Advertising
Advertising

The Ugly Reality of Online Job Applications: How to Stand out from Others

The Ugly Reality of Online Job Applications: How to Stand out from Others

As I sit here at my Macbook Air contemplating the approach I want to take on this impossible-sounding article, I hear one of my favorite Miranda Lambert songs in the back of my head…

“Hey whatever happened to,

Waitin’ your turn

Doing it all by hand,

‘Cause when everything is handed to you

It’s all only worth as much as the time you put in

It all just seems so good the way we had it

Back before everything became, automatic…”

Don’t get me wrong – I love the internet. I love my email and my instant messenger. I love having all this information and access right at my fingertips. And it’s so damn fast, too.

That’s the problem.

Back in the day, I remember sending resume after resume, cover letter after cover letter, to addresses of employers with position listings that I found in the newspaper or Chronicle of Higher Education. And don’t forget about those Placement Conferences.

Every job application went into its own 8 1/2 x 11 manilla envelope and was taken to the post office, weighed, stamped, and mailed. There was no internet, there was no Monster.com, there was no Indeed.

Having navigated the process of updating every resume, every cover letter, and gathering all of my individually addressed letters of recommendation seemed like a lot of work at the time…but that was okay with me because I completely understood the process and what was expected of me.

Am I a terrible person because I’d like for it to still be that way?

Online job applications can speed things up, make things much easier for the employer to view, sort, and store. If you are on a search committee, you can screen those applications from the comfort of your desk or office and not have to spend the entire day in the Human Resources Office reading and scoring 300 paper applications.

Advertising

(I’ve done this before. It’s quite painful.)

But the list of cons is equally as long – online controls can be too limiting, online only applications can inadvertently exclude possible qualified candidates, and it’s quite an investment to get started.

And that’s just from the employer’s side of things.

As a potential employee and candidate, it can be horribly frustrating trying to navigate the online job environment in order to stand out above other candidates. And while it may have seemed a like a great deal of work printing all those paper resumes and taking them to the post office, candidates have to do a great deal more preparation work for an online job application to stand out.

Getting Started

When you’ve identified a position of interest to you and discover the online application, make sure you get very familiar with what is expected in the job application.

From the employer side, I have reviewed many online applications that aren’t complete simply because the candidate didn’t realize what was required for the application.

In our desire to finish the application, we may neglect required items or just gloss them over.

The Balance Careers website shared a great list of items you will need to have in hand and ready to go before you begin filling out that application form. It’s not just your resume and cover letter:

Personal Information Required for an Employment Application

Name

Address, city, state, zip code

Phone number

Email Address

Social security number

Are you eligible to work in the United States?

If you are under age eighteen, do you have an employment certificate?

Advertising

Have you been convicted of a felony within the last five years? (information about convictions varies based on state law)

Education and Experience Needed for a Job Application

School(s) attended, degrees, graduation date

Certifications

Skills and qualifications

Grade Point Average (G.P.A.), if this was above 3.50

Extracurricular activities where you held a leadership role

Honor societies

Employment History Required

Employer

Address, phone, email

Supervisor

Job title and responsibilities

Salary

Starting and ending dates of employment (month, day, and year)

Reason for leaving

Permission to contact the previous employer

Advertising

References

Name

Job title

Company

Address, phone, email

If you can’t remember the address, city, and zip code of your employer three jobs ago, you’d better look it up before you start your online application. Get all these details together and set them aside. Or better yet, save it as a Google Doc so you have it accessible all the time (you can be old school, too, and just write it down).

Strengthen Your Profile

When was the last time you updated your LinkedIn profile? In the online job environment, LinkedIn can give your candidacy a big boost if you are able to connect things there that might get left out in your application (or not required).

Keppie Careers shares strong advice on how LinkedIn can boost your online footprint:[1]

“Statistics show that over 90% of recruiters are using it to source hires. LinkedIn users post jobs, and when you view the descriptions, you can see who posted it and how you are connected to that person or organization via LinkedIn.

You can also see how many people have applied for the job via LinkedIn. These tools make it useful as a job search/applying for jobs tool.

Many companies will allow you to apply for jobs using a one-click option where you use you LinkedIn profile instead of filling out an application.”

Do Your Research

As you would ANYWAY for your job application, visit the employer’s website and check things out. According to Forbes:[2]

“First, recruiters want to see that you have a special interest in their company. They’re more likely to pursue a candidate who has a history with the company or industry and a story about why they’re applying now. Take the time to learn its mission and values. Then, incorporate those into your job history and cover letter. This will help you stand out among other applicants who applied without doing their homework.”

Workbloom suggests going the extra mile and contacting hiring managers directly.[3] Once again, LinkedIn to the rescue:

“When you complete an online application, use LinkedIn to research who the department head, hiring manager, HR manager, or supervisor is for your desired position.

Then, find out their e-mail and send them a short introduction letting them know you have applied for a specific job and that you are very interested in joining their team.”

Get to Know ATS

ATS stands for Applicant Tracking System. Applicant tracking systems are used by corporations to assist with recruitment and hiring processes. Each system offers a different combination and scope of features, but ATS are primarily used to help hiring companies collect, organize, and filter applicants.

While these are a dream for corporations and organizations, they can be a nightmare for candidates. According to Job Scan:[4]

Corporate recruiters can have their ATS automatically extract information from an applicant’s resume to build a digital applicant profile that can be searched, filtered, and/or ranked. The goal is to quickly cull out anyone who is under-qualified, make the applicant pool smaller, and quickly identify the top candidates.

Unfortunately for job seekers, most ATS lack sophistication and are not able to search and filter candidates reliably. Some highly qualified candidates fall through the cracks and are wrongfully eliminated from the applicant pool because their resume has formatting issues or lacks the correct search keywords.

This is a necessary tradeoff for many hiring professionals with limited time and resources. In order to get noticed, job seekers must optimize their resume for ATS.

Trying to “beat” the ATS’ out there could be as futile as figuring out the Instagram or Facebook algorithms that are ever changing. But The Muse offers these simple four tips on how to get past the “ATS Troll” to get your resume seen:[5]

  1. Keep Formatting Simple
  2. Nail the Correct Keywords
  3. Ditch the Career Objective Section
  4. Use Spell Check

Further, The Muse says,

“At the end of the day, once your resume passes the unfailing eye of the ATS, it will then be scrutinized by a human eye. The good news is that all of the advice for optimizing your resume for ATS is simply good resume practice.”

It seems that much of the online environment is dictated by keywords, algorithms, search engine optimization, and virtual engagement; it’s no wonder we are all so tired by the time we get to the job interview.

Nonetheless, in addition to all the access and information provided by the lovely World Wide Web, it definitely changed the way we pursue our dream jobs (or any job, for that matter).

The good news is that all this extra work gets you more prepared for the interview, when you land it. Consider it Basic Training for your Job Search.

And an extra special thank you to Miranda Lambert whose “Automatic” gave me inspiration to launch this article.

Featured photo credit: rawpixel via unsplash.com

Reference

More by this author

Kris McPeak

Educator, Author, Career Change and Work/Life Balance Guru

7 Impressive Questions to Ask During an Interview Why Job Satisfaction Is Important If You Want to Succeed The Best Interview Questions to Hire Only the Elites Should I Quit My Job If It Makes Me Unhappy but Pays Well? 9 Practical Ways to Achieve Work Life Balance in a Busy World

Trending in Smartcut

1 How to Set Goals Smartly to Accomplish More in Life 2 7 Techniques to Stay Focused and Avoid Distractions 3 How to Set Short Term Goals for a Successful Life 4 10 Best Calendar Apps to Stay on Track in 2020 5 What Is a Habit? Understand It to Control It 100%

Read Next

Advertising
Advertising
Advertising

Last Updated on December 9, 2019

How to Set Goals Smartly to Accomplish More in Life

How to Set Goals Smartly to Accomplish More in Life

We all know setting goals is the best way to give your life focus and direction. But did you know that by setting goals, it can also help you to get a lot more of your important work done?

Having clear and effective goals that are built around your values focuses your mind on what is important. It helps you filter out the unnecessary and gives you an ‘outcome mindset’ rather than a ‘task mindset’.

An outcome mindset is one where you are focused on the objective—the outcome— of what you are intending to achieve. A task mindset focuses on the tasks you have to do each day and this leads to completing unnecessary tasks (or spending too much time on the unimportant) and procrastination.

To help you with transforming yourself from being focused on the tasks and to be focused on the outcome, here are 17 ways having clear goals will not only increase your productivity but also supercharge your ability to get the important things done:

1. Make it a goal to have no more than 10 tasks on your to-do list each day.

One of the surprising benefits of having a small number of goals for the day is how frequently you find yourself accomplishing more.

When you have a random number of tasks to complete each day, the likelihood is you will not get them all done.

When you set yourself a small number of tasks to complete—your “must completes” for the day—and you restrict these to a set number, you are much more likely to get them done.

2. Decide what your monthly and weekly goals are.

What do you want to accomplish this month? What do you want to accomplish this week? These questions focus you in on the things that are important to you.

Most people are waiting for life to happen to them, after all, it is far easier to react to events around you than to create events around you.

When you create the events in your life by having weekly and monthly goals that reflect your objectives for the year, you are going to get far more of your important work done.

3. Work on what’s important to you and focus on your priorities

Building your daily life around your goals is going to keep you on the path you want to follow.

Advertising

Without any goals directing you towards where you want to go, you will find yourself drifting off your desired path and aimlessly wandering through life, wondering how you got to where you are. More often than not, where you end up will not be where you want to be.

4. Eliminate the unimportant tasks that come up each day

Every day throws up a lot of unexpected issues. These issues often come from our bosses, clients/customers and friends and family. It does not matter how well planned your day is, these things are going to happen.

When you have a set number of goals to achieve each day, these issues will not hijack your day and destroy it. You will find you can handle the unexpected while continuing to get on with your important work for the day.

5. Always stay focused

When you set goals, it means you have made a decision about what it is you want to achieve and what is important to you. This allows you to become a much more focused person because you are mindful of what you want.

Focus, in today’s world, is a skill in short supply. By developing your focus, you are going to put yourself way ahead of everyone else.

6. Begin the day with a goal

One of the best ways to accomplish more of your important tasks each day is to begin the day with a clear goal.

It could be to complete a specific project or to simply get outside and walk for thirty minutes in nature.

When you start the day with a specific goal to do something, you are much more likely to get it done.

7. Start small

If you have never had an outcome-orientated mindset, then begin will small steps.

A simple goal to have each day, and a very healthy one, is to go for a thirty-minute walk.

Another simple goal to set for the day is to choose one piece of work that you will complete that day, then focus all your attention on getting that work completed before you finish for the day.

Advertising

These pieces of completed work add up over time, and you’ll find that you are getting far more done than you ever did before.

8. Ask yourself: What one thing you could do today that would have the biggest positive impact on your day?

This is a great way to accomplish even the hardest of goals.

Asking yourself this question really helps you discover what projects and work are important. This question is not focused on completing the goal. This question is all about making progress on the goal.

Once you have completed that task, you will find the next step happens naturally. Before you know it, you have made a huge impact on your goal.

9. Consistently take small steps which lead to great distances

One of the biggest reasons why most people never achieve their goals is their goals seem impossible because of the time and effort required to achieve them.

The best way to make even the most difficult goals achievable is to break them down into small manageable steps. Even the smallest step moves you forward towards achieving the goal.

Just two or three little steps completed every day will, over time, take you towards where you want to be.

Want to write a book? Writing 500 words per day will give you a 60,000-word manuscript in around ten months.

10. Plan what you are going to achieve the day before with the 2+8 Prioritization System

This one always works. Before you finish your day’s work, take ten minutes or so and decide what two things you will achieve the next day. This is what I call my “two objectives”.

Once you have decided on your objectives, write down eight other tasks you want to complete the next day. These tasks I call my “focus tasks”.

You then make sure that whatever gets thrown at you the next day, you will complete these ten tasks.

Advertising

Over a period of one month, you will have achieved around 300 meaningful tasks all related to your goals and important work.[1]

11. Know what your majors and minors are

This one is the secret of all highly successful people. They know what work has the most impact on their life and business and what work does not.

For example, checking emails, while necessary, is not a major task. It does not move you forward in any meaningful way. Talking to your most important customer and reinforcing your strong relationship with them, that’s a major.

One of the best examples I’ve heard comes from Brian Tracy. In his example, Brian says a salesperson doing work in the office is doing minor work. A salesperson talking with a customer is doing major work.

Focus all your time and energies on your major work and reduce the time you spend on your minor work.

12. Add positive pressure to get more done

When you have goals, you feel obligated to do something about them. When you do not have a goal, you are much more likely to procrastinate and spend unproductive time thinking about what to do next.

Goals give you clarity, goals give you purpose and when you have both clarity and purpose, you find you no longer procrastinate and you utilize your time much more effectively.

13. Have specific, clear goals to incentivise you to move forward.

How you write the action steps related to your goals is important. If you have a goal that says “make an online course,” you will not achieve very much.

Writing your action steps out such as “make progress on the online course outline” or “make five slides for online course” is specific and is going to lead to action and achievement.

14. Make progress that drives more progress

When you see you are making progress on your goals every day, you will find you begin getting much more done.

Momentum is created once you start and when momentum begins you find positive habits develop. Put momentum and motive together and you have the ingredients for massive progress towards your goals and your work.

Advertising

15. Take up accountability

Something amazing happens to our brains when we set ourselves goals. Having goals we are very clear about and determined to achieve gives our brains the necessary incentive to focus on getting the goal achieved.

We have accountability to ourselves. That accountability gives us all the incentive we need to get the work done every day.

16. Use the power of Parkinson’s Law

Parkinson’s Law states “work expands so as to fill the time available for its completion”.

When you have set goals to achieve each day and you begin the day with a review of what you want to get completed, Parkinson’s Law will take over.

This means no matter what else gets thrown at you throughout the day, if you have set yourself a time, you will finish your work for the day, you will find you will finish what you have planned for the day at that time. This one works brilliantly.

17. Become a highly focused, goal achieving individual

Having goals you are focused on each day develops a ‘can do’ mindset. When you have a strong ‘can do’ mindset and the discipline to focus on what you want to get accomplished each day, you find work you previously thought would take weeks and months to complete soon start being completed within hours or days.

A great mindset and a strong work ethic, coupled with daily goals will make some very positive changes in your life.

These 17 tips are just the start. When you begin focusing your daily activities on your goals instead of on your tasks, you will see an incredible transformation take place in your life.

Your energy increases, you feel happier more often and you start to feel you are making progress on the things that are important to you which just leads to accomplishing more and more.

More About Setting & Achieving Goals

Featured photo credit: Unsplash via unsplash.com

Reference

Read Next