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How to Boost Human Memory From 8GB to 300GB With a Second Brain

How to Boost Human Memory From 8GB to 300GB With a Second Brain

Human brains are overwhelmed by facts, figures and endless information. It’s no wonder that most people have problems remembering things.

Every day our brains try to process 34GB of information, and every day our brains have about 50,000 thoughts.[1] It’s enough to make your head spin. Even if you believe that you have a good memory, you’ll still be unable to remember everything you see, hear or think. It’s not humanly possible.

For the vast majority of us, our brains are unreliable for memory tasks. Just try thinking about what you did yesterday. You’ll be able to recall the major events, but what about casual conversations or the food you ate. Can you recall everything in detail? Most likely, you’ll find that your memories are vague and imprecise.

Human Minds Have Become Overwhelmed

It’s a sad fact of life, that as human civilization has advanced – the more each of us need to remember.

If you were to travel back in time to live with primitive man, you would find life was simpler. Your memory would only be needed for interactions with your small social circle, animals and nature. At that time, knowledge was all about the essentials of how to live safely and securely.

Thousands of years later, we’re now living in an information age. While this has brought many advantages, it’s also brought a requirement for individuals to remember more and more. This includes complex languages, social and legal rules, historical facts and figures.

When we were young, we were taught the importance of memorizing things. This could include learning the multiplication table at school, a musical instrument in an evening, and studying religion on a weekend. In other words, even as little children, our brains are bombarded with information that we need to store in our memories – and recall at the appropriate times. I talked about this in my other article You’ve Been Using Your Brain Wrong: Human Brains Aren’t Designed to Remember Things

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    If you’re over the age of 40, you’ll recognize the above, but you’ll also say that your brain was able to cope with all the knowledge and information that came your way. And you’d be right. However, when the internet was launched in the early ’90s, a tipping point of information overload occurred.

    Suddenly, we needed to remember and digest tons of new information in order to survive. To take just one example, how many online usernames and passwords do you have? It’s probably dozens, and if you’re like most people, you’ll struggle to remember all the combinations.

    Let’s be honest, human memories are far from perfect, and it’s impossible to remember everything in today’s age.

    Is there a savior to end our memory woes? Yes.

    Your smartphone, laptop and tablet can offer much more than just calling, texting and social media. With the right tools installed, you can free your human brain and make you life easier and more efficient.

    As the title of this article suggests, a “second brain” could be just what you need. But what exactly is this? It’s an external brain that stores all the information you need to know and remember.

    The good news is that this second brain can be utilized through your existing smart devices. Because this external brain is so handy, I’ve personally nicknamed it the “pocket brain”.

    Let the Second Brain Give Your Memory a Much-Needed Boost

    With your very own pocket brain, you can give your human brain some breathing space, while at the same time boosting your ability to store and recall information.

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    When it comes to memory, our brains are typically no better than an 8GB USB storage device. However, with a pocket brain, you’ll immediately get a 300GB memory boost. You’ll also have easy, instant access to all the stored information.

    The electronic pocket brain is much more accurate at memorizing information than our biological brains. Words, images, and sounds, no matter what kind of information you need to memorize, a pocket brain can store it accurately and efficiently. Human memories, on the other hand, tend to be blurry. You may recall the general picture of something, but you’ll usually struggle to recall all the minute details.

    When you store information in a pocket brain, you free up room in your brain to do and think other things. You may not have realized it, but it takes significant human brain energy to process information, and to think and create things. If you have to waste this valuable brain energy on memorizing things, you’ll have less energy to work on ideas and problem-solving as I talked about in my previous article How Clutter Drains Your Brain (and What You Can Do About It)

    I don’t want to overload your brain with too much information in this article, so let’s cut straight to the meat of the matter. I’d like to recommend to you three great apps that I use to remember important things.

    First up…

    Airtable: organize and store information perfectly

      For example, you can easily enter than names of books you’ve read, movies you’ve watched, trips you’ve planned or products you plan to buy. These will appear in the app as a collection of books, movies or products. This has the immediate benefit of making your lists clear and organized.

      However, there’s much more to the app than just that. For each book, movie or product, you can enter additional information such as page lengths, movie directors and product specifications. There’s also space to add your thoughts and feelings about each item.

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      As you’d expect, once your content is in the app, you can perform pinpoint searches to find it.

      Sign up for Airtable here and install Airtable on your phone here.

      Evernote: jot down notes anywhere, anytime

        You’ve probably heard of this app, but you may not have tried it out.

        Its primary selling point is it’s amazing ability to let you jot down notes anywhere, anytime. These notes may consist of hand-typed information, images, or even links to webpages.

        Once you start to fill Evernote with data, you’ll be able to categorize and tag the information according to their purposes.

        For instance, if you’ve created several notes on possible hotels to stay at, you could categorize these under vacations, hotels or travel. You get to decide the categories and tags, making Evernote a very personal tool. The categories and tags make the retrieval of information super fast and super easy.

        Install Evernote in your phone here.

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        Fantastical Calendar: never forget important events any more

          I’ve talked a lot about information, but of course a major memory stress for many of us is remembering important birthdays, events and meetings. A paper calendar can certainly help with this, but it can be lost, damaged or left behind.

          Fantastical Calendar is an app and website that you can access from your smartphone, computer or tablet. Just like a paper calendar, you can write down important dates for the coming week, month, year, etc. However, Fantastical Calendar is way more powerful than its paper equivalent. You can use it to set reminders and alarms for important things, as well as setting up recurring events.

          For example, I often struggle to remember to pay some of the monthly or annual fees. With Fantastical Calendar, I cannot only have all the days correctly marked, but I can also set up reminders that tell me a few days in advance that I need to settle the payments.

          Fantastical Calendar has simplified my life, and I’m sure it can do the same for you.

          Install Fantastical Calendar here.

          Make Using the Pocket Brain Become Your Second Nature

          While a pocket brain can be an indispensable tool, you may find it hard to break your lifelong habit of trying to remember everything with your human brain. As you probably know – building a habit is no walk in the park.

          If you need help with habit building, take a look at our recently-published article How to Program Your Mind to Kick the Bad Habit and start to build a habit of storing information in your second brain. I also recommend this useful app Productive to help you adopt the new habit.

          Your human brain energy is too precious to be wasted on information overload. Instead, let the pocket brain sweat the small stuff and free your mind for greater things.

          Featured photo credit: Free Photo via pixabay.com

          Reference

          [1] SUBLIMINAL PRO: 50,000 Thoughts a Day

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          Leon Ho

          Founder & CEO of Lifehack

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          Last Updated on September 18, 2019

          15 Best Organizing Tips For Office Organization and Getting More Done

          15 Best Organizing Tips For Office Organization and Getting More Done

          You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

          Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

          A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

          Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

          So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

          1. Purge Your Office

          De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

          Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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          Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

          2. Gather and Redistribute

          Gather up every item that isn’t where it belongs and put it where it does.

          3. Establish Work “Zones”

          Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

          Place the appropriate equipment and supplies are located in the proper area as much as possible.

          4. Close Proximity

          Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

          5. Get a Good Labeler

          Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

          6. Revise Your Filing System

          As we move fully into the digital age, the need to store paper files has decreased.

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          What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

          Here’re some storage ideas for creating a smooth filing system:

          • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
          • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
          • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
          • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
          • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
          • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
          • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

          Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

          7. Clear off Your Desk

          Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

          If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

          8. Organize your Desktop

          Now that you’ve streamlined your desktop, it’s a good idea to organize it.

          Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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          Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

          9. Organize Your Drawers

          Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

          Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

          10. Separate Inboxes

          If you work regularly with other people, create a folder, tray, or inbox for each.

          11. Clear Your Piles

          Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

          Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

          12. Sort Mails

          Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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          13. Assign Discard Dates

          You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

          Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

          14. Filter Your Emails

          Some emails are important to read, others are just not that important.

          When you use the filter system to label different types of emails, you know their priority and which to reply first.

          Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

          15. Straighten Your Desk

          At the end of the day, do a quick straighten, so you have a clean start the next day.

          Bottom Line

          Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

          Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

          More Organizing Hacks

          Featured photo credit: Alesia Kazantceva via unsplash.com

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