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Why Workation Is the Best Team Building Activity That Boosts Team Work

Why Workation Is the Best Team Building Activity That Boosts Team Work

“Workation” (also known as “worcation” and “workcation”) is a team retreat that combines elements of work and rest or sightseeing. You can also see it as a team building activity that takes place abroad or in an unusual setting. If you are a freelancer, you can also go on a workation alone to boost your own creativity or work motivation.

But does it really work? Won’t I find myself lying by the pool all day with a cold Mojito in my hand and my computer tucked away in the suitcase? Or, on the contrary, won’t it be an even more stressful experience as I try to deal with all my important tasks from another city or country?

Here’s the deal:

If you do your workation the right way, it WILL work. As someone who has had several workations with my colleagues and alone, I can assure you that you’ll see a significant positive impact on your mind, well-being, and work performance.

In this article, we’ll look at why going on a workation is a good idea for any team – large or small, and how to organize it the right way.

Why go on a workation?

Besides the obvious reasons why workations are great (a chance to change your office scenery, travel while working and get new experiences with your co-workers), there are many other reasons why company founders should opt for going on a workation.

First of all, workations boost employee engagement. Why does engagement matter?

Because studies show that teams with high employee engagement rates are 21% more productive and show significantly less turnover and absenteeism.[1] In fact, engagement can be more important for workplace satisfaction than company policies and perks.

As 70% of the American workforce reports feeling “not engaged” or “actively disengaged”,[2] it’s no surprise that many employers seek to shrink this gap and better motivate their employees.

Workations are one way to motivate your team, and they have already evolved into an increasingly popular trend among startups. First, because workations are easier to do with a smaller team like an early-stage startup. Second, because they are a form of vacation for the busy startup founders who might find it difficult to unplug from work fully.

That being said, you don’t necessarily have to have a company to go on a workation. The concept of working from a different setting combined with relaxing activities afterward works just as well if you do it alone or join freelancer or entrepreneur retreats or getaways.[3]

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However, here we’ll focus on workationing as an effective and productivity-boosting team building activity. Here are the 6 main reasons why workations work great for teams both large and small:

1. You’ll get to know each other better

Not all of us are seeking friends at work – some just want to maintain a friendly, professional relationship with our colleagues.

However, research shows that employees who have friends at work have higher levels of job satisfaction, retention, and productivity.[4] Furthermore, you don’t need to be a researcher to know that friendly colleagues make us happy to go to work every morning!

Common experiences with colleagues can:

  • Create opportunities to get to know each other outside of a strictly professional setting and break the ice;
  • Help new team members open up and fit in;
  • Encourage employees to work together as a team when they get back to the office;
  • Boost engagement and productivity;
  • Increase loyalty and reduce employee turnover.

2. Your creativity will skyrocket

Physically removing yourself from work is a smart tactic if you want to come up with fresh ideas or new business strategies. Even more, there is actually no single perfect environment for doing creative work – the essence lies in changing your scenery time after time.

Here’s why we need to change the work setting to boost creativity:

Our memories are tied to the environmental context.

By reinstating a context, or coming back to the same place, you can remember more easily what you’ve done or learned in that setting.

However, if you want to find an original solution to a problem or think outside of the box, you might want to leave your workstation. Otherwise, you risk experiencing cognitive fixation and continuously coming up with the same associations.

Creative thinking and problem-solving often involve connecting seemingly unrelated ideas.

Receiving and accepting random stimuli can help the creative thinking process (maybe you’ve heard of random stimulation creativity techniques).

A good tactic for finding new stimuli is changing your surroundings and working from a different location.

Studies show that traveling and the exposure to different environments can change the neural pathways in your brain.[5]

By experiencing different cultures with diverse ideas, you can spark your own creativity and boost productivity.

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Making nature and sunlight a part of our working day helps to regulate the circadian clock and improve sleep.[6]

Sufficient sleep is directly related to well-being and increased work performance.

Besides, going on workation is maybe one of the most pleasant methods for boosting creativity.

3. You’ll experience a productivity boost

Now, you’re probably thinking that I’ve gone too far. How can being on vacation with work elements improve your productivity? Surely, it must work the other way round.

But here’s why it really works, from my own experience:

  • If you set your mind to purposeful working, for example by working in sprints,[7] you are likely to accomplish more work while dedicating fewer hours to it.
  • As I mentioned before, your creative juices are flowing more actively and you come up with creative ideas easier.
  • You will be more productive when you come back to the office, because your mind and body will be recharged.

While on workation you will be removed from everyday distractions like meeting with local business partners, answering calls and organizing the office life, ‘distraction management’ is also crucial during a workation.

For example, if you’re working on a designated project, consider switching off distracting notifications or not checking your regular work emails.

4. You’ll get a new perspective on things

Every retreat and adventure brings new questions and new connections. If you are “stuck” with your colleagues in an awe-inspiring mountain range or a sunny beach resort, you are sure to have conversations and ideas very different from those in the office.

I’m sure you’ll discover some really surprising things about yourself and your colleagues – and maybe even find new common interests.

5. You’ll become more relaxed

No matter how hard-working and efficient you are, your brain needs to rest – just like your body needs to sleep. If you ignore this basic need, your health will backfire sooner or later.

Allowing yourself to have a slower pace of life – even if only for a week – opens up new ways of thinking. Immersing yourself in this different routine can be really soothing for the body and soul – especially in our hectic times.

Sometimes we try to get a problem out of our head by going to the gym or going out with our friends. However, a change of scenery and a trip farther away from home may be just what your brain and soul need to relax.

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6. Your work motivation will increase

Studies have found that demotivated employees are 31% less productive, 3x less creative and 87% more likely to quit than motivated employees.[8] So, motivation is that important, and especially intrinsic motivation.

Intrinsic motivation is based on taking pleasure in an activity, rather than working towards an external reward. Therefore, to motivate your team, you must think beyond bonuses and additional pay. In fact, only when someone is personally interested in the result, they can work at the highest potential.​

Some examples of intrinsic motivation:

Allowing flexible work hours, helping your employees grow and learn, having a pleasant workplace and – you guessed it!

Going on team-building events, like a workation.

Tips for a successful workation

Now that we’ve established why a workation is one of the best creativity-boosting and team building activities, let’s look at tips on how to make the most of it.

1. Choose a suitable place

First, pick a country or region that’s beautiful, but not too exciting to distract you from work. For example, our team of four content writers spent our vacation in a Tuscan winery[9] – a perfect place for peaceful work and also great for hiking and sightseeing after work. For example, a busy city or a party resort may be too distracting and leave a negative impact on your productivity.

Regarding accommodation, I recommend staying in one place during the whole trip, because moving will distract you and steal precious productive hours. Pick a place with good Wi-Fi, enough desks, couches or alternative workplaces (terrace, standing desk, etc.).

Make the most of your surroundings, too. Consider working from the nearby cafes or parks (and why not have a brainstorm session on the beach?).

2. Have a clear goal, project or plan

Ideally, your workation should have a purpose and a clear goal – for example, to complete a certain project. In our workation, we set aside our daily tasks and set out to write an online course about blogging.

Other examples – you can agree to make new designs for your brand-book or portfolio, brainstorm about the upcoming marketing campaigns or even come up with a new roadmap for your company. Whatever your project, make it your primary focus for the duration of the trip, and don’t deviate from it.

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3. Think about your schedule in advance

Before you pack your bags, think about how you’ll organize your work to achieve the best result. Then, if necessary, you can adjust your schedule on the fly, if you see it doesn’t work 100% as planned.

My colleagues and I initially had a plan to work three hours in the morning and three in the afternoon. But already on the first day of the workation we realized that morning hours are much more productive, while the afternoons are best dedicated to sightseeing and relaxing. So, we decided to work 4 hours in the morning and have one wrap-up hour in the evening.

Our strategy was to work in sprints – short, but intensive work sessions with a focus on one or two tasks. Generally, each day we had a different task and topic to write about, and the goal was to do as much as we can in order to be able to switch to another task the following day.

4. Plan leisure and fun time as well

Don’t forget the “ation” part of the word “workation”! Make sure you also let yourself and your colleagues relax and recharge your brain and energy levels.

If you are one of those people who tend to get too excited with work, make sure you plan leisure activities for the afternoon (hiking, swimming, sightseeing or simply sipping cocktails by the beach). My advice is to plan team building activities in nature that strengthen your team and provide you with common experiences and shared memories.

5. Track your time and productivity

Hopefully, you’ll feel recharged, energetic and newly motivated after the workation. However, how you feel is just one part of the equation. It’s also important to have objective data showing how your team was doing on these busy and leisurely days.

To follow our progress on daily goals and to measure our productivity, we all used a time-tracking app that was monitoring our productivity in the background. At the end of the workation, we could see that our productivity was close to the one at the office.

Furthermore, we counted that the four of us wrote more than 13 thousand words and edited 49 pages of text during 5 days of workationing.

Final thoughts

Team bonding exercises are often met with a groan – very few people actually want to spend time playing awkward games with coworkers.

Workations, on the other hand, can be fun and enriching for everyone, even if the thought seems unusual at first.

If you follow these tips and suggestions, your workation will serve as the best team building activity where people won’t be forced to bond. Instead, they will open up naturally and at their own pace.

Pack your bags for the best team building activity!

Featured photo credit: https://unsplash.com/photos/74tlEYKgrBE via unsplash.com

Reference

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Ieva Baranova

Ieva helps tech startups access big markets and is a passionate advocate of alternative work formats.

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Published on August 4, 2020

How Smart Goal Setting Helps You Make Lasting Changes

How Smart Goal Setting Helps You Make Lasting Changes

SMART goal setting is one of the most valuable methods used by high achievers today to actualize their life goals time after time. SMART goal setting is the inverse of random or carefree goal setting without strategy.

Perhaps, you’ve always wished to get back in shape, get an annuity, or take control of your finances, but you failed to act. When you approach your goals with a care-free and nonchalant attitude, you’re less likely to achieve them.

You should have a strategic goal setting method in place, and learning how to set smart goals is imperative in this case. The method is time-tested and purposeful, meaning it can help you achieve your goals now.

To achieve your goals consistently and join the pack of high achievers out there who have consistently achieved many of their goals, you must be prepared to do what these people have been doing, and be ready to do the right thing: SMART goal setting.

What Is the SMART Model for Setting Goals?

SMART goal setting is a goal-setting method that considers certain factors about a goal relative to the person setting it. These factors are simply the five different letters in the SMART acronym for goal setting.

It is relative to the person setting the goal because what is true for A may not be true for B; or what is possible for A or within A’s ability to achieve may not be possible for B or within B’s ability to achieve.

What does the goal setting acronym SMART stand for?

  • S—Specific
  • M—Measurable
  • A—Achievable
  • R—Realistic/Relevant
  • T—Time-bound

Is it possible that this acronym can make a long lasting impact in your life?

Is it possible that a mere goal setting metric like SMART can help you achieve so many of your unfulfilled goals?

Is it possible that if you practice SMART goal setting, you will be able to have faster results, understand your goals better, overcome the habit of procrastination, and achieve a lot?

The power to achieve your goals is in your hands.

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It is important to extend the inquiry by asking: How many times have you said you’ll do “X,” but failed to do so?

We all have goals, and we all have 24 hours each day at our disposal. While some people find it easy to achieve their goals without procrastinating, some find it difficult to do so.

For some people who have succeeded again and again in achieving their goals, they have simply found an easy way of doing this. Is there something they know that you don’t?

How Smart Goal Setting Makes a Lasting Impact

Smart goal setting examples can be found all around you. Through SMART goal setting, Stephen Cooley was able to grow his real estate business to the point of closing at $110 million in sales when the average price point of homes was between $100,000 – $200,000 in South Carolina[1].

Through SMART goal setting, Steve Jobs was able to improve the fortunes of Apple and prevent the company from going bankrupt, even when it had barely 90 days left before being declared so.

SMART goal setting can make a lasting impact in your life in several ways.

Make Your Goal Clearer

When you use the SMART criteria to set goals, it is easier for you to understand the various phases of your goal.

By using SMART goal setting, you’re able to ask yourself relevant questions pertaining to your goal.

Motivate You Into Acting on Your Goals

When you use SMART goal setting and break down the goal into smaller goals or milestones, the bigger goal no longer looks intimidating or impossible.

Jack Canfield, co-author of Chicken Soup for the Soul, wrote in his book How to Get from Where You Are to Where You Want to Be about how they applied the rule of five in marketing their book, Chicken Soup, and were able to make the book a best seller after some months[2]. The rule of five simply means doing five specific things every day that will move you closer to achieving your goal.

In order not to be overwhelmed, you would have to measure your performance using the right metrics. Here we are considering the Measurable and Achievable aspects of the SMART acronym. It is critical that you measure yourself in terms of lead measures.

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What are lead measures? They are the things you do that leads you closer to your goals. On the other hand, you would have to avoid “lag measures.”

While lag measures mean a successful outcome that you wished for and got, they can be emotionally draining and deceitful because, whenever they don’t happen, you can become discouraged.

Therefore, it is better to stick to lead measures.

Help You Save Time

You can achieve more when you use SMART model goal setting.

To be strategic, your goal would have to be specific, measurable, achievable, realistic, and time-bound. If you can’t identify any of these points in your goal, you probably will be wasting your time on a wild goose chase.

When your goals are written down, it’s easier for you to go into action mode.

Improve Your Self-Discipline

Self-improvement is an important thing for everyone to do periodically. When you set SMART goals, it makes you realize that you have to sit up and work on achieving them.

How to Set SMART Goals

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    To make your SMART goals work, use the following tips:

    Specific

    Every goal ought to be specific. It is important to guard against making vague goals because even when they have been achieved, you may not know. This is because you weren’t specific enough.

    For example, “I will start planning toward retirement” is vague. Rather than write that, you could say, “I will start planning toward retirement by starting an annuity plan.” This is more specific.

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    When you are specific on your goal, it’s easier for you to identify all its components and work accordingly toward achieving it.

    Measurable

    Your goals must be measurable. When they are measurable, it’s easier for you to follow through.

    A goal like this is not measurable: “I want to make millions of dollars.” You can make it more measurable by saying, “I want to make one million dollars selling one hundred thousand copies of my book at ten dollars each.”

    Also, using our SMART goal setting examples while explaining the Specific acronym, you can make the goal more measurable by saying, “I will start planning toward retirement by starting an annuity plan and saving $500 every month.”

    Achievable

    How realistic or actionable is your goal? Is it practical enough to fit into a given time frame? Is it something you are able to achieve in your capacity?

    You would only be setting yourself up for failure if you sets goals that are not reasonable.

    A goal like this is highly unrealistic and, therefore, not achievable: “I want to be the Governor of Texas in six months,” especially since the elections will be coming up in three years.

    Goals must be written down relative to the experiences of the one setting them. They must resonate with you. It is important that you have at least some of the resources needed to actualize this goal.

    It is also important that you consider your time frame. When the time frame to achieve a complex goal is too short, it is rare that such goal will be completed.

    Thus, using our previous example, if you write “I want to make one million dollars in ten days selling one hundred thousand copies of my book at ten dollars each,” you would only be setting up yourself for failure.

    This is especially true if you’re not a popular author or if you’ve never sold even up to one thousand copies of any of your previous books, whether e-copy or in print.

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    Realistic/Relevant

    Before you proceed to making the commitment toward that goal, you need think about how realistic and relevant it is.

    Being realistic means you should be willing to make all the commitments required for that goal to be achieved. If your goal is relevant, it fits into the life you’ve imagined for yourself.

    Time-Bound

    Every goal must have a commencement date and an end date written down. It is also important that you break down your goals into phases, chunks, bits, or milestones.

    The act of having deadlines set to your goals is ample motivation that drives you into action. Without a deadline, it is not possible for you to know if you’re making headway with your goals.

    “I will start planning toward retirement by starting an annuity plan and saving $500 every month for the next twenty five years” is a time-bound goal.

    Remember that some goals are short-term while some are long-term. It is important to always bear this in mind, because this will help you in making a clear and realistic strategy when SMART goal planning.

    Without SMART goal setting in view, much of our goals may likely end in our minds, on paper, or just midway into implementation. SMART goal setting reveals to us all the action points of our goals and helps us to have an awareness of every aspect of our goals.

    The Bottom Line

    What matters at the end of the day is what you do with the contents of this article because the power to achieve your goals is in your hands.

    It is not enough to have a goal. It is not enough to put it down in writing. It is important to have a strategy in mind while putting it down. This strategy is a guideline or set of rules that point you in the right direction. It is SMART goal setting in the given circumstance.

    After writing down your goals, you will have to be ready to take action. There should be a clear action point. Write down what you need to do on daily, weekly, or monthly basis.

    When your goals are realistic, they make them worth the chase. One of the things to bear in mind is that, in order not to be overwhelmed by the daunting nature of your goals, remember to always break them into milestones, chunks, or bits. In fact, take one day at a time.

    Do not bother yourself with the one-year, three-year, five-year or ten-year plan as this may likely overwhelm you with fear and doubt. Let your focus be on each day. What will I be doing today? Consider this and go for it.

    More on the SMART Model for Setting Goals

    Featured photo credit: Kelly Sikkema via unsplash.com

    Reference

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