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Stop Thinking Out Of The Box, It’s Time To Go High Def

Stop Thinking Out Of The Box, It’s Time To Go High Def

Whenever I hear someone say “think outside the box”, I start to wonder why there is a box in the first place. Personally, I don’t think inside the box, I don’t think outside the box, I don’t even know where the box is!

We constrain our self when we box ourselves in. When we do this, we fail to see solutions outside of the status quo. If you have boxed yourself in… simply get rid of the box. For me, Lean Six Sigma helps to remove the box.

Think of watching a movie in high definition (HD), can you recall what an image looked like prior to HD television? Similarly, looking at the world through the lens of a Lean Six Sigma Black Belt or Master Black Belt provides us a high-resolution and clear image of a problem.

    Lean Six Sigma is a skill that will not only improve our metacognitive capacity, but a skill that will improve our earning capacity as well. Some of the most successful businesses in the world use this as well. This one skill set will not only transform the way you think, but it will also make you extremely marketable to top organizations looking for change agents and problem solvers.

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    What is Lean Six Sigma?

    Lean Six Sigma is an unconventional problem-solving approach that forces you to literally think outside the box. Some of the most successful people to walk this planet have used it. Jack Welch used it to transform General Electric and powerful companies such a Toyota and Amazon use it and similar approaches every day to radically improve their organization.

      Lean Six Sigma is a customer focused and data-driven problem-solving method with the goal of improving quality, cost, and speed. It uses the DMAIC problem-solving methodology, where you:

      • Define the problem
      • Measure the baseline
      • Analyze the process and find the root-cause of the problem
      • Improve the process and implement best solutions
      • Control the process and sustain the gains

      Lean Six Sigma not only allows us the ability to solve a problem, but it educates us on what a problem is. A problem is essentially a gap between how we view reality and what reality actually is. It is a framework for understanding our paradigm and our mental models within the world we live in.

      Now that you have a basic understanding of what it is and why you should learn it, let’s take a look at my top 4 tools and techniques within Lean Six Sigma.

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      Learning to See by Mapping Out Your Process

      The first thing we must understand is that we must see the process and stop operating blind. You can learn to see by mapping out your process.

      By mapping out the process from point to point, we find it easier to uncover waste. Furthermore, by mapping out a process we start to see an accurate picture with a higher resolution.

      5-Why

        Are you ready for a technique you mastered at the age of five, yet you forgot how to use? Simply (and annoyingly!) ask “Why?” over and over again.

        The 5-Why technique is an extremely powerful and valuable tool allowing us the ability to peel away the layers of symptoms to get to the core of the problem.

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        Remove Waste

          Waste in a process is whatever the customer defines it as. Once the customer defines his or her value, we must then prioritize our value-added activities.

          First, immediately eliminate all non-value added activities that do not serve a purpose. Second, look at reducing the amount of non-value added required activities. These are things that add no value, yet are required by law or regulatory guidance.

          One simple way to do this is to ask, “Why are we doing this?” and “Do we still need to do this?” Third, optimize those value-added activities, which are the things that are already working.

          Pareto Principle

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            Using the 80/20 rule (based on the Pareto Principle), we can identify the 20% of actions causing 80% of the problem. Or looking at it from a different angle, we can identify the 20% of actions bringing in 80% of the profit. Named after Vilfredo Pareto, the Pareto Principle uses a Pareto chart, which is simply a visual aid for identifying “pain” or “opportunity” areas.

            Seeing Beyond the Problem

            Lastly, I recommend Blooms Taxonomy of Learning to determine if you are actually seeing a problem in HD. This is a good tool to use to make sure you are using your metacognitive skills and not simply regurgitating information.

              Here are some questions to ask yourself:

              • Can you define or describe the problem?
              • Do you comprehend the meaning of the problem?
              • Can you apply the information you have?
              • Are you able to break down objects into similar parts and analyze those parts?
              • Can you rearrange or assemble ideas into a new whole?
              • Are you able to evaluate and judge information based on evidence?
              • Can you solve the problem, create something new, and describe your thought process to someone with no understanding of the problem?

              I hope all these techniques I introduce to you can help you start to see a problem in HD and get rid of the box that stops you from coming up creative solutions.

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              Dr. Jamie Schwandt

              Lean Six Sigma Master Black Belt & Red Team Critical Thinker

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              Last Updated on February 19, 2020

              11 Google Chrome Apps & Features for Getting More Done with Less Effort

              11 Google Chrome Apps & Features for Getting More Done with Less Effort

              In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

              Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

              In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

              Minimizing Tabs

              Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

              Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

              Incognito Mode

              Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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              1. Press Ctrl/Command+shift+N
              2. Select File Menu and choose New Incognito Window
              3. Download extension New Incognito Window

              This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

              Save Webpages as PDF Files

              Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

              Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

              Open Recently-closed Tabs

              Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

              One is by pressing Ctrl/CMD+Shift+T.

              The other approach is to click on the three vertical dots on your browser and hover over “History”.

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              Solve Mathematical Problems

              Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

              For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

              Play Media Files

              Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

              In addition, you can view images, PDF files and Microsoft Office files, too.

              Navigate Swiftly Between Tabs

              With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

              Stay Focus(e)d

              Computers nowadays have awesome capabilities.

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              Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

              With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

              This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

              Grammarly for Editing

              Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

              You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

              Loom

              There are times that words in an email or written text in a chat app will just not convey the right meaning.

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              There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

              With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

              Chrome Calendar Extension

              No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

              Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

              Final Thoughts

              Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

              Featured photo credit: Benjamin Dada via unsplash.com

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