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Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

Why Use Productivity Tracker Apps? 11 Ways They Can Change Your Life

The life of a modern man is very busy; it is subject to the tough schedule with many things to do, meetings and events to attend.

At one time, about 50 years ago, a simple paper diary became literally a revolution in the work organization and affairs planning. Nowadays, in the modern world of information and gadgets, the paper diary became an anachronism – digital solutions have come into play. It is much more convenient to use programs for planning and productivity tracking.

These are usually different digital calendars, programs task scheduling analysis, to-do lists, etc. All these digital tools assist a lot in organizing business routine and reach a high-level productivity. So what is the practical benefit of productivity tracker apps and how can they change your life? Let us get all this straightened out.

1. Track Where You Spend Time Mostly

Whatever program you decide to use, it allows you to set/ track tasks for yourself and your colleagues, assign responsible ones, co-executors, or simply specify observers.

Performance tracking applications can provide a report on where you or your team are spending time. Despite the fact that there is nothing wrong with viewing such reports, for someone it seems very difficult and will take a few hours to dive into the thematic sections analysis.

If you are working with any tracking activity, then using any application, you, at least, realize how much time you spend on it.

2. Plan Your Work

Using performance tracking software raises an understanding of how much time is spent in general for performing various tasks. Thus, you can manage your workload easily.

Knowing how much time is needed for completing a particular type of tasks, you can optimize the work to be done during the day and make sure your “to-do” list is well managed. Therefore, it easies your work planning and task management. As a result, you feel less tired at the end of the day and do your work more effectively.

3. Boost Your Productivity

Think about how you use your time, time tracking applications can boost your productivity.

When using the application, you derive a regularity of being more efficient than a day before. There is no necessity of you always succeeding in everything, but knowing that there is some application that monitors what you do makes you optimize your work.

So every time, you go to Facebook, you log out and think how it would affect your productivity.

4. Calculate Your Wage

If you have an hourly rate, time tracking software makes billing much easier. Instead of approximately estimating how long it will take to complete a task, using the application you will know exactly how many hours it will take to complete each part of the project.

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This means that you can quickly bill customers for the tasks they you to work on, which is why many time tracking applications include a way to create accounts.

5. Reduce the Risk of Invoice Dispute

The time tracking software also provides you with a measure of protection against anyone who disputes the invoice that you have issued. If the client disputes what you have done, you have a way to show the exact time spent on their project.

Although this is not a magic shield, but in case of a dispute, it will cover your sit-upon.

6. Manage to Achieve More Goals

With the proper understanding of you performance rates and time frames necessary for managing particular tasks, it is easier to set goals and reach them.

What is more, performance tracking software will help you find out the peak time of your performance rate; thus, you can schedule the most important meetings and work on the most complex tasks during that time. Plan your day effectively!

7. Become Successful in All Spheres of Activity

Proper planning of your day and workload will free some time for both your personal and professional development. Thus, time that you have previously spent on working on regular tasks can be now used with the great benefit to you.

Performance tracking software will help you become successful in all the spheres of your activity. You may have been formerly busy and have no time for development and learning new things.

Performance tracking software will help you find a balance and achieve goals that were impossible to reach before.

8. Have More Time for Yourself

It is impossible to be efficient without a proper rest and switching your mind from the work to relax mode. Each person should have some time for self-improvement, recreation, hobbies, and staying with his beloved ones.

Unfortunately, for a modern man, it is today difficult to free up his tough schedule and find a window of time to dedicate it to recreation, hobbies, or staying for his close people.

This is where performance tracking software can help a lot. This digital instrument will assist you in elaborating the most effective and easy-to-manage schedule.

Perform tasks faster than those who do not know what time management is and do not use it. After a short period of using performance tracking software, you will be able to cope with many different things without feeling stressed and tired.

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9. Forget about Constant Fatigue

You’ll become less prone to stress and will not experience emotional fatigue when you’ve planned for a working day.

Even if you had less tasks in your to-do list but spent half of the day on Facebook, you will feel tired in the evening.

It is way more efficient to plan your day based on results of your performance rates being tracked. Therefore, you will never overload yourself with tasks and will not spend hours in social networks.

Instead, you will know when it is necessary to take a break and how much time to dedicate to it so that you are not in delay.

10. Have a Clear Plan of Action

When using performance tracking software, you always know how to act when working on complex and challenging tasks. The idea is that you divide a big task into smaller sub-tasks and handle a complex assignment step-by-step. Thus, you always have a clear plan of action and follow it closely.

You know when to take a coffee break and when it is better to work efficiently without being disturbed and abstracting from the task. Performance tracking software will help you elaborate the most effective plan of action when dealing the most complicated tasks.

11. Control Your Life

Everyone of us would like to control our life and take the maximum out of it. Unfortunately, it is not always possible. We are all busy, and if not busy, we feel tired after a hard working day.

To avoid the feeling of being а fagged-out person and to free up your calendar, using a performance tracking and task planning software will be of great service to you.

Once you start tracking your time and paying close attention to your daily activities, you can control your life as you wish.

Forget about staying at work till late hours. Spend this time with your family or friends instead. It is not about doing your work worse or taking less tasks; it is more about increasing your performance and spending no time on useless and “for-fun” stuff.

Productivity Apps to Strat Tracking Your Performance

Do you have a plan for the day? And how many points from it do you usually perform? Do you manage to cope with all the tasks you set, eat, and rest normally? Do you have time for your family and friends?

For proper self-organization and high performance, it is not necessary to keep all thoughts and plans in your head or notebook. Instead, you can rely on applications aimed at tracking your performance and boosting it.

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Finding a good task planner and performance tracker is perhaps the first thing a modern man needs to do when he buys a smartphone, pc, or tablet. And this is one of the most useful features of mobile devices, especially for those who are not used to planning their tasks and projects in a paper diary.

There are a lot of different task managers in the AppStore. Some of them are good, while others have poor functionality and cost a lot. That’s why we have decided to help you with the search and have picked five convenient planners that will help you set global goals, plan your life, and compile wish lists.

Toggl: Work Hours Time Tracker

    Time management is the global problem of the 21st century: everyone talks about it, everyone wants to get it. However, very few people understand and effectively organize their working day.

    Time tracker Toggl makes registration in client projects easier, so you can keep track of how much time was spent on client projects, and how many hours have been dedicated to coping with company projects.

    And knowing the costs of your time, you can plan further work and your workload.

    Download Toggl

    Remember The Milk

      Now you will never forget to buy milk. Remember The Milk is a handy to-do list for busy people; the application will send a reminder to you even on Twitter. You can plan everything from shopping lists to important meetings.

      A user-friendly interface, not obtrusive, but insistent, notifications help you plan your time effectively.

      Download Remember the Milk

      Evernote

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        A modern workspace that can sync with all your gadgets and work in an offline mode. You can write notes, compile lists, organize materials, add articles to the reading from the Internet, collect data for work, and discuss tasks with other users.

        Download Evernote

        Basecamp 3

          The application will allow you to simultaneously manage several projects, current tasks and elaborate business plans. By the way, the utility can be used by the whole team thus increasing its performance exponentially.

          What is more, in this application, you can work with documents and give access to them to other employees.

          Download Basecamp

          The bottom line

          Time is a limited resource that is constantly consumed. Unfortunately, you cannot stop using it, and you are not able to restore its reserves. Nevertheless, you need to do your best to ensure all the planned tasks are done qualitatively and in time. From planning meetings to fulfilling assignments – time is behind every aspect of doing business, and you can not afford to dispose of it badly.

          Ineffective time management can manifest itself in different ways. Procrastination, distraction due to personal affairs or complicated projects, there are many things that take a lot of our time every day. This is because the wasted time that you break your life-work balance, feel more stress, and are faced with tough deadlines.

          Fortunately, today’s modern technologies can offer us a lot of opportunities for more productive time management. Free up your schedule, find time for your personal life, and focus on doing important work. Start using performance tracking applications today already!

          Featured photo credit: Andrew Neel via unsplash.com

          More by this author

          John Obstander

          John is a productivity geek and a writing enthusiast who has no limits and got wings to take over the world.

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          Last Updated on March 30, 2020

          What to Do in Free Time? 20 Productive Ways to Use the Time

          What to Do in Free Time? 20 Productive Ways to Use the Time

          If you’ve got a big block of free time, the best way to put that to use is to relax, have fun, decompress from a stressful day, or spend time with a loved one. But if you’ve just got a little chunk — say 5 or 10 minutes — there’s no time to do any of the fun stuff.

          So, what to do in free time?

          Put those little chunks of time to their most productive use.

          Everyone works differently, so the best use of your free time really depends on you, your working style, and what’s on your to-do list. But it’s handy to have a list like this in order to quickly find a way to put that little spare time to work instantly, without any thought. Use the following list as a way to spark ideas for what you can do in a short amount of time.

          1. Reading Files

          Clip magazine articles or print out good articles or reports for reading later, and keep them in a folder marked “Reading File”. Take this wherever you go, and any time you have a little chunk of time, you can knock off items in your Reading File.

          Keep a reading file on your computer (or in your bookmarks), for quick reading while at your desk (or on the road if you’ve got a laptop).

          2. Clear out Inbox

          Got a meeting in 5 minutes? Use it to get your physical or email inbox to empty.

          If you’ve got a lot in your inbox, you’ll have to work quickly, and you may not get everything done; but reducing your pile can be a big help. And having an empty inbox is a wonderful feeling.

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          3. Phone Calls

          Keep a list of phone calls you need to make, with phone numbers, and carry it everywhere.

          Whether you’re at your desk or on the road, you can knock a few calls off your list in a short amount of time.

          4. Make Money

          This is my favorite productive use of free time. I have a list of articles I need to write, and when I get some spare minutes, I’ll knock off half an article real quick.

          If you get 5 to 10 chunks of free time a day, you can make a decent side income. Figure out how you can freelance your skills, and have work lined up that you can knock out quickly — break it up into little chunks, so those chunks can be done in short bursts.

          5. File

          No one likes to do this. If you’re on top of your game, you’re filing stuff immediately, so it doesn’t pile up.

          But if you’ve just come off a really busy spurt, you may have a bunch of documents or files laying around.

          Or maybe you have a big stack of stuff to file. Cut into that stack with every little bit of spare time you get, and soon you’ll be in filing Nirvana.

          6. Network

          Only have 2 minutes? Shoot off a quick email to a colleague. Even just a “touching bases” or follow-up email can do wonders for your working relationship. Or shoot off a quick question, and put it on your follow-up list for later.

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          7. Clear out Feeds

          If my email inbox is empty, and I have some spare time, I like to go to my Google Reader and clear out my feed inbox.

          8. Goal Time

          Take 10 minutes to think about your goals — personal and professional.

          If you don’t have a list of goals, start on one. If you’ve got a list of goals, review them.

          Write down a list of action steps you can take over the next couple of weeks to make these goals a reality. What action step can you do today? The more you focus on these goals, and review them, the more likely they will come true.

          9. Update Finances

          Many people fall behind with their finances, either in paying bills (they don’t have time), or entering transactions in their financial software, or clearing their checkbook, or reviewing their budget.

          Take a few minutes to update these things. It just takes 10 to 15 minutes every now and then.

          10. Brainstorm Ideas

          Another favorite of mine if I just have 5 minutes — I’ll break out my pocket notebook, and start a brainstorming list for a project or article. Whatever you’ve got coming up in your work or personal life, it can benefit from a brainstorm. And that doesn’t take long.

          11. Clear off Desk

          Similar to the filing tip above, but this applies to whatever junk you’ve got cluttering up your desk. Or on the floor around your desk.

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          Trash stuff, file stuff, put it in its place. A clear desk makes for a more productive you. And it’s oddly satisfying.

          12. Exercise

          Never have time to exercise? 10 minutes is enough to get off some pushups and crunches. Do that 2 to 3 times a day, and you’ve got a fit new you.

          13. Take a Walk

          This is another form of exercise that doesn’t take long, and you can do it anywhere. Even more important, it’s a good way to stretch your legs from sitting at your desk too long.

          It also gets your creative juices flowing. If you’re ever stuck for ideas, taking a walk is a good way to get unstuck.

          14. Follow up

          Keep a follow-up list for everything you’re waiting on. Return calls, emails, memos — anything that someone owes you, put on the list.

          When you’ve got a spare 10 minutes, do some follow-up calls or emails.

          15. Meditate

          You don’t need a yoga mat to do this. Just do it at your desk. Focus on your breathing. A quick 5 to 10 minutes of meditation (or even a nap) can be tremendously refreshing.

          Take a look at this 5-Minute Guide to Meditation: Anywhere, Anytime

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          16. Research

          This is a daunting task for me. So I do it in little spurts.

          If I’ve only got a few minutes, I’ll do some quick research and take some notes. Do this a few times, and I’m done!

          17. Outline

          Similar to brainstorming, but more formal. I like to do an outline of a complicated article, report or project, and it helps speed things along when I get to the actual writing. And it only takes a few minutes.

          18. Get Prepped

          Outlining is one way to prep for longer work, but there’s a lot of other ways you can prep for the next task on your list.

          You may not have time to actually start on the task right now, but when you come back from your meeting or lunch, you’ll be all prepped and ready to go.

          19. Be Early

          Got some spare time before a meeting? Show up for the meeting early.

          Sure, you might feel like a chump sitting there alone, but actually people respect those who show up early. It’s better than being late (unless you’re trying to play a power trip or something, but that’s not appreciated in many circles).

          20. Log

          If you keep a log of anything, a few spare minutes is the perfect time to update the log.

          Actually, the perfect time to update the log is right after you do the activity (exercise, eat, crank a widget), but if you didn’t have time to do it before, your 5-minute break is as good a time as any.

          More Inspirations on What To Do During Free Time

          Featured photo credit: Lauren Mancke via unsplash.com

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