possible

It’s unreasonable to think that you will shut down your bad habit immediately and that you won’t fail even once. That’s just a recipe for disaster.

It’s more about how you manage yourself after you fall down.

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The one night where you had the ice cream is bad, but what’s worse is if you drop the attempt to stop eating ice cream altogether just because you had it once.

I set myself a daily habit of reading 20 pages of a book a day and yes, there were days when I didn’t read at all. But did that stop me from continuing to perform the daily habit?

Nope.

And even though I haven’t managed to read every single day, the total book count at the end of the year was still above 40 books.

The steps that you take when shutting down the bad habit need to be small and you need to be as consistent as possible.

If you’re smoking 30 cigars a day, it’s unreasonable to think that tomorrow you will smoke none. Or even if you manage not to smoke for a day or two, the third day you will go haywire and smoke 30 cigars, getting back into the same bad habit.

To be feasible, you need to start slow and work your way “down.” Start slowly lowering the dose of whatever bad habit you’re having.

If you bite your nails, then designate one finger which will be “bite free”. You will still go ham at 9 fingers, but one will be left alone. Soon enough, you will move this to 8, then to 7, then to 6. Then, you will stop biting the nails on one of your hands. You will slowly progress at this until you finally stop the habit from occurring altogether.

But keeping all of this just in your head is a major problem. Our brains are fallible, easily forget, and have biases which cloud our perception and judgment.

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To prevent it from meddling in the process, we need to put all of this on paper (or digital format). We do that by tracking and measuring our progress.

3. Track and Measure

This is the golden rule when it comes to anything regarding habits. You need to track and measure your progress. Period.

Because you do what you track and you improve what you measure. The tracker doesn’t have to be anything complicated. I use a simple excel sheet where I write down the number of pages of a book I read.

This is important because of two reasons:

  • It stops you from breaking the chain. If you rack up enough days where you don’t do the bad habit, you will be motivated by the good streak that you’re having. You will have a bigger perspective on the actions and behaviors you did or didn’t do.
  • KanBan boards came into life to exchange the sticky notes because they provided one category a simple to-do list doesn’t have — previously done work.

A typical kanban board today is Trello — a simple management tool where you have the tasks that you have already done, those which are in progress, and the ones you will do in the future.

When you have a tracker, you can look back and feel proud of the progress and work that you managed to in the past. This will make you motivated to keep making the same decisions over and over again, effectively shutting down the bad habit.

But there is one more thing that I left for the end. One thing that will make all of the above multiple times easier. The one thing which is the bane of all bad habits and that’s an identity that gives life to the habit.

4. Change Your Identity

When you smoke, you don’t simply perform the action of smoking. You have an identity behind that action — you are a smoker.

When you eat excessively, you don’t simply perform that action. You have an identity behind that action — you are obese.

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This is why it’s so hard to make changes when it comes to habits. We are literally losing (transforming) a part of ourselves when we change. We lose a part of our identity, something which we are by not doing that action anymore.

The way that we change this is by removing our identity from the action that we are doing.[1] We are no longer smokers, we are people who smoke cigars. We are no longer obese, we are people who eat excessively. We are no longer lazy, we are people who are indulging in unproductive behavior.

When you remove your identity from the action that you’re doing, then losing the habits becomes easy. Because you longer identify with that behavior, it becomes just something that you do.

An even better way to break bad habits would be to change instill positive identity-based habits in our mind.

An example would be that we are no longer identifying as an obese person. We are now identifying ourselves as a healthy person. And a healthy person doesn’t overeat, does s/he? S/he doesn’t. So we start behaving like a healthy person and by fixing the cause, the effect takes care of itself.

The Bottom Line

Breaking bad habits doesn’t have to feel like drudgery. It can be really uplifting and satisfying if you implement the four above-mentioned strategies to it:

  • Environmental design which removes the cue for habit from your surroundings.
  • Do small actions one at a time for maximum effect. It’s about doing less today to more in a year.
  • What gets tracked, gets done. What gets measured, gets improved.
  • And changing the identity behind the habit.

These four will help you break the bad habit. So go out there and make it happen, one small step at a time.

More Resources About Building & Breaking Habits

Featured photo credit: rawpixel via unsplash.com

Reference

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Bruno Boksic

An expert in habit building

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

    More Productivity Tips

    Featured photo credit: William Iven via unsplash.com

    Reference

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