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Last Updated on July 27, 2020

11 Ways Using Productivity Tracker Apps Boost Your Efficiency

11 Ways Using Productivity Tracker Apps Boost Your Efficiency

The life of a modern man is very busy; it is subject to the tough schedule with many things to do, meetings and events to attend.

At one time, about 50 years ago, a simple paper diary became literally a revolution in the work organization and affairs planning. Nowadays, in the modern world of information and gadgets, the paper diary became an anachronism – digital solutions have come into play. It is much more convenient to use programs for planning and productivity tracking.

These are usually different digital calendars, programs task scheduling analysis, to-do lists, etc. All these digital tools assist a lot in organizing business routine and reach a high-level productivity. So what is the practical benefit of productivity tracker apps and how can they change your life? Let us get all this straightened out.

1. Track Where You Spend Time Mostly

Whatever program you decide to use, it allows you to set/ track tasks for yourself and your colleagues, assign responsible ones, co-executors, or simply specify observers.

Performance tracking applications can provide a report on where you or your team are spending time. Despite the fact that there is nothing wrong with viewing such reports, for someone it seems very difficult and will take a few hours to dive into the thematic sections analysis.

If you are working with any tracking activity, then using any application, you, at least, realize how much time you spend on it.

2. Plan Your Work

Using performance tracking software raises an understanding of how much time is spent in general for performing various tasks. Thus, you can manage your workload easily.

Knowing how much time is needed for completing a particular type of tasks, you can optimize the work to be done during the day and make sure your “to-do” list is well managed. Therefore, it easies your work planning and task management. As a result, you feel less tired at the end of the day and do your work more effectively.

3. Boost Your Productivity

Think about how you use your time, time tracking applications can boost your productivity.

When using the application, you derive a regularity of being more efficient than a day before. There is no necessity of you always succeeding in everything, but knowing that there is some application that monitors what you do makes you optimize your work.

So every time, you go to Facebook, you log out and think how it would affect your productivity.

4. Calculate Your Wage

If you have an hourly rate, time tracking software makes billing much easier. Instead of approximately estimating how long it will take to complete a task, using the application you will know exactly how many hours it will take to complete each part of the project.

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This means that you can quickly bill customers for the tasks they you to work on, which is why many time tracking applications include a way to create accounts.

5. Reduce the Risk of Invoice Dispute

The time tracking software also provides you with a measure of protection against anyone who disputes the invoice that you have issued. If the client disputes what you have done, you have a way to show the exact time spent on their project.

Although this is not a magic shield, but in case of a dispute, it will cover your sit-upon.

6. Manage to Achieve More Goals

With the proper understanding of you performance rates and time frames necessary for managing particular tasks, it is easier to set goals and reach them.

What is more, performance tracking software will help you find out the peak time of your performance rate; thus, you can schedule the most important meetings and work on the most complex tasks during that time. Plan your day effectively!

7. Become Successful in All Spheres of Activity

Proper planning of your day and workload will free some time for both your personal and professional development. Thus, time that you have previously spent on working on regular tasks can be now used with the great benefit to you.

Performance tracking software will help you become successful in all the spheres of your activity. You may have been formerly busy and have no time for development and learning new things.

Performance tracking software will help you find a balance and achieve goals that were impossible to reach before.

8. Have More Time for Yourself

It is impossible to be efficient without a proper rest and switching your mind from the work to relax mode. Each person should have some time for self-improvement, recreation, hobbies, and staying with his beloved ones.

Unfortunately, for a modern man, it is today difficult to free up his tough schedule and find a window of time to dedicate it to recreation, hobbies, or staying for his close people.

This is where performance tracking software can help a lot. This digital instrument will assist you in elaborating the most effective and easy-to-manage schedule.

Perform tasks faster than those who do not know what time management is and do not use it. After a short period of using performance tracking software, you will be able to cope with many different things without feeling stressed and tired.

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9. Forget about Constant Fatigue

You’ll become less prone to stress and will not experience emotional fatigue when you’ve planned for a working day.

Even if you had less tasks in your to-do list but spent half of the day on Facebook, you will feel tired in the evening.

It is way more efficient to plan your day based on results of your performance rates being tracked. Therefore, you will never overload yourself with tasks and will not spend hours in social networks.

Instead, you will know when it is necessary to take a break and how much time to dedicate to it so that you are not in delay.

10. Have a Clear Plan of Action

When using performance tracking software, you always know how to act when working on complex and challenging tasks. The idea is that you divide a big task into smaller sub-tasks and handle a complex assignment step-by-step. Thus, you always have a clear plan of action and follow it closely.

You know when to take a coffee break and when it is better to work efficiently without being disturbed and abstracting from the task. Performance tracking software will help you elaborate the most effective plan of action when dealing the most complicated tasks.

11. Control Your Life

Everyone of us would like to control our life and take the maximum out of it. Unfortunately, it is not always possible. We are all busy, and if not busy, we feel tired after a hard working day.

To avoid the feeling of being а fagged-out person and to free up your calendar, using a performance tracking and task planning software will be of great service to you.

Once you start tracking your time and paying close attention to your daily activities, you can control your life as you wish.

Forget about staying at work till late hours. Spend this time with your family or friends instead. It is not about doing your work worse or taking less tasks; it is more about increasing your performance and spending no time on useless and “for-fun” stuff.

4 Productivity Apps to Strat Tracking Your Performance

Do you have a plan for the day? And how many points from it do you usually perform? Do you manage to cope with all the tasks you set, eat, and rest normally? Do you have time for your family and friends?

For proper self-organization and high performance, it is not necessary to keep all thoughts and plans in your head or notebook. Instead, you can rely on applications aimed at tracking your performance and boosting it.

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Finding a good task planner and performance tracker is perhaps the first thing a modern man needs to do when he buys a smartphone, pc, or tablet. And this is one of the most useful features of mobile devices, especially for those who are not used to planning their tasks and projects in a paper diary.

There are a lot of different task managers in the AppStore. Some of them are good, while others have poor functionality and cost a lot. That’s why we have decided to help you with the search and have picked five convenient planners that will help you set global goals, plan your life, and compile wish lists.

1. Toggl: Work Hours Time Tracker

    Time management is the global problem of the 21st century: everyone talks about it, everyone wants to get it. However, very few people understand and effectively organize their working day.

    Time tracker Toggl makes registration in client projects easier, so you can keep track of how much time was spent on client projects, and how many hours have been dedicated to coping with company projects.

    And knowing the costs of your time, you can plan further work and your workload.

    Download Toggl

    2. Remember The Milk

      Now you will never forget to buy milk. Remember The Milk is a handy to-do list for busy people; the application will send a reminder to you even on Twitter. You can plan everything from shopping lists to important meetings.

      A user-friendly interface, not obtrusive, but insistent, notifications help you plan your time effectively.

      Download Remember the Milk

      3. Evernote

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        A modern workspace that can sync with all your gadgets and work in an offline mode. You can write notes, compile lists, organize materials, add articles to the reading from the Internet, collect data for work, and discuss tasks with other users.

        Download Evernote

        4. Basecamp 3

          The application will allow you to simultaneously manage several projects, current tasks and elaborate business plans. By the way, the utility can be used by the whole team thus increasing its performance exponentially.

          What is more, in this application, you can work with documents and give access to them to other employees.

          Download Basecamp

          The Bottom Line

          Time is a limited resource that is constantly consumed. Unfortunately, you cannot stop using it, and you are not able to restore its reserves. Nevertheless, you need to do your best to ensure all the planned tasks are done qualitatively and in time. From planning meetings to fulfilling assignments – time is behind every aspect of doing business, and you can not afford to dispose of it badly.

          Ineffective time management can manifest itself in different ways. Procrastination, distraction due to personal affairs or complicated projects, there are many things that take a lot of our time every day. This is because the wasted time that you break your life-work balance, feel more stress, and are faced with tough deadlines.

          Fortunately, today’s modern technologies can offer us a lot of opportunities for more productive time management. Free up your schedule, find time for your personal life, and focus on doing important work. Start using performance tracking applications today already!

          More Productivity Tips

          Featured photo credit: Andrew Neel via unsplash.com

          More by this author

          John Obstander

          John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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          Last Updated on September 24, 2020

          17 Ways Learn New Skills Faster and Enjoy the Process

          17 Ways Learn New Skills Faster and Enjoy the Process

          In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

          The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

          Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

          1. Deconstruct and Reverse Engineer

          Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

          For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

          2. Use the Pareto Principle

          Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

          Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

          3. Make Stakes

          Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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          However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

          4. Record Yourself

          Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

          5. Join a Group

          There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

          6. Time Travel

          Visit the library. Although everything is moving more and more online, there are still such things called libraries.

          Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

          7. Be a Chameleon

          When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

          Studies have shown that, apart from learning,[2]

          “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

          Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

          8. Focus

          Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

          Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

          9. Visualize

          The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

          Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

          Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

          10. Find a Mentor

          Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

          Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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          If you need help learning how to find a mentor, check out this article.

          11. Sleep on It

          Practice your new skill within four hours of going to sleep.

          Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

          12. Use the 20-Hour Rule

          Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

          His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

          Check out his video to find out more:

          13. Learn by Doing

          It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

          Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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          14. Complete Short Sprints

          Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

          One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

          15. Ditch the Distractions

          Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

          Before you sit down to learn new skills, make sure that potential distractions are far from sight.

          16. Use Nootropics

          Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

          Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

          Find out more about brain supplements in this article.

          17. Celebrate

          For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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          The Bottom Line

          Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

          More Tips on How to Learn New Skills

          Featured photo credit: Elijah M. Henderson via unsplash.com

          Reference

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