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You Might Have Missed This Simple Way To Increase Your Work Performance

You Might Have Missed This Simple Way To Increase Your Work Performance

When it comes to productivity and time management, you’ve no doubt seen (and maybe) used some of the countless apps and tech tricks that are designed specifically to help with these life skills. Many people put all their faith in these external tools and techniques because the apps and tips are easily found on the internet. Some people seem addicted to trying out the latest ones.

If you’re a regular reader of Lifehack, you’ll know that we have plenty of articles that feature these apps and tech tricks. All these techniques are useful, but if you’re not careful, you may forget one of the basics of productivity – your personal energy levels.

On this point, I want to introduce to you the 3 Tiers of Productivity.[1] These can be explained as a pyramid, with the base (and biggest part) made up of fundamentals, the middle part of psychology, and the apex (and also the smallest part) consisting of details.

    The fundamentals part is the least sexy, and therefore, typically attracts the least interest. However, it’s actually the most important part. Fundamentals refers to adequate sleep, a healthy diet, a clean environment, and knowing exactly what you’re going to do. In other words – how you manage your personal energy. If you’re not as productive as you’d like to be, then you may be lacking personal energy.

    Why Your Energy Levels Are Low, and Why This Matters

    If you’re like most people, you probably respond to rising demands in the workplace by putting in longer hours. However, this takes a toll on your physical, emotional and mental health. This inevitably leads to declining levels of engagement, increasing levels of distraction – and a significant dip in your productivity.

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    As I mentioned in the introduction, once our productivity takes a hit, we gravitate towards “magical” tools and tricks to help us keep on track. But there’s a problem with this. Namely, that most of these tools and tricks focus almost exclusively on psychology and details. They fail to address the fundamentals, thus leaving us with an artificial, and oftentimes unsustainable boost in productivity.

    If you want to be a productivity superstar, then you need to get the fundamentals right. Luckily, there is a little-known method that can help you out with this.

    How Natural Cycles Help You Perform Better

    Most people aren’t aware that their personal energy is determined by natural cycles known as ultradian rhythms. These are recurrent periods or cycles that are repeated throughout a 24-hour day.

    When you work with instead of against the ultradian rhythms, you will perform better. When your energy levels are high, you can concentrate on the tasks at hand; when your energy levels hit rock bottom, this is the best time to rest.

    Psychophysiologist Peretz Lavie conducted a series of experiments that revealed the following:

    1. In the morning time, we get sleepy every 90 minutes.
    2. In the afternoon and evenings, we get sleepy at two specific times: 4:30pm and 11:30pm.

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      These daily cycles reveal when we’re most likely to feel at our best – and when we’re most likely to feel too groggy to continue.

      Align with Your Natural Cycles and Boost Your Performance

      You must get the fundamentals of personal energy right if you’re to reach the heights of the super-productive.

      It all starts with getting adequate and regular sleep (at least eight hours per night). Good sleep allows you to rest and rejuvenate. It gives you the energy to get on with doing what you want to do. In turn, this leads to a significant boost in your performance. You’ll also find yourself easily surpassing the energy and productivity levels of people who don’t sleep well.

      A Federal Aviation Administration study of pilots on long haul flights shows the vital importance of resting when your energy levels are low:[2]

      “One group of pilots was given an opportunity to take 40-minute naps mid-flight, and ended up getting an average of 26 minutes of actual sleep. Their median reaction time improved by 16% following their naps. Non-napping pilots, tested at a similar halfway point in the flight, had a 34% deterioration in reaction time. They also experienced 22 micro sleeps of 2-10 seconds during the last 30 minutes of the flight. The pilots who took naps had none.”

      You may not be aware of this, but sleep can also help you solve problems. For instance, it’s not uncommon to wake up with the answer to a problem that you’d earlier been unable to resolve. Find out more about this in another article Why Sleeping on a Difficult Problem Helps You Get the Answer

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      Clearly, if you can learn to follow your natural daily cycles, you’ll be able to do your best work when you have the most energy, and you’ll also know the most suitable time to take naps, rest and sleep.

      How to Take Care of Your Energy

      Want to get started with boosting your energy and productivity levels? Here’s my recommendations.

      Identify your energy cycle

      The first key thing to do, is to calculate your biological prime times. You can do this by:

      1. Cutting out stimulants or mood enhancers such as caffeine, alcohol or antidepressants.
      2. Turn off your alarm, and allow yourself to sleep and wake up naturally.
      3. Record your energy levels every waking hour, on the hour.
      4. Collect a minimum of three weeks of data.

      By doing the above, you’ll be able to determine your peak activity times – and your best times to rest and sleep.[3]

      Schedule activities according to your energy levels

      It’s critical that you know the effort and energy needed to complete upcoming tasks. Having this information will allow you to set the priority and importance of the tasks.

      You can then easily schedule the important tasks (or tasks that require a high level of concentration) at times when your personal energy is at or near its peak. Examples of these tasks include creative work like writing, or problem solving work such as learning to file your tax returns.

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      And of course the opposite is true. Tasks that need less thought-power or energy should be scheduled to take place during your low-energy periods.

      Break your work sessions into 90-minute blocks and take 15-minute breaks every 90 minutes

      When you break your work into 90-minute blocks, you’ll immediately experience a boost in your productivity. This is because 90 minutes is the ideal working duration before your mind and body needs to take a break. And how long should your break be? Well, it appears that 15-minute breaks are the ideal complement to the 90-minute sessions.

      By following the above routine, you’ll notice that you’ll have enhanced motivation to work because 90 minutes seems a manageable amount of time to work, especially when a 15-minute break is on the horizon.

      While the 15-minute break can be used to simply go for a walk, or make yourself a drink, you may want to consider taking a nap. Napping for just 15-20 minutes enables you to recharge your personal energy. (Be careful with longer naps, as these can disrupt your sleep cycle.) Read more about napping at work in another article A 20-Minute Nap at Work Makes You Awake and Productive the Whole Day

      As you can see from the tips in this article, to manage your productivity levels, you need to get the foundations right first. This means getting enough sleep, eating a healthy diet, ensuring your environment is clean and orderly, and most importantly, learning how to align your work with your natural cycles.

      Featured photo credit: Picjumbo via picjumbo.com

      Reference

      More by this author

      Leon Ho

      Founder & CEO of Lifehack

      Why Assuming Positive Intent Is an Amazing Productivity Driver What Is a Habit? Understand It to Control It 100% The Secret to Success Is Failure How to Stop Bad Habits: 9 Scientifically Proven Methods How To Be Successful In Life: 13 Life-Changing Tips

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      Last Updated on April 8, 2020

      How to Calm Down When You’re Stressed and Anxious

      How to Calm Down When You’re Stressed and Anxious

      Overwhelmed with work, family responsibilities, financial challenges and health issues are common culprits which catalyze stress and anxiety symptoms that show up differently in each and every one of us.

      Whilst many of us are becoming much better at identifying what can trigger us to feel these, we’re not always that great at recognizing our individual thresholds; we don’t know exactly how to calm down when the mental, emotional storms erupt.

      We can almost see you eye-rolling upon hearing commonly recommended stress antidotes such as taking a bath, lighting candles or going for a walk. Let’s face it. These simply aren’t practical things you can do when you’re on a red-eye flight at 5:30am to run a full day of training interstate and then fly back the same evening not to mention juggling a young family.

      You want to know your triggers, predict the impact of them and have your own suite of tools up your sleeve to calm down that impact for the long-term.

      Doing a little ground work to gain a strong self-awareness of your likely reactions puts you smack bang in the pilot seat to develop a robust mental and emotional toolkit that will work wonders for you.

      A few simple but well-practiced techniques may be all you need to simmer down the cyclonic intensity of emotions, and disparaging thoughts pecking away at your self-esteem and confidence. However, it’s important you do this self-reflective groundwork first to gain maximum impact for long-term effect.

      1. Strengthen Familiarity with What Triggers You

      When you have arguments with your loved one, do you stop and look to see if there are certain things you fight about? Are there certain behaviors they display that drive you bananas?

      Take your focus off them and ask yourself: “What is my usual response?”

      Perhaps you feel the anger welling up inside your chest and you then spurt out that you’ve told him or her ten times before to not leave their underwear lying across the bedroom floor.

      Think a little deeper. Ask yourself what values, standards and expectations you have that are not being met here. You’ll likely be attached to certain ways you believe things should play out. Are there assumptions and expectations as to how you believe people should conduct themselves and principles about how you feel you should be treated?

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      Having a strong attachment to these for yourself is one thing. Expecting others to have the same attachment is often what can make the hot water start simmering.

      It is often when people behave in ways inconsistent with our belief systems and events unfold in discord with what we expect and are prepared for that we feel the most stress and anxiety.

      Make a list of the common circumstances in different areas of your life that cause you to become anxious and stressed. Against each of these, describe your stress response:

      What happens? What do you feel?

      Now think about the values, principles and expectations you have attached to these. You’ll see you have a few options:

      • Change my values and expectations
      • Try to change other’s values and expectations
      • Recognize and be in allowance of others having different values, standards and expectations

      Reviewing how you react when you’re stressed and anxious, and identifying which of these three options above is going to best serve you, can greatly increase your ability to feel and be in control of calming your reaction.

      You move closer to being able to choose how you want to respond as opposed to feeling helpless and the world is spiralling out of control.

      2. Have Coping Statements on Hand

      When you have a washing machine of chaotic thoughts churning in your mind, trying to implant thoughts that are the complete opposite of what you’re thinking and feeling can be pretty hard.

      Not being able to do it can also add another layer of us feeling disappointment in ourselves. We feel we’re failing.

      Having coping statements that you can literally latch on to to help you calm down in those stressful and anxious moments, can be particularly helpful.

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      Look at creating palm cards and just have three to five of these you can have in your pocket or in your purse. Here are 6 examples:

      • Even though I am feeling this right now, I am going to be alright
      • What I am feeling right now is uncomfortable. I won’t feel this way forever. Soon the intensity of what I am feeling will pass.
      • I’ve survived these feelings before. I can do it again.
      • I feel this way because of my past experiences but right now, I am actually safe.
      • It’s ok for me to feel this way. My body and brain are trying to protect me but I am actually safe right now.
      • Ah, here you are again, anxiety. Thanks for showing up to protect me, but I don’t need you right now.

      Choose words and dialogue that feel true and accurate for you. Read the statements out to yourself and test how fitting they are for you. What feels more assuring, calming and right for you?

      Make these statements your own. The aim is of these statements is to de-escalate the intensity of what you feel when you’re anxious and stressed.

      Remember, you want to refrain from having blunt statements which feel or sound like they’re self-reprimanding because they won’t be pacifying in a positive way.

      If you are unsure as to how to come up with statements that fit for you, look to work with a psychologist or licensed therapist to give you a strong start.

      3. Identify and Develop Physical Anchors

      You actually have within you resources to provide some of the most effective ways to calm yourself down in heightened moments you feel stressed and anxious. Renowned clinical psychologist Dr. Peter Levine and expert in treating stress and trauma, teaches us how techniques which do this, such as Somatic Experiencing®[1] can significantly help us calm down.

      By learning to be fully present and applying touch to certain areas of your body (e.g. forehead and heart space), you increase your capacity to self-regulate. You also learn how to attend to and release your unique symptoms that your body has been containing in a way you have not been able to before.

      Here’s one technique example:

      1. Get in a comfortable position
      2. Have your eyes open or closed, whatever feels most comfortable for you
      3. Now place one hand on your forehead, palm side flat against the skin
      4. Place the other hand, palm down across your heart space above your sternum… the flat of your chest area.
      5. Gently turn your attention to what you feel physically in the area between your two hands. Observe and just take notice of what you physically feel. Is your chest pounding? How strong are its beat and the rhythm? Do you notice any other sensations anywhere else between your two hands?
      6. Don’t try to push or resist what you’re feeling. Try to just sit with it and remain this way with your hands in place until you feel a shift, a physical one. It might take a little longer, so try to be patient.

      You might feel a change in energy flow, a change in temperature or different, less intense sensations. Just keep your hands in place until you feel some kind of shift, even if gradual.

      It might take you even 5 to 10 minutes but, riding this wave will help you to process what discomfort your body is containing. It will greatly help to release it so you gradually become calmer.

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      Purely cognitive exercises can be tough at the outset. Learning somatic experience techniques is particularly helpful because you’re engaging in exercises where you physically can feel the difference. Feeling the changes helps you increase confidence you can control and reduce the discomfort you’re feeling. You’ll be motivated to keep practicing and improving this skill you can take anywhere, anytime.

      4. Move and Get Physical

      If you’re not one to exercise, you’re robbing yourself of some very easy ways which help you calm down and reduce stress and anxiety responses. Many neuro chemical changes take place when you engage in exercise.

      At certain levels of physical exertion, your brain’s pituitary gland releases neurotransmitter endorphins. When they bind with certain opiate receptors in your brain, signals are transmuted throughout your nervous system to reduce feelings of pain and trigger feelings of euphoria. You might have heard the term ‘runner’s high’.

      For the last 20 years, University of Missouri-Columbia’s Professor Richard Cox has conducted research showing that high intensity interval training (HIIT) is more effective at reducing anxiety and stress levels than other forms of aerobic exercise.[2] However, if you would rather slay dragons than turn up an F45 class, it’s essential you still find something that will physically shift you and alter your current mental and emotional state of mind, even just a fraction to start with. It’s 100% ok if this is not your cup of tea.

      So in a day full of back of back-to-back meetings, what can you do?

      If you’re sitting, stand. Change your posture and open your body up. Have a suite of discrete stretches you can do regularly as you deepen and engage in diaphragmatic breathing.

      If you’re looking down at your desk at work and feeling increasingly stressed, look up and change what you’re looking at. Give yourself more than a few moments to decompress.

      The main thing is to change your disposition from the one you’re in when you are experiencing anxiety and stress symptoms. You’re shaking it up to calm it down.

      5. Transform Your Unhelpful Inner Dialogue and Its Energy

      Learning cognitive restructuring techniques can truly work wonders in helping you recognize and re-frame unhelpful dialogue and negative critical thinking patterns. This involves a little preparation being transparent with yourself about what exaggerated perspectives you might ascribe to what’s happening when you’re feeling stressed and anxious.

      When you open your email inbox and see a flood of requests which require more time and energy you have for that day, dread starts to settle in and the following comes to mind: “This is impossible. How can they expect me to be able to do all this? It’s completely unreasonable!”

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      Instantly, many other thoughts that reinforce this line of thinking as well as the emotional energy of your first conscious thought start unravelling. A 4-step process you can engage to calm the eruption is:

      1. Catch and notice that first thought you had. What was it? What did you think and/or say to yourself?
      2. Recognize that what you’re feeling and be in allowance of the initial intensity of whatever those emotions are.
      3. Breath deliberately a little more deeply and slowly for a few seconds.
      4. State to yourself: “Right now (in this moment) I’m feeling overwhelmed by this, however maybe I can look at what I can make good progress and headway with as a start from here on.”

      Notice the language in step 4 is tentative, supportive, soft and not resistant nor defiant of what your original thought was. You accept your original thought, but gradually you become stronger at pivoting it.[3] You’re expanding your growth mindset language.

      It’s definitely worth working with a coach or trained therapist to learn how to tailor re-framing statements which can truly help you calm down.

      Final Thoughts

      We know, in our minds what we should do. When we’re in the thick of experiencing mental and emotional turmoil, it’s actually harder to implement what we know. In those moments, you’re unlikely to have capacity to think about what you need to do, let alone do it effectively to help you feel calmer.

      The key is to practice so that when the storm is brewing, your toolkit and supplies are in easy access. You already know your safety drill well.

      Knowing you have strategies and prepared processes up your sleeves helps you not only become better at calming yourself in amongst currently stressful situations. You have more confidence now to face more anxiety-provoking stressors because you have developed the resources to handle it.

      How you invest time and energy into getting to know your triggers and thresholds will influence how effective these strategies will work for you. We’re not denying relaxing baths or regular massages are helpful, however these band-aid-like solutions don’t really confront the root causes.

      If you truly want to turn your experience of your stress and anxiety symptoms around, dig deeper, do the groundwork and that which rattled your cage will quickly become a thing of the past.

      More Stress Management Tips

      Featured photo credit: Brooke Cagle via unsplash.com

      Reference

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