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How to Work More Efficiently and Stop Rushing to Meet Deadlines

How to Work More Efficiently and Stop Rushing to Meet Deadlines

Are you one of those people who is always rushing behind time to meet their deadlines and get their work done? Well, if such is the case with you then this article is meant exactly for you.

If you are always running late with your deadlines and out of time to get a job done, have you ever stopped to consider that perhaps something is wrong with your efficiency? Or maybe, it could be your time management skills which are putting you behind the clock and always making you late for your deadlines.

This article will get you some practical tips on how to work more efficiently.

Why Is It Important to Become More Efficient and Meet Deadlines on Time?

Being unproductive can counter satisfaction and life goals in the long run. Before you even realise it, you will find yourself struggling to attain basic happiness in life and you will find yourself engaged in a never ending web of pending jobs.

Hence, in order to remain competitive at your work place and be regarded as a valued human resource of your organization, it might be a good idea to pull up your socks and stop rushing to meet deadlines each time.

Here are some tips that will help you improve your game and become a more enthusiastic person in life, who manages to meet his deadlines and remain a productive person:

1. Identify and eliminate all unproductive jobs from your schedule

This could mean that you need to shut down your phone while you are working or that you need to give up your Netflix subscription or anything else.

Only you can define what is it that takes away your attention and time while you are working. It is in your good to identify them at the earliest and get rid of them.

Social media is one of the major areas which distracts many people. If that is the case with you, find ways to keep yourself off the sites and devote your time to work instead.

2. Start by setting up small deadlines for yourself

Meeting a bigger deadline with a huge work load might be tricky when you are trying to bring yourself on track. Instead, give yourself short term goals such as, ‘I am not going to use my phone for social media browsing for the next one hour’.

Stick to these goals and find yourself at a happier place when you meet them. Slowly, this will put you in a habit to meet your goals and prepare you to meet the bigger goals as well.

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3. Identify jobs that can be delegated

Delegate works to others and free up your time to attend important tasks that only you can perform:

How to Delegate Work (the Definitive Guide for Successful Leaders)

4. Upgrade your skill set

Upgrade your skill set to acquire knowledge and talent that will help you stand out from the rest of your fleet. This will help you perform your work with excellence and meet your targets on time.

5. Start by doing jobs that need to be done first

This will keep your work on track and avoid the last minute rush to get the important jobs done.

6. Prioritzse your work

Attend those jobs first which require your attention immediately and save the remaining jobs for later in the day. This will help you stay updated with your task list and attend to priority jobs first.

You will find that your schedule gradually eases up as you get your jobs done one by one. This will also free up your time for attending other jobs, which are not as important in nature.

9 Useful Tactics to Tackle Deadlines And Work Efficiently

No matter what their profession might be, every person struggles to meet deadlines at one or more times in their work careers. Deadlines tend to create an immense load of stress on those who are bound to meet them.

Moreover, missing a deadline is an adverse outcome that most productive people tend to avoid under all circumstances. Fortunately enough for most of the hard working people out there, here are some common and useful tactics that can help you tackle even the scariest and tackiest deadlines ever.

Let us take a look at these life saving tips, which have been divided in three phases, for the convenience of your understanding.

Before Starting a Project

Your aim to become more efficient and manage your deadlines should ideally emanate right from the time when you plan to start a project.

1. Set the scope of that project straight before you

Before beginning to work on a project, set the scope of that project straight before you. This will help you understand the context of work which you are required to undertake during the interim of the project.

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This involves anticipating the volume of work that requires completing before the arrival of a deadline. While doing so, also keep provision for some extra time so that in the event that you encounter something unexpected, you are able to solve the matter, without disturbing the timeline of your deadline.

2. Think twice before you commit to a new project

At the same time, it makes sense to account for your existing project works before you commit to another one. All in all, at this stage, you are required to do everything that ensures that you have ample time to meet the time committed by you.

During the Project

This is the stage when you are actually going to be doing everything to meet your deadlines and remain efficient at your job.

3. Focus on starting the job at the earliest

At this stage, your aim should be focus on starting the job at the earliest. Procrastination is a bane that can put you in a state of desperation as your deadline approaches. Waiting for the last minute to start a project can be largely counterproductive and put you behind on the clock.

4. Stay focus on tasks which are top on your priority list

The best strategy that you can adopt at this stage is to choose tasks which are top on your priority list. The most important and most difficult tasks must be done first.

Adopt time management strategies to stay in line with the clock. Staying focused on your work area goes a long way in making you a more productive person. Thus, it would be very helpful for you if you adopt a healthy lifestyle, eat right and take the perfect rest.

Also, keep your work area free of distractions, so that you are not pushed to divert your focus for something which is not a priority.

5. Track your progress

Time and again, you must take steps to track your progress and check what portion of your goals have been met in the process of completing your jobs. Give yourself short term goals, which are always easier to meet.

Alongside these short term goals, make it a habit to check your daily progress, which will give you an accurate idea about what you have accomplished and what remains to be accomplished.

If you are lagging behind on your goals, this will also help you manage your time better, to meet your goals in time.

6. Suspend activities that don’t contribute to your goals

Sometimes, it might be essential for you to suspend various activities which do not contribute to your goals and work. By this, you should directly understand the impact of activities such as social media, which tend to disturb your focus, attention and schedule.

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Hence, shunning out social media and like activities, would be a wise decision, until you get over a tight deadline.

If needed, you can also take the assistance of helpers to meet an impending job. Amidst this entire process, do not forget to keep a tab on your work and ensure that it is up to the mark.

Before turning it in, you should be sure about the correctness of the job. After all, there is no point in doing a job simply for the purpose of doing it, unless it does not bear the fruits that you expected.

In fact, it makes more sense to ask for some more time to get a job done, instead of submitting a half done job or something that is not up to the mark.

After the Project Is Done

Simply submitting a project work does not mean that your work is done. There are still some more things that you can do to improve your efficiency and become a more productive person in the long run.

7. Submit your project work before time to the client

You can try and submit your project work before time to the client, in order to make more time for other projects, which can then be completed on time as well.

Moreover, it gives you the added advantage of making an impression on the client. This way, you will be entrusted with further jobs, which is good for your economics.

8. Confirm receipt of the project

The next most important thing that you must do is to confirm receipt of the project. Even in these times of technological advancement, there are huge chances of the client blaming you for non-receipt of the project within the stipulated time. Hence, the one thing which you must absolutely do after submitting your project, is to confirm if it has been received by the client.

Also, make it a point to bill your work promptly so that you can receive your dues within a reasonable time, keeping things flowing for you.

9. Get client feedback

Amidst this entire scenario, it is absolutely important to get client feedback for the work submitted by you. This will help you analyse if the quality of work done by you is satisfactory. Once you receive a positive response to your work, you will feel more motivated to meet your work deadlines in time.

The Lazy Guy’s Guide to Stop Missing Deadlines

This being said, here is a quick guide for the lazy procrastinator in you, who is tired of missing deadlines, so that you can manage to meet some of them in time.

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1. Your focus should be on when it needs to be done, instead of focusing on what needs to be done.

The deadline of the project sometimes becomes the deciding factor in determining the quality of your output and your ability to complete it on time.

Deadlines are dreaded because people feel restricted because of them. Hence, one way to get over the dread is to negotiate and set them with your client at your own comfort.

2. Sometimes, some people miss deadlines because of you.

Sometimes, some people tend to miss deadlines, not because they are lazy or because they are unable to complete the job on time.

At times, the reason for missed deadlines is a lack of satisfaction with the quality of work performed by you. In this situation, you need to understand that aiming for perfection is a good quality but only as long as it does not hamper your deadlines.

The moment that begins to happen, it would be in your interest to shift your focus on meeting your deadlines instead of trying to be perfect.

3. Always try to work together with both, short term and long term deadlines.

The short term deadlines aim to keep you motivated and interested in your job whereas long term deadlines aim to build your overall target for achieving long term objectives.

4. Never try to overstep beyond the space of your room.

Engage yourself in work that equals only as much in quantity as you have the time to tackle with. Fill your plate with only as much work that you can handle.

5. Aim to settle down for fixed hours when working on your projects.

If you bring major variation in your working hours, then you are bound to give yourself excuses to work late or postpone a particular task for another time of the day.

Final Thoughts

Being late takes no time to turn into a psychological disorder and before you know it, it becomes a habit that you keep cultivating within you for an infinite time.

If this is the case with you, perhaps it is time to stop blaming time and start introspecting what is wrong with your schedule, so that you can become a more efficient person and begin meeting your deadlines.

With my practical tips above, you’ll quit the habit of rushing deadlines and start working efficiently.

Featured photo credit: A L L E F . V I N I C I U S Δ via unsplash.com

More by this author

Ankit Garg

Serial entrepreneur and working towards Early Retirement

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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