Advertising
Advertising

How to Start a Remote Working Culture in Your Company

How to Start a Remote Working Culture in Your Company

Creating a remote working culture in a team that’s used to working in the same office is not just something simple to put in place. At Azendoo, we’re a team of 25 that’s been working in the same office in Bordeaux, France, for the past five years. But recently some of us had some life changes, and needed to move away from Bordeaux. Our lead developer moved to Brazil, our CS Manager went to Paris, and me, I ended up in the French Pyrenees.

But we didn’t want to quit our awesome jobs at Azendoo just because our lives were making us move away. So the founding team at Azendoo decided to adopt a new culture to welcome this new remote working organization. So from my team’s experience, here are 10 tips to switch from an in-office culture to a (partly) remote-working one.

From the team’s perspective

As a team, if you want to start working remotely, you first need to know that you have some challenges ahead. Make sure you use the right tools and methods to get your team on board (the remote workers as well as the ones still working in the office).

1. Create team routines

It’s very important to maintain strong bonds between your coworkers, even if they don’t see each other every day. So you need to create daily, or weekly, moments when your whole team is grouped together for a call or sharing information to make sure everyone is still going in the same direction.

For example, every Monday you can organize a stand-up meeting (in conference call for the remote workers) where everyone speaks about his/her objectives for the week.

Advertising

And at the end of the day, you can also ask your team members what they’ve accomplished during the day using tools like idonethis.

2. Create dual working teams

If part of your team is working from the office and another from home, the best way to strengthen relationships between your team members is to create dual working teams. These duos will work together on one or several projects, pushing them to communicate better, and keeping both of them essential to the project’s progress.

Alone we go faster, together we go further!

3. Keep a team calendar

Knowing where everyone is and when is very important for team synchronization. So keep a calendar (you can do this with a simple Google calendar) where every remote worker notes when they’re at home, at the office, or on the train. This way it will also be easier to organize team moments, to go out for a beer when everyone is at the office, or to just have lunch all together.

Don’t forget that spending quality time together is the key to happiness and work. Work is not just about work, it’s also about relationships.

Advertising

4. Use the right tools

The key to successful remote teams is to use the right tools to communicate and synchronize work. First, make sure you have a good microphone to organize team meetings via conference call (that you can organize with appear.in, for example).

But above all, use a collaborative application (like azendoo) to group your team discussions, tasks, and documents all in one place.

5. Keep a space in the office for the remote workers

It’s very important that your remote workers feel welcome when they come to work for a few days at the office. So make sure you always have a desk available for them. If they have to work in the kitchen or on the couch when they come to the office, they will definitely not come in very often!

From the remote worker’s perspective

Starting to work remotely is not as easy as you may think. You need to use the right tools and methods to stay productive and connected to your team.

1. Build a productive routine

Working from home is very different from working at the office. At home, you’re alone, so yes, it’s great to not be distracted by your teammates! But sometimes it can be hard to not have many human interactions during the day. So when you’re working from home you need to create routines that support a productive environment. For example, plan a call for the same time every day, each time with a different coworker (right after lunch, perhaps).

Advertising

You decide what the best routine is for you, but make sure to build one!

2. Create a safe work environment

Now that you’re staying at home to work, make sure your desk is as comfortable as the one you have in your office. Create a refined environment to avoid distraction. Make sure your home office feels like a real office so you can fully concentrate on the tasks you need to accomplish during the day. If you want to find inspiration, I recommend signing up for The Modern Desk newsletter – it’s full of great ideas and inspiration.

I also heard that having a cat at home helps you to be more productive, but I haven’t tried it yet ;-)

3. Communicate, communicate, communicate

The downside of working remotely is that you don’t meet Kevin and Sam at the coffee machine to have a quick chat, work-related or not. So make sure you communicate with your team as often as needed. A question to ask? Send a quick private message. Information to share? Post a message in your collaborative app. And above all, don’t hesitate to call your teammates when you need a quick and specific answer!

4. Get outside

Working from home makes you move less. You only need to walk from your bed to your coffee machine to your desk. So you need to make sure you’re moving during the day to keep your body awake. Whether it’s a run in the morning, a walk at lunch or a bike tour at the end of the day, plan at least 30 minutes every day for moving your body around!

Advertising

5. Go to the office whenever you can

Meeting face-to-face with your coworkers is an important thing, especially if only part of the team works remotely. Organize regular trips to the office, and when you’re there, spend time with your coworkers, discussing your projects as well as other non-work related things.

Moving from a totally in-office culture to a partly remote-working culture is not an easy task. But if you maintain the good habits you already have, there is no reason that it can’t work. Besides, allowing your employees to work remotely will help you keep talented people and create a stimulating feeling of confidence!

Featured photo credit: Startup Stock Photos via pexels.com

More by this author

How to Start a Remote Working Culture in Your Company 5 Marketing Disruptions to Anticipate in 2016 10 Bad Emails Habits You Need to Stop Doing Now 5 Practical Ways to Make Your To-Do List Work 10 Tools to Become a More Productive Marketer

Trending in Work

1 How to Sharpen Your Transferable Skills For a Swift Career Switch 2 How to Make Going Back to School at 30 Possible (And Meaningful) 3 7 Powerful Habits To Win In Office Politics 4 10 Signs of a Bad Boss and How to Deal with Them 5 10 Great Skills to Include in Your Resume When You Change Careers

Read Next

Advertising
Advertising
Advertising

Last Updated on July 18, 2019

How to Sharpen Your Transferable Skills For a Swift Career Switch

How to Sharpen Your Transferable Skills For a Swift Career Switch

Most people grow up with dreams to go to college and graduate with high-paying job offers waiting for them the week after graduation. Others may favor non-traditional career paths. But the desire is the same: to find a job we love where compensation is commensurate with experience.

However, plans change. For instance, what started out as a dream to be a surgeon is cut short by a nasty injury and you’re debating how to transition into a new role. Or you might be facing being let go from your current employer and are anxious about “options out there.”

Whatever the case may be, switching careers can be intentional or unintentional. What matters is that you’re well-prepared, and the only way to do so is to learn new skills — hone in on your transferable skills.

Why Hone in on Your Transferable Skills?

There are several reasons you need to develop these skills if you want to go far in life and your career. In a nutshell, honing in your your transferable skills can lead to:

Better Job Offers

Continuous assessment and improvement of your skills widens the pool of job offers for you to make selections from. You’re no longer tethered to one industry as you’re able to lead your career by design, not by default.

People with transferable skills on a resume also open up opportunities for more potential employers.

Increase in Pay and More Responsibilities

You’ve heard the saying “with great power come great responsibility.” In your case, transferable skills make you more marketable to employers which could lead to pay raises.

Although this isn’t an automatic process– you have to be proactive about what you want in the marketplace, there is a chance that these pay raises will come with change in titles and roles.

A Shot at Entrepreneurship

Yes, changing career paths also includes the possibility of working for yourself. With these skills and work experience, you could live anywhere in the world and design a life and career you want.

We’ve talked about why you need to strengthen your transferable skills but what are some these skills, and how can you work on them?

13 Tips to Sharpen Your Transferable Skills

1. Update Your Resume

You might be surprised to know this but yes, updating your resume is a skill. The very first thing you should do while thinking about switching careers is to highlight attributes that make you very desirable candidate to employers.

Think about your volunteer experiences, freelance projects, and school projects. Although they might seem insignificant, they demonstrate your ability to deliver results that several companies are looking for.

While you might have held several positions since college, switching careers will require you to have a different type of resume.

There are three different types of resumes: functional, chronological, and a combination resume. However, if you are looking to switch careers you’ll want to have a functional resume. A functional resume is strengths-based that emphasizes skills that are transferable rather than a collection of dates and job titles.

2. Brush up on Your Communication Skills

Every attempt to get ahead in business and in life starts with the need to communicate effectively. Whether it is interpersonal, intercultural, or multi-generational, the ability to be seen and heard while respecting the boundaries of work relationship matters.

That’s why it’s one of the top skills you need to master. Strong communication skills allows you to effectively tailor your messages to specific audiences, which will make you a stronger asset to any organization.

To hone this skill:

Advertising

Pay attention to your listening skills. To communicate effectively, you need to first learn how to understand others.

Your ability to decode overt and implied messages, no matter how nuanced they are, is key to knowing how to foster deep relationships with others.

This article can also give you effective ways to enhance your communication skills:

How to Master Effective Communication Skills at Work and Home

3. Learn Technical (or Business) Writing

Another form of communication, writing, is a skill that can take you anywhere.

Companies communicate a lot through written memos, emails, newsletters, and other audio-visual means. But at the crux of this all is someone or some people who are tasked with translating the organization’s vision into statements anyone can understand.

To hone this skill:

Consider taking some free or paid classes online. You can accomplish this through several community colleges or online platforms like Lynda, Udemy or edX .

4. Practice Public Speaking and Presentation Skills

No matter how intelligent you are, no one will take you seriously if you’re unable to pull off a decent level of persuasion through presentation skills.

Most presentation can be done through either electronic devices or require your physical presence. Your chosen career may require you to be in front of several hundreds of people or you could be charged with developing materials for presentation.

To hone this skill:

Volunteer to lead projects that give you some responsibility for putting together presentations.

Also, try taking courses that will improve your public speaking skills if you feel lacking.

These tips on public speaking would be helpful too:

The Ultimate Public Speaking Tips to Hook and Impress Any Audience

5. Get Comfortable with Identifying Problems and Solutions

Every organization has got its problems no matter how greener the grass is on the other side.

How to hone this skill:

Advertising

Practice being resourceful.

Do you know where to find every company policy on the intranet in less than five minutes?

Think about a time you noticed some inefficiency at work and proposed a solution. Think about instances where you lent your voice to a cause which resulted in improved processes for your department.

No matter how small or inadequate you might feel, you’ve got some problem-solving skills that some organizations want.

If you look for more ways to improve your problem solving skills, take a look at this article:

6 Effective Ways to Enhance Your Problem Solving Skills

6. Recognize Your Team-Building Ability

Your ability to smoothly switch careers also depends on how well you can energize your team, especially if you’re aiming for a leadership role. Unfortunately, team-building usually isn’t something you learn on the job in most careers unless you hold a managerial position.

The good thing is that you possibly know one or two things about team-building. Think back to moments in college when you had group projects with colleagues and had to work with 3 to 4 other strangers for months. Were you able to get past your differences and disagreements to focus on the uniqueness of everyone at the table?

Making a career switch might require that you work with multidisciplinary teams whether you have a deep knowledge of what the other team does or not. I can easily think of doctors, nurses, physical therapists, and social workers working closely to achieve the goals in a patient’s care plan.

How to hone this skill:

Look for collaborative projects and team building activities that excite you and challenge yourself with new possibilities.

Try some of these tactics to keep your team motivated as well:

17 Proven Tactics for Motivating Employees and Building a Stronger Team

7. Lean into Your Leadership Skills

Although similar to the previous point, leadership skills extend far beyond building teams, managing time sheets and correcting behavior.

What I’m referring to here is your ability to develop a vision, believe in it, and inspire buy-in from everyone involved. This isn’t about knowing how to run a particular machine; it’s about how to lead a team of people with various backgrounds, experiences, and ideas of how things should be done.

How to hone this skill:

Although more complex than the rest, it all starts with an introspective look into your strengths and weaknesses. Then get a mentor or a coach who can bring out your leadership qualities so you can operate from a place of strength.

Advertising

Learn more about the effective leadership types here:

5 Types of Leadership that Help You Build a High Performance Team

8. Improve Your Analytical Skills

Are you good at taking large amount of data and interpreting them? Your skills could come in handy.

Organizations are looking for people to make sense of the data around them, explain how it affects profitability, and make projections based on it. Best of all? You don’t need to be an accountant to be analytical.

How to hone this skill:

Try taking data interpretation classes online or at a community college. Learning Microsoft Excel or Access is also a plus. If you’re ambitious enough, you could consider getting additional certifications to up the ante.

Take a look at these ways to help sharpen your analytical skills:

What Are Analytical Skills and How to Strengthen Them For Success

9. Don’t Discount Your Time Management and Prioritization Skills

How good are you when it comes to deciding how important tasks are, organizing schedules, and coordinating plans?

Should you be willing, there is a market waiting for you out there. Organizations and busy executives are always looking for talented individuals to outsource these tasks to.

How to hone this skill:

Although not everyone possesses secretarial superpowers, you can improve this skill by focusing on taking huge tasks and breaking them into smaller goals or steps in order to achieve a bigger goal.

Here, you can learn to prioritize to achieve more:

The Ultimate Guide to Prioritizing Your Work And Life

10. Embrace Your Creative and Critical Thinking Side

Although it’s often believed that creativity is for the arts and right-brained people, I believe everyone is capable of being creative. In fact, most organizations recognize creativity as a vehicle that will drive successful inventions in the future.

How to hone this skill:

Try doing something fun. As simple as this sounds, you’d be surprised to learn how much. In fact, behavioral and learning scientist, Marily Oppezzo, says taking a walk might be all you need to get your creative juices flowing.[1]

Advertising

Anyone can be creative, you just need the right way to train your brain:

What Is Creativity? We All Have It, and Need It

11. Don’t Stop Learning Tech Knowledge and Skills

Being tech-savvy is a huge plus. If you have an affinity with computers, software applications and are abreast of technological improvements, it is a transferable skill that is worth highlighting.

You don’t have to be a young college graduate with silicon valley dreams to work

How to hone this skill:

All you need is the determination and the readiness to learn. This article will give you some ideas on the types of skills to learn:

How to Improve Your Computer Skills to Get Ahead in Your Career

12. Build Networks and Relationships

You aren’t free from networking. Not at the moment. With your goal to switch to a different career, your networking skills will come in handy.

Fortunately for you, networking doesn’t have to be so hard.

How to hone this skill:

Attend conferences and job fairs. Chances are you already have people in your network you can move you closer to your dream career.

To enhance your networking skills, take these steps:

How to Network So You’ll Get Way Ahead in Your Professional Life

Final Thoughts

Although there are several people with the same qualification and degree(s) you possess, what ultimately determines hireability comes down to a myriad of things such as culture fit, how teachable you are, cultural sensitivity, inter-generational awareness, and your ability to navigate uncertainty.

You have a chance to stand out by letting your dream companies know how these soft skills make you an invaluable asset, and how saying ‘YES’ to you is a win-win for both parties.

Happy career switching!

More Resources About Career Advancement

Featured photo credit: Unsplash via unsplash.com

Reference

Read Next