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Last Updated on November 26, 2019

How Continuous Improvement Can Enhance Your Personal Life

How Continuous Improvement Can Enhance Your Personal Life

Have you heard of Kaizen? Kaizen is the Japanese philosophy and practice of continuous improvement. This concept of continuous improvement was first conceived in the USA during WW2.

To maintain the production levels and meet demand, the industry had to come up with a system that would allow for incremental progress in production rather than no progress at all – which was very much the reality the industry was facing.

This concept of consistent incremental improvement proved to be a huge success and saved the US manufacturing industry from a rapid decline.

After WW2, as part of the rebuild programme for Japan, the Japanese were invited to visit manufacturing plants through out the USA. The Japanese took this successful concept of continuous improvement and adapted into Kaizen.

This philosophy formed the base from which the Japanese have built a manufacturing industry that dominates the world today.

In this article, I’ll look into what continuous improvement is and how you can make use of this concept to enhance your life.

What Does Continuous Improvement Have to Do with You?

So what does Kaizen have to do with us? How can it help us enhance our personal lives?

“Persistence, perseverance, and continuous improvement are the ingredients for forming a successful person.” — Debasish Mridha

While Kaizen was originally developed to help businesses improve and thrive, it’s just as applicable to our personal lives.

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The Kaizen philosophy of continuous improvement I believe is a failure proof system that enables us to achieve and sustain our personal goals and dreams in life.

The concept of continuous improvement offers us a way where we can live our lives to the fullest by continuously learning, growing and thriving.

We live in a world of never ending disruption and change. By adopting the philosophy of Kaizen, we become more adaptable, flexible and resilient to dealing with the constant demands and disruptions we face in our lives.

What Continuous Improvement Is Exactly

The philosophy of Kaizen is based on the concept that instead of making big changes at once, the continuous improvement approach focuses on making small improvement over time.

Kaizen is often referred to as the “strategy for 1% gains”. It is these 1% gains that athletes focus on to improve their performance. The 1% gains are incremental and if you keep building on the 1% gains the rewards are phenomenal.

Continuous improvement is perpetual and so to maintain gains and improvement, you need to work on them continuously.

Your personal improvement journey is never finished! What this means is, if you are truly committed to philosophy of continuous improvement, you are less likely to quit because you are always in search of the next goal.

How Continuous Improvement Empowers You

How many New Year resolutions have you made and never achieved over the years?

Unless you are one of the small minority who are goal orientated high achievers, maintaining motivation and the commitment to achieving your goals is hard work and dare I say it – with not much success – one big FAILURE after another.

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Hence, these are the reasons why New Years’ resolutions are never achieved.

Continuous improvement can help you to achieve any goals you set. If you commit to the practice of continuous improvement, your motivation to achieve your goals and aspirations in life will never die.

“Without continual growth and progress, such words as improvement, achievement, and success have no meaning.” — Benjamin Franklin

You will never have to struggle with the dilemma of giving up or giving in because it all became too hard.

Your achievements and success in life will be as a result of you taking continuous incremental steps toward your goals.

Continuous improvement is not about reaching the big goals in life but about taking small steps and improving and refining along the way.

How to Commit to Continuous Improvement

If you truly desire a successful life where you are thriving, the first thing you must do is embrace and accept that your journey of self improvement and growth will never end. It is a lifelong journey of learning.

Once you have accepted that your journey to improving your life is life long, you then follow these steps:

1. Set Your Goals Based on the Philosophy of 1% Incremental Achievements

Remember that setting the goal is the easy bit. Keeping motivated, focused and on track to achieving any goal is the hardest part.

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The concept of continuous improvement provides you with a system or a process that if you commit to following will enable you to confidently achieve any goal you set- you are guaranteed to win.

“Instead of trying to make radical changes in a short amount of time, just make small improvements every day that will gradually lead to the change you want. Each day, just focus on getting 1% better in whatever it is you’re trying to improve. That’s it. Just 1%.” — Brett and Kate McKay of The Art of Manliness

It might not seem like much but continuous 1% improvement/achievements every day will gradually add up to 100% and the goal is achieved!

In their book The Art Of Manliness, Brett and Kate McKay talk about how the journey of self improvement and personal growth is a lot like a rollercoaster ride – scary, exciting and with lots of ups and downs.

They believe that by following the concept of Kaizen (the 1% improvement) every day enables you to get off the roller coaster ride of feeling like a failure and being angry with yourself because you keep giving up.

2. Break down the System into Small Actions

Continuous improvement is a journey of personal growth where you are making long-term steady progress. It is not about random bursts of improvement with fits and starts of activity. This approach to self-improvement will not give you the sustainable long-term changes you seek to improve your life or achieve your goals.

For example, if you have huge debt and you want to pay it back but it is all too much, so you hide away from taking any action. To put the concept of continuous improvement into action, the first thing you need to do is not focus on how much you owe, instead focus on creating a system or process that enables you to pay back an incremental amount each week.

Once you have created the system, you must break down the system into small actions or behaviours with the least resistance and effort. Commit to these actions on a daily basis until your original system is habit.

Commit to paying back a realistic amount each week and then increase the amount you pay back by 1% plus every week after that. Keep going until the debt is paid off.

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3. Keep Track of Your 1% Success

The other important factor about incremental achievement is that you must measure and keep track of your 1% successes.

Evaluating and measuring your improvements are important for your own motivation and commitment to the journey. If you are not measuring your progress, your subconscious brain will kick in and sabotage your progress by convincing you that it is all too hard and you are not making any progress at all.

Your subconsious brain only believes what you tell it. Unfortunately you have told your brain a lot of untruthful things over a long period of time about how you are a failure, not motivated and never really achieved anything in life. Your subconscious brain as a result believes all these “facts” that you have told it to be true.

Measuring and evaluating your 1% successes is key to you retraining your subconscious to believe that Yes – you can achieve your goals and succeed in life!

Focus on the Progress, Always

Continuous Improvement does not focus on making huge gains or big improvements all at once. Instead it focuses on long-term steady progress.

When you follow the philosophy of Continuous Improvement, you won’t radically change your life but over time with consistent and constant improvement and change, you will find that you are living your life to the fullest – empowered, resilient and thriving.

Why would you not want to embrace this philosophy of incremental improvement and growth into your personal life?

“Every day you may make progress. Every step may be fruitful. Yet there will be a stretch out before you an ever-lengthening, ever-ascending, ever-improving path. You know you will never get to the end of the journey. But this, so far from discouraging, only adds to the joy and glory of the climb.” – Sir Winston Churchill

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Featured photo credit: Rochelle Nicole via unsplash.com

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Kathryn Sandford

Career Resilience Coach passionate about supporting others to grow and thrive in a complex world.

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Last Updated on February 19, 2020

How to Memorize a Speech the Smart Way

How to Memorize a Speech the Smart Way

Did you know that 75% of the population suffers from glossophobia? That scary sounding word is one of the most common phobia’s in the world, fear of public speaking.

I’ll bet even as you are reading this, you are getting nervous thinking about giving a speech.

I have got good news for you. In this article, I will share with you a step by step method on how to memorize a speech the smart way. Once you have this method down, your confidence in yourself to deliver a successful speech will increase substantially. Read on to feel well prepared the next time you have to memorize and deliver a speech.

Common Mistakes of Memorizing a Speech

Before we get to the actual process of how to memorize a speech the smart way, let’s look at the two most common mistakes many of us tend to make while preparing for a speech.

Complete Memorization

In an attempt to ensure they remember every detail, many people aim to completely memorize their speech. They practice it over and over until they have every single word burned into their brain.

In many ways, this is understandable because most of us are naturally frightened of having to give a speech. When the time comes, we want to be completely and totally prepared and not make any mistakes.

While this makes a lot of sense, it also comes with its own negative side. The downside to having your speech memorized word for word is that you sound like a robot when delivering the speech. You become so focused on remembering every single part that you lose the ability to inflect your speech to varying degrees, and free form the talk a bit when the situation warrants.

Lack of Preparation

The other side of the coin to complete memorization is people who don’t prepare enough. Because they don’t want to come off sounding like a robot, they decide they will mostly “wing it”.

Sometimes they will write a few main points down on a piece of paper to remind themselves. They figure once they get going, the details will somehow fill themselves in under the big talking points while they are doing the talking.

The problem is that unless this is a topic you know inside and out and have spoken on it many times, you’ll wind up missing key points. It’s almost a given that as soon as you are done with your speech, you’ll remember many things you should have brought up while talking.

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There’s a good balance to be had between over and under preparing. Let’s now look at how to memorize a speech the smart way.

How to Memorize a Speech (Step-by-Step Guide)

1. Write Out Your Speech

The first step in the process is to simply write out your speech.

Many people like to write out the entire speech. Other people are more inclined to write their speech outline style. Whichever way your brain works best is the way you should write your speech.

Personally, I like to break things down into the primary points I want to make, and then back up each major point with several details. Because my mind works this way, I tend to write out speeches, and articles for that matter, by doing an outline.

Once I have the outline completed, I will then fill in several bullet points to back up each big topic.

For instance, if I was going to give a speech on how to get in better shape my outline would look something like this:

Benefits of being in shape

  • Point #1
  • Point #2
  • Point #3

Exercise

  • Point #1
  • Point #2
  • Point #3

Diet

  • Point #1
  • Point #2
  • Point #3

Rest and hydration

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  • Point #1
  • Point #2
  • Point #3

ConclusionNo need for points here, just a few sentences wrapping things up.

As you might imagine, this step typically is the hardest because it’s not only the first step but it also involves the initial creation of the speech.

2. Rehearse Your Speech

Now that you’ve written your speech, or outline, it’s time to start saying it out loud. It’s completely fine to simply read what you’ve written line by line at this point. What you are working on doing is getting the outline and getting a feel for the speech.

If you’ve written the entire speech out, you’ll be editing it while you are rehearsing it. Many times as we say things out loud, we realize that what we wrote needs to be changed and altered. This is how we work towards having a well rounded and smooth speech. Feel free to change things as needed while you are rehearsing your speech.

If you are like me and you’ve written the outline, this is where some of the supporting bullet points will begin to come out. Normally, I will have written several bullet points under each main topic. But as I say it out loud, I will begin to fill in more and more details. I might scratch certain bullet points and add others. I might think of something new at this stage while I am listening to myself and want to add it.

The key to remember here is that you laying the foundation for your awesome speech. At this point, it’s a work in progress, you are getting the key pieces in place.

3. Memorize the Bigger Parts

As you are rehearsing your speech, you want to focus on memorizing the bigger parts, or the main points.

Going back to my example of how to get in better shape, I’d want to ensure I have memorized my primary points. These include the benefits of being in shape, exercise, diet, rest and hydration, and the conclusion. These are the main points I want to make and I will then fill in further details. I’ve got to ensure I know these very well first and foremost.

By practicing your major points, you are building the framework for your speech. After you have this solid outline in place, you’ll continue by adding in the details to round things out.

4. Fill In the Details

Now that you have the big chunks memorized, it’s time to work on memorizing the details. These detail points will provide support and context for your major points. You can work on this all at once or break it down to the details that support each major point.

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For example, the details I might have under the “exercise” big point might include such things as cardio, weights, how many times a week to exercise, how long to actually exercise, and several examples of actual exercises. In this example, I have 5 detail points to memorize to support my major point of “exercise”.

It’s a good idea to test yourself regularly as you are rehearsing your speech. Ask yourself:

What are the 5 detail points I want to talk about that support my 3rd main point?

You need to be able to fire those off quickly. Until you can do this, you won’t be able to associate each of the details with the main point.

You have to be able to have them grouped together in your mind so that it comes out naturally in your speech. So that when you think of main point #2, you automatically think of the 4 supporting details associated with it.

Keep working at this stage until you can run through your speech completely several times and remember all of your big points and the supporting details.

Once you can do that with relative ease, it will be time for the final step, working on your delivery.

5. Work on Your Delivery

You’ve got the bulk of the work done now. You’ve written your speech and rehearsed enough times to have not only your main points memorized but also your supporting details. In short, you should have your speech almost done.

There’s one more step in how to memorize a speech the smart way. The final component is to work on how you deliver your speech.

For the most part, you can go give your speech now. After all, you have it memorized. If you want to ensure you do it right, you’ll want to hone how you are delivering your speech.

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You work on your delivery by rehearsing and running through it a number of times and making tweaks along the way. These tweaks or changes may be are’s where you’d want to pause for effect.

If you’ve found you have used one word 5 times in one paragraph, you might want to swap it out for a similar word a few times to keep it fresh.

Sometimes while working on this part, I’ve thought of a great story that’s happened to me that I can incorporate to make my point even better.

When you work on your delivery, you are basically giving your speech a personality as well.

The Bottom Line

And there you have it, a step by step approach on how to memorize a speech the smart way.

The next time you are asked to give a speech don’t let glossophobia rear its familiar head. Instead, remember this easy to use guide to help craft a powerful speech.

Using the method shown here will help you deliver your next speech with increased confidence.

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Featured photo credit: Anna Sullivan via unsplash.com

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