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Published on November 5, 2018

How to Work More Efficiently and Stop Rushing to Meet Deadlines

How to Work More Efficiently and Stop Rushing to Meet Deadlines

Are you one of those people who is always rushing behind time to meet their deadlines and get their work done? Well, if such is the case with you then this article is meant exactly for you.

If you are always running late with your deadlines and out of time to get a job done, have you ever stopped to consider that perhaps something is wrong with your efficiency? Or maybe, it could be your time management skills which are putting you behind the clock and always making you late for your deadlines.

This article will get you some practical tips on how to work more efficiently.

Why Is It Important to Become More Efficient and Meet Deadlines on Time?

Being unproductive can counter satisfaction and life goals in the long run. Before you even realise it, you will find yourself struggling to attain basic happiness in life and you will find yourself engaged in a never ending web of pending jobs.

Hence, in order to remain competitive at your work place and be regarded as a valued human resource of your organization, it might be a good idea to pull up your socks and stop rushing to meet deadlines each time.

Here are some tips that will help you improve your game and become a more enthusiastic person in life, who manages to meet his deadlines and remain a productive person:

1. Identify and eliminate all unproductive jobs from your schedule

This could mean that you need to shut down your phone while you are working or that you need to give up your Netflix subscription or anything else.

Only you can define what is it that takes away your attention and time while you are working. It is in your good to identify them at the earliest and get rid of them.

Social media is one of the major areas which distracts many people. If that is the case with you, find ways to keep yourself off the sites and devote your time to work instead.

2. Start by setting up small deadlines for yourself

Meeting a bigger deadline with a huge work load might be tricky when you are trying to bring yourself on track. Instead, give yourself short term goals such as, ‘I am not going to use my phone for social media browsing for the next one hour’.

Stick to these goals and find yourself at a happier place when you meet them. Slowly, this will put you in a habit to meet your goals and prepare you to meet the bigger goals as well.

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3. Identify jobs that can be delegated

Delegate works to others and free up your time to attend important tasks that only you can perform:

How to Delegate Work (the Definitive Guide for Successful Leaders)

4. Upgrade your skill set

Upgrade your skill set to acquire knowledge and talent that will help you stand out from the rest of your fleet. This will help you perform your work with excellence and meet your targets on time.

5. Start by doing jobs that need to be done first

This will keep your work on track and avoid the last minute rush to get the important jobs done.

6. Prioritzse your work

Attend those jobs first which require your attention immediately and save the remaining jobs for later in the day. This will help you stay updated with your task list and attend to priority jobs first.

You will find that your schedule gradually eases up as you get your jobs done one by one. This will also free up your time for attending other jobs, which are not as important in nature.

9 Useful Tactics to Tackle Deadlines And Work Efficiently

No matter what their profession might be, every person struggles to meet deadlines at one or more times in their work careers. Deadlines tend to create an immense load of stress on those who are bound to meet them.

Moreover, missing a deadline is an adverse outcome that most productive people tend to avoid under all circumstances. Fortunately enough for most of the hard working people out there, here are some common and useful tactics that can help you tackle even the scariest and tackiest deadlines ever.

Let us take a look at these life saving tips, which have been divided in three phases, for the convenience of your understanding.

Before Starting a Project

Your aim to become more efficient and manage your deadlines should ideally emanate right from the time when you plan to start a project.

1. Set the scope of that project straight before you

Before beginning to work on a project, set the scope of that project straight before you. This will help you understand the context of work which you are required to undertake during the interim of the project.

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This involves anticipating the volume of work that requires completing before the arrival of a deadline. While doing so, also keep provision for some extra time so that in the event that you encounter something unexpected, you are able to solve the matter, without disturbing the timeline of your deadline.

2. Think twice before you commit to a new project

At the same time, it makes sense to account for your existing project works before you commit to another one. All in all, at this stage, you are required to do everything that ensures that you have ample time to meet the time committed by you.

During the Project

This is the stage when you are actually going to be doing everything to meet your deadlines and remain efficient at your job.

3. Focus on starting the job at the earliest

At this stage, your aim should be focus on starting the job at the earliest. Procrastination is a bane that can put you in a state of desperation as your deadline approaches. Waiting for the last minute to start a project can be largely counterproductive and put you behind on the clock.

4. Stay focus on tasks which are top on your priority list

The best strategy that you can adopt at this stage is to choose tasks which are top on your priority list. The most important and most difficult tasks must be done first.

Adopt time management strategies to stay in line with the clock. Staying focused on your work area goes a long way in making you a more productive person. Thus, it would be very helpful for you if you adopt a healthy lifestyle, eat right and take the perfect rest.

Also, keep your work area free of distractions, so that you are not pushed to divert your focus for something which is not a priority.

5. Track your progress

Time and again, you must take steps to track your progress and check what portion of your goals have been met in the process of completing your jobs. Give yourself short term goals, which are always easier to meet.

Alongside these short term goals, make it a habit to check your daily progress, which will give you an accurate idea about what you have accomplished and what remains to be accomplished.

If you are lagging behind on your goals, this will also help you manage your time better, to meet your goals in time.

6. Suspend activities that don’t contribute to your goals

Sometimes, it might be essential for you to suspend various activities which do not contribute to your goals and work. By this, you should directly understand the impact of activities such as social media, which tend to disturb your focus, attention and schedule.

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Hence, shunning out social media and like activities, would be a wise decision, until you get over a tight deadline.

If needed, you can also take the assistance of helpers to meet an impending job. Amidst this entire process, do not forget to keep a tab on your work and ensure that it is up to the mark.

Before turning it in, you should be sure about the correctness of the job. After all, there is no point in doing a job simply for the purpose of doing it, unless it does not bear the fruits that you expected.

In fact, it makes more sense to ask for some more time to get a job done, instead of submitting a half done job or something that is not up to the mark.

After the Project Is Done

Simply submitting a project work does not mean that your work is done. There are still some more things that you can do to improve your efficiency and become a more productive person in the long run.

7. Submit your project work before time to the client

You can try and submit your project work before time to the client, in order to make more time for other projects, which can then be completed on time as well.

Moreover, it gives you the added advantage of making an impression on the client. This way, you will be entrusted with further jobs, which is good for your economics.

8. Confirm receipt of the project

The next most important thing that you must do is to confirm receipt of the project. Even in these times of technological advancement, there are huge chances of the client blaming you for non-receipt of the project within the stipulated time. Hence, the one thing which you must absolutely do after submitting your project, is to confirm if it has been received by the client.

Also, make it a point to bill your work promptly so that you can receive your dues within a reasonable time, keeping things flowing for you.

9. Get client feedback

Amidst this entire scenario, it is absolutely important to get client feedback for the work submitted by you. This will help you analyse if the quality of work done by you is satisfactory. Once you receive a positive response to your work, you will feel more motivated to meet your work deadlines in time.

The Lazy Guy’s Guide to Stop Missing Deadlines

This being said, here is a quick guide for the lazy procrastinator in you, who is tired of missing deadlines, so that you can manage to meet some of them in time.

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1. Your focus should be on when it needs to be done, instead of focusing on what needs to be done.

The deadline of the project sometimes becomes the deciding factor in determining the quality of your output and your ability to complete it on time.

Deadlines are dreaded because people feel restricted because of them. Hence, one way to get over the dread is to negotiate and set them with your client at your own comfort.

2. Sometimes, some people miss deadlines because of you.

Sometimes, some people tend to miss deadlines, not because they are lazy or because they are unable to complete the job on time.

At times, the reason for missed deadlines is a lack of satisfaction with the quality of work performed by you. In this situation, you need to understand that aiming for perfection is a good quality but only as long as it does not hamper your deadlines.

The moment that begins to happen, it would be in your interest to shift your focus on meeting your deadlines instead of trying to be perfect.

3. Always try to work together with both, short term and long term deadlines.

The short term deadlines aim to keep you motivated and interested in your job whereas long term deadlines aim to build your overall target for achieving long term objectives.

4. Never try to overstep beyond the space of your room.

Engage yourself in work that equals only as much in quantity as you have the time to tackle with. Fill your plate with only as much work that you can handle.

5. Aim to settle down for fixed hours when working on your projects.

If you bring major variation in your working hours, then you are bound to give yourself excuses to work late or postpone a particular task for another time of the day.

Final Thoughts

Being late takes no time to turn into a psychological disorder and before you know it, it becomes a habit that you keep cultivating within you for an infinite time.

If this is the case with you, perhaps it is time to stop blaming time and start introspecting what is wrong with your schedule, so that you can become a more efficient person and begin meeting your deadlines.

With my practical tips above, you’ll quit the habit of rushing deadlines and start working efficiently.

Featured photo credit: A L L E F . V I N I C I U S Δ via unsplash.com

More by this author

Ankit Garg

Serial entrepreneur and working towards Early Retirement

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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