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Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

The life of a modern man is very busy; it is subject to the tough schedule with many things to do, meetings and events to attend.

At one time, about 50 years ago, a simple paper diary became literally a revolution in the work organization and affairs planning. Nowadays, in the modern world of information and gadgets, the paper diary became an anachronism – digital solutions have come into play. It is much more convenient to use programs for planning and productivity tracking.

These are usually different digital calendars, programs task scheduling analysis, to-do lists, etc. All these digital tools assist a lot in organizing business routine and reach a high-level productivity. So what is the practical benefit of productivity tracker apps and how can they change your life? Let us get all this straightened out.

1. Track Where You Spend Time Mostly

Whatever program you decide to use, it allows you to set/ track tasks for yourself and your colleagues, assign responsible ones, co-executors, or simply specify observers.

Performance tracking applications can provide a report on where you or your team are spending time. Despite the fact that there is nothing wrong with viewing such reports, for someone it seems very difficult and will take a few hours to dive into the thematic sections analysis.

If you are working with any tracking activity, then using any application, you, at least, realize how much time you spend on it.

2. Plan Your Work

Using performance tracking software raises an understanding of how much time is spent in general for performing various tasks. Thus, you can manage your workload easily.

Knowing how much time is needed for completing a particular type of tasks, you can optimize the work to be done during the day and make sure your “to-do” list is well managed. Therefore, it easies your work planning and task management. As a result, you feel less tired at the end of the day and do your work more effectively.

3. Boost Your Productivity

Think about how you use your time, time tracking applications can boost your productivity.

When using the application, you derive a regularity of being more efficient than a day before. There is no necessity of you always succeeding in everything, but knowing that there is some application that monitors what you do makes you optimize your work.

So every time, you go to Facebook, you log out and think how it would affect your productivity.

4. Calculate Your Wage

If you have an hourly rate, time tracking software makes billing much easier. Instead of approximately estimating how long it will take to complete a task, using the application you will know exactly how many hours it will take to complete each part of the project.

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This means that you can quickly bill customers for the tasks they you to work on, which is why many time tracking applications include a way to create accounts.

5. Reduce the Risk of Invoice Dispute

The time tracking software also provides you with a measure of protection against anyone who disputes the invoice that you have issued. If the client disputes what you have done, you have a way to show the exact time spent on their project.

Although this is not a magic shield, but in case of a dispute, it will cover your sit-upon.

6. Manage to Achieve More Goals

With the proper understanding of you performance rates and time frames necessary for managing particular tasks, it is easier to set goals and reach them.

What is more, performance tracking software will help you find out the peak time of your performance rate; thus, you can schedule the most important meetings and work on the most complex tasks during that time. Plan your day effectively!

7. Become Successful in All Spheres of Activity

Proper planning of your day and workload will free some time for both your personal and professional development. Thus, time that you have previously spent on working on regular tasks can be now used with the great benefit to you.

Performance tracking software will help you become successful in all the spheres of your activity. You may have been formerly busy and have no time for development and learning new things.

Performance tracking software will help you find a balance and achieve goals that were impossible to reach before.

8. Have More Time for Yourself

It is impossible to be efficient without a proper rest and switching your mind from the work to relax mode. Each person should have some time for self-improvement, recreation, hobbies, and staying with his beloved ones.

Unfortunately, for a modern man, it is today difficult to free up his tough schedule and find a window of time to dedicate it to recreation, hobbies, or staying for his close people.

This is where performance tracking software can help a lot. This digital instrument will assist you in elaborating the most effective and easy-to-manage schedule.

Perform tasks faster than those who do not know what time management is and do not use it. After a short period of using performance tracking software, you will be able to cope with many different things without feeling stressed and tired.

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9. Forget about Constant Fatigue

You’ll become less prone to stress and will not experience emotional fatigue when you’ve planned for a working day.

Even if you had less tasks in your to-do list but spent half of the day on Facebook, you will feel tired in the evening.

It is way more efficient to plan your day based on results of your performance rates being tracked. Therefore, you will never overload yourself with tasks and will not spend hours in social networks.

Instead, you will know when it is necessary to take a break and how much time to dedicate to it so that you are not in delay.

10. Have a Clear Plan of Action

When using performance tracking software, you always know how to act when working on complex and challenging tasks. The idea is that you divide a big task into smaller sub-tasks and handle a complex assignment step-by-step. Thus, you always have a clear plan of action and follow it closely.

You know when to take a coffee break and when it is better to work efficiently without being disturbed and abstracting from the task. Performance tracking software will help you elaborate the most effective plan of action when dealing the most complicated tasks.

11. Control Your Life

Everyone of us would like to control our life and take the maximum out of it. Unfortunately, it is not always possible. We are all busy, and if not busy, we feel tired after a hard working day.

To avoid the feeling of being а fagged-out person and to free up your calendar, using a performance tracking and task planning software will be of great service to you.

Once you start tracking your time and paying close attention to your daily activities, you can control your life as you wish.

Forget about staying at work till late hours. Spend this time with your family or friends instead. It is not about doing your work worse or taking less tasks; it is more about increasing your performance and spending no time on useless and “for-fun” stuff.

Productivity Apps to Strat Tracking Your Performance

Do you have a plan for the day? And how many points from it do you usually perform? Do you manage to cope with all the tasks you set, eat, and rest normally? Do you have time for your family and friends?

For proper self-organization and high performance, it is not necessary to keep all thoughts and plans in your head or notebook. Instead, you can rely on applications aimed at tracking your performance and boosting it.

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Finding a good task planner and performance tracker is perhaps the first thing a modern man needs to do when he buys a smartphone, pc, or tablet. And this is one of the most useful features of mobile devices, especially for those who are not used to planning their tasks and projects in a paper diary.

There are a lot of different task managers in the AppStore. Some of them are good, while others have poor functionality and cost a lot. That’s why we have decided to help you with the search and have picked five convenient planners that will help you set global goals, plan your life, and compile wish lists.

Toggl: Work Hours Time Tracker

    Time management is the global problem of the 21st century: everyone talks about it, everyone wants to get it. However, very few people understand and effectively organize their working day.

    Time tracker Toggl makes registration in client projects easier, so you can keep track of how much time was spent on client projects, and how many hours have been dedicated to coping with company projects.

    And knowing the costs of your time, you can plan further work and your workload.

    Download Toggl

    Remember The Milk

      Now you will never forget to buy milk. Remember The Milk is a handy to-do list for busy people; the application will send a reminder to you even on Twitter. You can plan everything from shopping lists to important meetings.

      A user-friendly interface, not obtrusive, but insistent, notifications help you plan your time effectively.

      Download Remember the Milk

      Evernote

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        A modern workspace that can sync with all your gadgets and work in an offline mode. You can write notes, compile lists, organize materials, add articles to the reading from the Internet, collect data for work, and discuss tasks with other users.

        Download Evernote

        Basecamp 3

          The application will allow you to simultaneously manage several projects, current tasks and elaborate business plans. By the way, the utility can be used by the whole team thus increasing its performance exponentially.

          What is more, in this application, you can work with documents and give access to them to other employees.

          Download Basecamp

          The bottom line

          Time is a limited resource that is constantly consumed. Unfortunately, you cannot stop using it, and you are not able to restore its reserves. Nevertheless, you need to do your best to ensure all the planned tasks are done qualitatively and in time. From planning meetings to fulfilling assignments – time is behind every aspect of doing business, and you can not afford to dispose of it badly.

          Ineffective time management can manifest itself in different ways. Procrastination, distraction due to personal affairs or complicated projects, there are many things that take a lot of our time every day. This is because the wasted time that you break your life-work balance, feel more stress, and are faced with tough deadlines.

          Fortunately, today’s modern technologies can offer us a lot of opportunities for more productive time management. Free up your schedule, find time for your personal life, and focus on doing important work. Start using performance tracking applications today already!

          Featured photo credit: Andrew Neel via unsplash.com

          More by this author

          John Obstander

          John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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          Last Updated on December 10, 2019

          How to Stay Motivated and Reach Your Big Goals in Life

          How to Stay Motivated and Reach Your Big Goals in Life

          It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

          So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

          1. Find Your Good Reasons

          Anything you do, no matter how simple, has a number of good reasons behind it.

          You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

          If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

          Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

          Some ideas for what a good reason can be:

          • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
          • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
          • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
          • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

          2. Make It Fun

          When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

          Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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          Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

          They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

          Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

          A simple approach is to start working on any task by asking yourself a few questions:

          • How can I enjoy this task?
          • What can I do to make this task fun for myself and possibly for others?
          • How can I make this work the best part of my day?

          As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

          Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

          However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

          3. Change Your Approach And Don’t Give Up

          When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

          You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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          That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

          If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

          Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

          My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

          4. Recognize Your Progress

          Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

          We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

          Here’s how tracking and recognizing your progress is different:

          Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

          For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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          You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

          Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

          For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

          5. Reward Yourself

          This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

          Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

          Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

          For some tasks, just taking a break and relaxing for a few minutes will do.

          For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

          For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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          Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

          The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

          Mix and Match

          Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

          Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

          Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

          Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

          More to Boost Your Motivation

          Featured photo credit: Lucas Lenzi via unsplash.com

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