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Last Updated on November 14, 2018

How to Increase Brain Power, Boost Memory and Become 10X Smarter

How to Increase Brain Power, Boost Memory and Become 10X Smarter

Have you ever relied on a mental grocery list, only to forget one or two items after you’ve left the supermarket? Or what about an idea or thought that came to mind while you were making your way to work, and you tell yourself you’ll write it down once you reach the office, only to forget about it soon after?

Our memory, no matter our age, will fail us every now and then. Whether it’s trying to recall something quickly, or remember something long term, we will encounter memory blanks or slips.

Sometimes, when we have too much information to absorb, we go through what is called memory overload, and that also causes our minds to go into a blank, or we’re simply not able to grasp more information. That’s why your teachers will advise against cramming for exams at the last minute!

So how to increase brain power, improve your memory and become smarter? I’ll reveal the secret to this in a minute.

The Harsh Truth About the Human Brain

If you’re looking for ways on how to train your brain to boost memory, this is something you should know:

The reality is, our human mind was never made to memorize, store or recall a ton of information.

Back in the Stone Age, our brain was designed to process the environment around us and to anticipate danger around us. It was all about survival then: hunting for food, finding for shelter and safety away from harm and danger.

Over time, with developments and discoveries, our brains had to develop and get accustomed to what is around us. The amount of information we now have access to has grown exponentially over the Ages.

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Now, in the Age of Information, the cost of getting new info is so low that it happens right at your fingertips–resulting in information explosion!

Since we have the capability of info at our fingertips, the amount of information we have to process is ever-increasing. As technology has advanced, we now have to perform more complicated tasks, which require us to quickly retrieve information from our memory (writing, operating a relatively complicated tool, delayed information such as trading goods, signing contracts, etc.).

These days, our brains are less like survival organs and more like pattern recognition machines. They are now required to process enormous amounts of information, to make decisions, and to make connections amongst a myriad of information.

The Brain’s New Challenge

With this change comes new limitations to our brains. Because we have limited brain capacity, the amount of information grows so much that everything just passes through our mind without solid retention (Information overload), and we can’t tell what is useful or not.

We’re facing an unprecedented number of tasks to handle on a daily basis–resulting in mental energy that has to be distributed among many different things at once.

When it comes to memorizing, decision making or learning a new skill, which is more valuable to you? Which skills would you rather improve and build on?

How to Upgrade Your Brain

Here is where I’m going to help you to upgrade your brain. Yes, that’s right.

Like a personal assistant or secretary, I’m going to show you how you can boost brain power and give your brain an aid that will help you to effortlessly sort through all the information that comes to you on a daily basis.

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This brilliant aid is called the Digital Brain.

In contrast to a human brain, computers are great at storing information. It’s reliable (thanks to cloud computing), accurate, and extremely detailed.

From a computing perspective, memory involves three key elements:

  1. Recording — storing the information
  2. Organization — archiving it in a logical manner
  3. Recall — retrieving it again when you need it

Like a computer, having a Digital Brain will work in the same way as this memory framework to manage how information flows into and out of your brain.

Here’s an example:

When setting up a new account on a website, due to strict security settings, many sites require you to come up with complicated passwords with special characters that you don’t usually use.

As a result, you now have to memorize this new password (Record), associate it with the other passwords that’s stored in your brain (Organize), and enter that password the next time you log in (Recall).

Even in this simple example, there are several parts in the process which will make it all too easy to forget. Because this new password is unique, we have a hard time recognizing it with our regular patterns. And if we don’t use the password everyday, it’s easy to forget it after a few days. One day you’ll try to recall the password but enter the incorrect one over and over again.

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Sound familiar? It’s one of the most common things that happen.

Is it because the information is complicated? Nope. A password is just a bunch of characters, numbers, and symbols.

It happens because our brains are not made to memorize. With a Digital Brain, you can delegate it to do the heavy lifting.  

Making Room for Learning and Creativity

Many people get confused with storing versus learning in this Digital Age.

Learning requires spaced repetition, applying different learning models and then applying those skills. Whereas storing means having information in a ‘library’.

When you go to a library, you borrow a book to find a specific piece of information. When you’re done with it, you put it back. With a Digital Brain, this becomes your personal library of knowledge.

With your brain now freed up from having to store information, it can focus on more crucial aspects like learning, decision making, problem solving and making meaning out of all the incoming information.

Wouldn’t this be much easier for you to get things done on a daily basis? Whether it be something as trivial as getting your groceries, or something more complex like planning out what’s needed for a project you’re working on. Your Digital Brain will help you effortlessly organize it.

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Here at Lifehack, we’ll teach you how to set up a system to record, organize and recall information effortlessly. You’ll also learn how to build a habit to rely on your Digital Brain like second nature, all in a step by step manner.

A Digital Brain for Everyone (No Matter How Old You Are)

I’m sure some of you might be wondering if this is really for you. You may be well into your 50’s or 60’s, and going digital isn’t something you’re keen to keep up with.

Well, the good news is that having a Digital Brain isn’t reserved for Millennials or the younger generation. There are many layers to the Digital Brain, and the interesting thing is that it’s constantly upgrading according to new advances in technology.

So, you get to pick how much of a Digital Brain you want to adopt into your existing lifestyle. Age need not be a barrier when it comes to adopting a Digital Brain! 

The 7 Cornerstone Skills

In the Lifehack Ultimate Transformation course, we’ll go over how to make the most of your Digital Brain, along with 6 other Cornerstone Skills that will compliment and enhance your way of seeing and doing things. We’ll show you what the 7 Cornerstone Skills are, and how to really sharpen and use them to transform your life in a way that creates permanent change!

Featured photo credit: Priscilla Du Preez via unsplash.com

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Leon Ho

Founder & CEO of Lifehack

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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