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Last Updated on July 27, 2020

11 Ways Using Productivity Tracker Apps Boost Your Efficiency

11 Ways Using Productivity Tracker Apps Boost Your Efficiency

The life of a modern man is very busy; it is subject to the tough schedule with many things to do, meetings and events to attend.

At one time, about 50 years ago, a simple paper diary became literally a revolution in the work organization and affairs planning. Nowadays, in the modern world of information and gadgets, the paper diary became an anachronism – digital solutions have come into play. It is much more convenient to use programs for planning and productivity tracking.

These are usually different digital calendars, programs task scheduling analysis, to-do lists, etc. All these digital tools assist a lot in organizing business routine and reach a high-level productivity. So what is the practical benefit of productivity tracker apps and how can they change your life? Let us get all this straightened out.

1. Track Where You Spend Time Mostly

Whatever program you decide to use, it allows you to set/ track tasks for yourself and your colleagues, assign responsible ones, co-executors, or simply specify observers.

Performance tracking applications can provide a report on where you or your team are spending time. Despite the fact that there is nothing wrong with viewing such reports, for someone it seems very difficult and will take a few hours to dive into the thematic sections analysis.

If you are working with any tracking activity, then using any application, you, at least, realize how much time you spend on it.

2. Plan Your Work

Using performance tracking software raises an understanding of how much time is spent in general for performing various tasks. Thus, you can manage your workload easily.

Knowing how much time is needed for completing a particular type of tasks, you can optimize the work to be done during the day and make sure your “to-do” list is well managed. Therefore, it easies your work planning and task management. As a result, you feel less tired at the end of the day and do your work more effectively.

3. Boost Your Productivity

Think about how you use your time, time tracking applications can boost your productivity.

When using the application, you derive a regularity of being more efficient than a day before. There is no necessity of you always succeeding in everything, but knowing that there is some application that monitors what you do makes you optimize your work.

So every time, you go to Facebook, you log out and think how it would affect your productivity.

4. Calculate Your Wage

If you have an hourly rate, time tracking software makes billing much easier. Instead of approximately estimating how long it will take to complete a task, using the application you will know exactly how many hours it will take to complete each part of the project.

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This means that you can quickly bill customers for the tasks they you to work on, which is why many time tracking applications include a way to create accounts.

5. Reduce the Risk of Invoice Dispute

The time tracking software also provides you with a measure of protection against anyone who disputes the invoice that you have issued. If the client disputes what you have done, you have a way to show the exact time spent on their project.

Although this is not a magic shield, but in case of a dispute, it will cover your sit-upon.

6. Manage to Achieve More Goals

With the proper understanding of you performance rates and time frames necessary for managing particular tasks, it is easier to set goals and reach them.

What is more, performance tracking software will help you find out the peak time of your performance rate; thus, you can schedule the most important meetings and work on the most complex tasks during that time. Plan your day effectively!

7. Become Successful in All Spheres of Activity

Proper planning of your day and workload will free some time for both your personal and professional development. Thus, time that you have previously spent on working on regular tasks can be now used with the great benefit to you.

Performance tracking software will help you become successful in all the spheres of your activity. You may have been formerly busy and have no time for development and learning new things.

Performance tracking software will help you find a balance and achieve goals that were impossible to reach before.

8. Have More Time for Yourself

It is impossible to be efficient without a proper rest and switching your mind from the work to relax mode. Each person should have some time for self-improvement, recreation, hobbies, and staying with his beloved ones.

Unfortunately, for a modern man, it is today difficult to free up his tough schedule and find a window of time to dedicate it to recreation, hobbies, or staying for his close people.

This is where performance tracking software can help a lot. This digital instrument will assist you in elaborating the most effective and easy-to-manage schedule.

Perform tasks faster than those who do not know what time management is and do not use it. After a short period of using performance tracking software, you will be able to cope with many different things without feeling stressed and tired.

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9. Forget about Constant Fatigue

You’ll become less prone to stress and will not experience emotional fatigue when you’ve planned for a working day.

Even if you had less tasks in your to-do list but spent half of the day on Facebook, you will feel tired in the evening.

It is way more efficient to plan your day based on results of your performance rates being tracked. Therefore, you will never overload yourself with tasks and will not spend hours in social networks.

Instead, you will know when it is necessary to take a break and how much time to dedicate to it so that you are not in delay.

10. Have a Clear Plan of Action

When using performance tracking software, you always know how to act when working on complex and challenging tasks. The idea is that you divide a big task into smaller sub-tasks and handle a complex assignment step-by-step. Thus, you always have a clear plan of action and follow it closely.

You know when to take a coffee break and when it is better to work efficiently without being disturbed and abstracting from the task. Performance tracking software will help you elaborate the most effective plan of action when dealing the most complicated tasks.

11. Control Your Life

Everyone of us would like to control our life and take the maximum out of it. Unfortunately, it is not always possible. We are all busy, and if not busy, we feel tired after a hard working day.

To avoid the feeling of being а fagged-out person and to free up your calendar, using a performance tracking and task planning software will be of great service to you.

Once you start tracking your time and paying close attention to your daily activities, you can control your life as you wish.

Forget about staying at work till late hours. Spend this time with your family or friends instead. It is not about doing your work worse or taking less tasks; it is more about increasing your performance and spending no time on useless and “for-fun” stuff.

4 Productivity Apps to Strat Tracking Your Performance

Do you have a plan for the day? And how many points from it do you usually perform? Do you manage to cope with all the tasks you set, eat, and rest normally? Do you have time for your family and friends?

For proper self-organization and high performance, it is not necessary to keep all thoughts and plans in your head or notebook. Instead, you can rely on applications aimed at tracking your performance and boosting it.

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Finding a good task planner and performance tracker is perhaps the first thing a modern man needs to do when he buys a smartphone, pc, or tablet. And this is one of the most useful features of mobile devices, especially for those who are not used to planning their tasks and projects in a paper diary.

There are a lot of different task managers in the AppStore. Some of them are good, while others have poor functionality and cost a lot. That’s why we have decided to help you with the search and have picked five convenient planners that will help you set global goals, plan your life, and compile wish lists.

1. Toggl: Work Hours Time Tracker

    Time management is the global problem of the 21st century: everyone talks about it, everyone wants to get it. However, very few people understand and effectively organize their working day.

    Time tracker Toggl makes registration in client projects easier, so you can keep track of how much time was spent on client projects, and how many hours have been dedicated to coping with company projects.

    And knowing the costs of your time, you can plan further work and your workload.

    Download Toggl

    2. Remember The Milk

      Now you will never forget to buy milk. Remember The Milk is a handy to-do list for busy people; the application will send a reminder to you even on Twitter. You can plan everything from shopping lists to important meetings.

      A user-friendly interface, not obtrusive, but insistent, notifications help you plan your time effectively.

      Download Remember the Milk

      3. Evernote

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        A modern workspace that can sync with all your gadgets and work in an offline mode. You can write notes, compile lists, organize materials, add articles to the reading from the Internet, collect data for work, and discuss tasks with other users.

        Download Evernote

        4. Basecamp 3

          The application will allow you to simultaneously manage several projects, current tasks and elaborate business plans. By the way, the utility can be used by the whole team thus increasing its performance exponentially.

          What is more, in this application, you can work with documents and give access to them to other employees.

          Download Basecamp

          The Bottom Line

          Time is a limited resource that is constantly consumed. Unfortunately, you cannot stop using it, and you are not able to restore its reserves. Nevertheless, you need to do your best to ensure all the planned tasks are done qualitatively and in time. From planning meetings to fulfilling assignments – time is behind every aspect of doing business, and you can not afford to dispose of it badly.

          Ineffective time management can manifest itself in different ways. Procrastination, distraction due to personal affairs or complicated projects, there are many things that take a lot of our time every day. This is because the wasted time that you break your life-work balance, feel more stress, and are faced with tough deadlines.

          Fortunately, today’s modern technologies can offer us a lot of opportunities for more productive time management. Free up your schedule, find time for your personal life, and focus on doing important work. Start using performance tracking applications today already!

          More Productivity Tips

          Featured photo credit: Andrew Neel via unsplash.com

          More by this author

          John Obstander

          John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

          10 Best Calendar Apps to Stay on Track in 2020 11 Ways Using Productivity Tracker Apps Boost Your Efficiency How to Be More Efficient at Work, at Home and in Life How Online Learning Enhances Your Professional Skills 25 Most Useful Excel Shortcuts That Very Few People Know

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          1 11 Reasons Why We Fail to Achieve Our Goals 2 How to Prevent Decision Fatigue From Clouding Your Judgement 3 How to Become Goal Oriented and Achieve More in Life 4 How To Start Small And Make Your Goals Happen 5 How to Use the Prioritization Matrix When Every Task is #1

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          Last Updated on November 12, 2020

          15 Reasons Why You Can’t Achieve Your Goals

          15 Reasons Why You Can’t Achieve Your Goals

          The truth about many of our failed goals is that we haven’t achieved them because we didn’t know how to set and accomplish goals effectively, rather than having not had enough willpower, determination, or fortitude. There are strings of mistakes standing in our way of accomplished goals. Fortunately for us, we don’t have to fall victim to these mistakes for 2015. There are many common mistakes we make with setting goals, but there are also surefire ways to fix them too.

          Goal Setting

          1. You make your goals too vague.

          Instead of having a vague goal of “going to the gym,” make your goals specific—something like, “run a mile around the indoor track each morning.”

          2. You have no way of knowing where you are with your goals.

          It’s hard to recognize where you are at reaching your goal if you have no way of measuring where you are with it. Instead, make your goal measurable with questions such as, “how much?” or “how many?” This way, you always know where you stand with your goals.

          3. You make your goals impossible to reach.

          If it’s impossible of reaching, you’re simply not going to reach for it. Sometimes, our past behavior can predict our future behavior, which means if you have no sign of changing a behavior within a week, don’t set a goal that wants to accomplish that. While you can do many things you set your mind to, it’ll be much easier if you realize your capabilities, and judge your goals from there.

          4. You only list your long-term goals.

          Long-term goals tend to fizzle out because we’re stuck on the larger view rather than what we need to accomplish in the here and now to get there. Instead, list out all the short-term goals involved with your long-term goal. For instance, if you want to seek a publisher for a book you’ve written, your short-term goals might involve your marketing your writing and writing for more magazines in order to accomplished your goal of publishing. By listing out the short-term goals involved with your long-term goal, you’ll focus more on doing what’s in front of you.

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          5. You write your goals as negative statements.

          It’s hard to reach a goal that’s worded as, “don’t fall into this stupid trap.” That’s not inspiring, and when you’re first starting out, you need inspiration to stay committed to your goal. Instead, make your goals positive statements, such as, “Be a friend who says yes more” rather than, “Stop being an idiot to your friends.”

          6. You leave your goals in your head.

          Don’t keep your goals stuck in your head. Write them down somewhere and keep them visible. It’s a way making your goals real and holding yourself accountable for achieving them.

          Achieving Goals

          7. You only focus on achieving one goal at a time, and you struggle each time.

          In order to keep achieving your goals, one right after the others, you need to build the healthy habits to do so. For instance, if you want to write a book, developing a habit of writing each morning. If you want to lose weight and eventually run a marathon, develop a habit of running each morning. Focus on buildign habits, and your other goals in the future will come easier.

          Studies show that it takes about 66 days on average to change or develop a habit.[1] If you focus on forming one habit every 66 days, that’ll get you closer to accomplishing your goals, and you’ll also build the capability to achieve more and more goals later on with the help of your newly formed habits.

          8. You live in an environment that doesn’t support your goals.

          Gary Keller and Jay Papasan in their book, The One Thing, state that environments are made up of people and places. They state that these two factors must line up to support your goals. Otherwise, they would cause friction to your goals. So make sure the people who surround you and your location both add something to your goals rather than take away from them.

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          9. You get stuck on the end result with your goals.

          James Clear brilliantly suggests that our focus should be on the systems we implement to reach our goals rather than the actual end result. For instance, if you’re trying to be healthier with your diet, focus more on sticking to your diet plan rather than on your desired end result. It’ll keep you more concentrated on what’s right in front of you rather than what’s up in the sky.

          Keeping Motivated

          10. You get discouraged with your mess-ups.

          When I wake up each morning, I focus all my effort in building a small-win for myself. Why? Because we need confidence and momentum if we want to keep plowing through the obstacles of accomplishing our goals. Starting my day with small wins helps me forget what mess-ups I had yesterday, and be able to reset.

          Your win can be as small as getting out of bed to writing a paragraph in your book. Whatever the case may be, highlight the victories when they come along, and don’t pay much attention to whatever mess-ups happened yesterday.

          11. You downplay your wins.

          When a win comes along, don’t downplay it or be too humble about it. Instead, make it a big deal. Celebrate each time you get closer to your goal with either a party or quality time doing what you love.

          12. You get discouraged by all the work you have to do for your goals.

          What happens when you focus on everything that’s in front of you is that you can lose sight of the big picture—what you’re actually doing this for and why you want to achieve it. By learning how to filter the big picture through your every day small goals, you’ll be able to keep your motivation for the long haul. Never let go of the big picture.

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          13. You waste your downtime.

          When I take a break, I usually fill my downtime with activities that further me toward my goals. For instance, I listen to podcasts about writing or entrepreneurship during my lunch times. This keeps my mind focused on the goal, and also utilizes my downtime with motivation to keep trying for my goals.

          Wondering what you can do during your downtime? Here’re 20 Productive Ways to Use the Time.

          14. You have no system of accountability.

          If you announce your goal publicly, or promise to offer something to people, those people suddenly depend on your accomplishment. They are suddenly concerned for your goals, and help make sure you achieve them. Don’t see this as a burden. Instead, use it to fuel your hard work. Have people depend on you and you’ll be motivated to not let them down.

          15. You fall victim to all your negative behaviors you’re trying to avoid with your goals.

          Instead of making a “to-do” list, make a list of all the behaviors, patterns, and thinking you need to avoid if you ever want to reach your goal. For instance, you might want to chart down, “avoid Netflix” or “don’t think negatively about my capability.” By doing this, you’ll have a visible reminder of all the behavior you need to avoid in order to accomplish your goals. But make sure you balance this list out with your goals listed as positive statements.

          How To Stop Failing Your Goal?

          If you want to stop failing your goal and finally reach it, don’t miss these actionable tips explained by Jade in this episode of The Lifehack Show:

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          Bottom Line

          Overcoming our mistakes is the first step to building healthy systems for our goals. If you find one of these cogs jamming the gears to your goal-setting system, I hope you follow these solutions to keep your system healthy and able to churn out more goals.

          Make this year where you finally achieve what you’ve only dreamed of.

          More Goal Getting Tips

          Featured photo credit: NORTHFOLK via unsplash.com

          Reference

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