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How to Give a Presentation Like a Pro

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How to Give a Presentation Like a Pro

The usual approach when preparing a presentation is putting the points into slides. But the best presentations do not seek to merely inform. They make a lasting mark. Martin Luther King’s 1963 “I Have A Dream” speech inspired a nation to reconsider their assumptions around race and social justice. Ronald Reagan’s speech in Berlin, delivered in 1987, wasn’t an objective remark on historical events. It was a passionate plea, an attempt to hasten the tearing down of the Berlin Wall. Neither will be remembered for their PowerPoint presentations, but for their heartfelt messages.

Treat a presentation like a drama show

The best presentations are not collections of facts or statistics. They are stories, put together and performed with dramatic flair. The first question you need to ask yourself is this – “What is the point of this presentation?” Don’t start your preparations until you can provide a confident answer. What emotions are you looking to trigger in your audience? How exactly do you want to influence them, and what actions do you want them to take as a result of your presentation?

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There is much more to a speech than writing the words and moving through a set of key points written on a card or set of slides. How will you move around and vary your voice in such a way that emphasizes your message? Think about the gestures you can use, the facial expressions you will use, and how you will move around the stage.

A great speaker is the main actor/actress, not the backdrop

Most presentations are purely informative. The audience are directed to focus on the presentation slides rather than the person speaking. While if you want to leave an impression, you need to make yourself the focus. Presentation slides are just supplementary. Never, ever let them steal the limelight. See how Scott Dinsmore did that.

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How to make your audience listen to you attentively

To be the limelight on stage, you can’t just directly put all what you want to say on the slides. You need to carefully plan and edit every part.

Only talk about one key point at a time. Don’t be greedy

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    When you provide little on the slide like only one word in the middle, people will look to you for elaboration. When you put multiple points into a single slide, the audience will be so hard working digesting all the information on the slide. This doesn’t help them understand better as human’s brains aren’t designed for multi-tasking. The more points you want them to get, the less they can understand.

    Make sure people can get the gist within 3 seconds

    More than that it means the message isn’t conveyed clearly enough and people will zone out. They’ll completely ignore what you’re going to say even if your ideas are truly brilliant.

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    Always be economical. Cut everything that doesn’t serve a purpose

    Although it’s tempting to include all the interesting things you know/you found when doing research, these would only make your key message weaker if they aren’t highly relevant. Be bold to cut them whenever they don’t add value for the key message. It’s often not what’s added that matters, but what’s cut that matters.

    Illustrate your points with images

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      This sounds contradictory but it’s not. When the image can catch audience’s attention and wake them up, you’re actually telling them to look at you again, that you’re going to raise a great point next. What’s more, people retain 10% of what they hear three days following a presentation, but if the information is accompanied by a picture, this figure jumps to 65%.[1]

      Always be specific

      Cliches are hardly memorable. Always add in additional details and fascinating statistics where possible to add character and interest. Like you could simply tell your audience that buying a car is an important decision, but a better approach is to reframe it in terms of numbers and emotions: “To buy a car it entails choosing a vehicle that helps you make memories, that will keep your life running smoothly, and transports you and your loved ones over 13,000 miles each year.”[2] Specific facts and emotive stories will give you a direct line to your audience’s hearts, and you are sure to leave a great impression.

      Reference

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      Brian Lee

      Chief of Product Management at Lifehack

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      Last Updated on October 21, 2021

      How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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      How to Create Your Own Ritual to Conquer Time Wasters and Laziness

      Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

      Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

      The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

      Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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      Program Your Own Algorithms

      Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

      Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

      By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

      How to Form a Ritual

      I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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      Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

      1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
      2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
      3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
      4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

      Ways to Use a Ritual

      Based on the above ideas, here are some ways you could implement your own rituals:

      1. Waking Up

      Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

      2. Web Usage

      How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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      3. Reading

      How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

      4. Friendliness

      Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

      5. Working

      One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

      6. Going to the gym

      If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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      7. Exercise

      Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

      8. Sleeping

      Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

      8. Weekly Reviews

      The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

      Final Thoughts

      We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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      More Tips to Conquer Time Wasters and Procrastination

       

      Featured photo credit: RODOLFO BARRETO via unsplash.com

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