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Published on September 28, 2018

Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

The life of a modern man is very busy; it is subject to the tough schedule with many things to do, meetings and events to attend.

At one time, about 50 years ago, a simple paper diary became literally a revolution in the work organization and affairs planning. Nowadays, in the modern world of information and gadgets, the paper diary became an anachronism – digital solutions have come into play. It is much more convenient to use programs for planning and productivity tracking.

These are usually different digital calendars, programs task scheduling analysis, to-do lists, etc. All these digital tools assist a lot in organizing business routine and reach a high-level productivity. So what is the practical benefit of productivity tracker apps and how can they change your life? Let us get all this straightened out.

1. Track Where You Spend Time Mostly

Whatever program you decide to use, it allows you to set/ track tasks for yourself and your colleagues, assign responsible ones, co-executors, or simply specify observers.

Performance tracking applications can provide a report on where you or your team are spending time. Despite the fact that there is nothing wrong with viewing such reports, for someone it seems very difficult and will take a few hours to dive into the thematic sections analysis.

If you are working with any tracking activity, then using any application, you, at least, realize how much time you spend on it.

2. Plan Your Work

Using performance tracking software raises an understanding of how much time is spent in general for performing various tasks. Thus, you can manage your workload easily.

Knowing how much time is needed for completing a particular type of tasks, you can optimize the work to be done during the day and make sure your “to-do” list is well managed. Therefore, it easies your work planning and task management. As a result, you feel less tired at the end of the day and do your work more effectively.

3. Boost Your Productivity

Think about how you use your time, time tracking applications can boost your productivity.

When using the application, you derive a regularity of being more efficient than a day before. There is no necessity of you always succeeding in everything, but knowing that there is some application that monitors what you do makes you optimize your work.

So every time, you go to Facebook, you log out and think how it would affect your productivity.

4. Calculate Your Wage

If you have an hourly rate, time tracking software makes billing much easier. Instead of approximately estimating how long it will take to complete a task, using the application you will know exactly how many hours it will take to complete each part of the project.

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This means that you can quickly bill customers for the tasks they you to work on, which is why many time tracking applications include a way to create accounts.

5. Reduce the Risk of Invoice Dispute

The time tracking software also provides you with a measure of protection against anyone who disputes the invoice that you have issued. If the client disputes what you have done, you have a way to show the exact time spent on their project.

Although this is not a magic shield, but in case of a dispute, it will cover your sit-upon.

6. Manage to Achieve More Goals

With the proper understanding of you performance rates and time frames necessary for managing particular tasks, it is easier to set goals and reach them.

What is more, performance tracking software will help you find out the peak time of your performance rate; thus, you can schedule the most important meetings and work on the most complex tasks during that time. Plan your day effectively!

7. Become Successful in All Spheres of Activity

Proper planning of your day and workload will free some time for both your personal and professional development. Thus, time that you have previously spent on working on regular tasks can be now used with the great benefit to you.

Performance tracking software will help you become successful in all the spheres of your activity. You may have been formerly busy and have no time for development and learning new things.

Performance tracking software will help you find a balance and achieve goals that were impossible to reach before.

8. Have More Time for Yourself

It is impossible to be efficient without a proper rest and switching your mind from the work to relax mode. Each person should have some time for self-improvement, recreation, hobbies, and staying with his beloved ones.

Unfortunately, for a modern man, it is today difficult to free up his tough schedule and find a window of time to dedicate it to recreation, hobbies, or staying for his close people.

This is where performance tracking software can help a lot. This digital instrument will assist you in elaborating the most effective and easy-to-manage schedule.

Perform tasks faster than those who do not know what time management is and do not use it. After a short period of using performance tracking software, you will be able to cope with many different things without feeling stressed and tired.

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9. Forget about Constant Fatigue

You’ll become less prone to stress and will not experience emotional fatigue when you’ve planned for a working day.

Even if you had less tasks in your to-do list but spent half of the day on Facebook, you will feel tired in the evening.

It is way more efficient to plan your day based on results of your performance rates being tracked. Therefore, you will never overload yourself with tasks and will not spend hours in social networks.

Instead, you will know when it is necessary to take a break and how much time to dedicate to it so that you are not in delay.

10. Have a Clear Plan of Action

When using performance tracking software, you always know how to act when working on complex and challenging tasks. The idea is that you divide a big task into smaller sub-tasks and handle a complex assignment step-by-step. Thus, you always have a clear plan of action and follow it closely.

You know when to take a coffee break and when it is better to work efficiently without being disturbed and abstracting from the task. Performance tracking software will help you elaborate the most effective plan of action when dealing the most complicated tasks.

11. Control Your Life

Everyone of us would like to control our life and take the maximum out of it. Unfortunately, it is not always possible. We are all busy, and if not busy, we feel tired after a hard working day.

To avoid the feeling of being а fagged-out person and to free up your calendar, using a performance tracking and task planning software will be of great service to you.

Once you start tracking your time and paying close attention to your daily activities, you can control your life as you wish.

Forget about staying at work till late hours. Spend this time with your family or friends instead. It is not about doing your work worse or taking less tasks; it is more about increasing your performance and spending no time on useless and “for-fun” stuff.

Productivity Apps to Strat Tracking Your Performance

Do you have a plan for the day? And how many points from it do you usually perform? Do you manage to cope with all the tasks you set, eat, and rest normally? Do you have time for your family and friends?

For proper self-organization and high performance, it is not necessary to keep all thoughts and plans in your head or notebook. Instead, you can rely on applications aimed at tracking your performance and boosting it.

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Finding a good task planner and performance tracker is perhaps the first thing a modern man needs to do when he buys a smartphone, pc, or tablet. And this is one of the most useful features of mobile devices, especially for those who are not used to planning their tasks and projects in a paper diary.

There are a lot of different task managers in the AppStore. Some of them are good, while others have poor functionality and cost a lot. That’s why we have decided to help you with the search and have picked five convenient planners that will help you set global goals, plan your life, and compile wish lists.

Toggl: Work Hours Time Tracker

    Time management is the global problem of the 21st century: everyone talks about it, everyone wants to get it. However, very few people understand and effectively organize their working day.

    Time tracker Toggl makes registration in client projects easier, so you can keep track of how much time was spent on client projects, and how many hours have been dedicated to coping with company projects.

    And knowing the costs of your time, you can plan further work and your workload.

    Download Toggl

    Remember The Milk

      Now you will never forget to buy milk. Remember The Milk is a handy to-do list for busy people; the application will send a reminder to you even on Twitter. You can plan everything from shopping lists to important meetings.

      A user-friendly interface, not obtrusive, but insistent, notifications help you plan your time effectively.

      Download Remember the Milk

      Evernote

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        A modern workspace that can sync with all your gadgets and work in an offline mode. You can write notes, compile lists, organize materials, add articles to the reading from the Internet, collect data for work, and discuss tasks with other users.

        Download Evernote

        Basecamp 3

          The application will allow you to simultaneously manage several projects, current tasks and elaborate business plans. By the way, the utility can be used by the whole team thus increasing its performance exponentially.

          What is more, in this application, you can work with documents and give access to them to other employees.

          Download Basecamp

          The bottom line

          Time is a limited resource that is constantly consumed. Unfortunately, you cannot stop using it, and you are not able to restore its reserves. Nevertheless, you need to do your best to ensure all the planned tasks are done qualitatively and in time. From planning meetings to fulfilling assignments – time is behind every aspect of doing business, and you can not afford to dispose of it badly.

          Ineffective time management can manifest itself in different ways. Procrastination, distraction due to personal affairs or complicated projects, there are many things that take a lot of our time every day. This is because the wasted time that you break your life-work balance, feel more stress, and are faced with tough deadlines.

          Fortunately, today’s modern technologies can offer us a lot of opportunities for more productive time management. Free up your schedule, find time for your personal life, and focus on doing important work. Start using performance tracking applications today already!

          Featured photo credit: Andrew Neel via unsplash.com

          More by this author

          John Obstander

          John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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          Last Updated on August 20, 2019

          26 Useful Things to Learn Now That Will Change Your Life

          26 Useful Things to Learn Now That Will Change Your Life

          If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

          Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

          1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

          When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

          2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

          In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

          3. Once you make a sales pitch, don’t say anything else.

          This works in sales, but it can also be applied in other ways.

          My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

          It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

          4. If you ask someone a question and they only partially answer, just wait.

          If you stay silent and keep eye contact, they will usually continue to talk.

          5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

          When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

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          6. People will always remember how you made them feel, not what you said.

          Also, most people like talking about themselves; so ask lots of questions about them.

          7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

          If you’re able to teach something well, you will be sure that you’ve understood it very well.

          8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

          It doesn’t always happen the first time, but it will definitely happen the next time.

          9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

          When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

          10. Pay attention to people’s feet.

          If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

          Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

          11. Confidence is more important than knowledge.

          Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

          12. If you pretend to be something for long enough, you will eventually become it.

          Fake it till you make it. Period.

          13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

          When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

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          And as suggested by Brian Stutzman:

          If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

          Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

          After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

          14. Build a network.

          Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

          Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

          15. If you are angry at the person in front of you driving like a grandmother…

          Pretend it is your grandmother, it will significantly reduce your road rage.

          main-qimg-17c6060ba5491ad5af817faf5046a13b

            16. Stand up straight.

            No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

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            17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

            These are phrases that do not evoke confidence, and will literally do you no good.

            18. When feeling anxious, clean up your home or work space.

            You will feel happier and more accomplished than before.

            main-qimg-a0187fc57b3d874f251bd06c388991dd

              19. Always buy the first pitcher or round of drinks.

              You’d be surprised how long you could drink on the phrase “I bought the first one.”

              20. Going into an interview… be interested in your interviewers.

              If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

              21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

              For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

              Pro-tip: In some cases, this works on adults.

              main-qimg-0dc201c56efe2beb49b842205f253dfb

                22. Your action affects your attitude more than your attitude affects your action.

                As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

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                23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

                Notice who you look at and who look at you when you laugh with a group of people!

                24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

                If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

                Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

                25. The Benjamin Franklin Effect (suggested by Matt Miller)

                I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

                Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

                The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

                26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

                When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

                For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

                Featured photo credit: Nicole Wolf via unsplash.com

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