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Last Updated on February 25, 2018

Reading With Purpose Can Change Your Life

Reading With Purpose Can Change Your Life

As a person working in the advancing, quickly moving online industry, I always try to take the time to slow down and get lost in a book. Yes, there are many resources where I can get information instantly. But these little tid-bits of information filter through, and get lost in the abyss of the subconscious. It leaves me feeling empty, because regardless of the constant flow of information, it’s hard to have a firm grasp on any of it.

There is so much out there distracting us between entertainment, media, and social networks. Our attention is constantly getting interrupted. We tend to choose these little crumbs of instant gratification over the true gratification of indulging yourself in a fine piece of literature.

But when I read, I give myself fully to the book. Whether it’s a story, autobiography, or informative piece, I still allow it to take me elsewhere. I put myself in a frame of mind where I am involved with the processes being described, and am able to get a firmer grasp of the information being shared.

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If your brain does not have to process the information presented, then the information will be lost. So actually reading that small excerpt will ultimately be a waste of time. But if you focus your attention and take an interest in the fact or scenario at hand, such as when you are reading a book, it is likely you won’t forget it.

Reading is the only way you can travel without leaving

Search engines are my best friend. I consult Google countless times a day, and I will bet that you do too. But these tools are designed to help you to solve the most common or shallow issues. When it comes to issues such as life decisions or interpersonal problems, a search engine cannot provide you with a solution that is solid and useful. It can direct you to some archives from people who may have similar experiences, but even those answers are typically shallow and just convey that someone else has the same issue.

In a book, you are able to work through the issues alongside the main character, almost as if you are processing through it yourself in real life. That is, because you are in a way. Whenever this issue arises in the future, you will know exactly how to handle it because you have already experienced that frame of mind.

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Reading is the only way that you can travel without actually going anywhere. It is the only way that you can experience someone else’ life while still remaining yourself. It gives you the opportunity to “mentally travel” as you picture the places and people being described. You are able to experience the hardships of people from a culture very different from yours, understanding how they perceive and handle life. Experience it as your own pain and joy as well because you are a part of the journey.

You can get that sense of transcendence from movies as well. In a sense, yes. If you really throw yourself into the plot and imagine yourself as a part of the story it is possible. But so much is lost because the film makers have already visualized the ideas and feelings for you.

Reading is an investment that will leave your mind rich

Committing to a book is certainly a test of will. The average book will take between 5-10 hours to finish depending on your reading speed and interest in the material. 10 hours is a lot of time, make sure it is spent wisely.

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If you are truly invested in the material, you will absorb and internal the information without even realizing it. Many of us don’t have 10 hours to spend reading, nor could our eyes and minds stay focused for that long. So breaking it up into 1 or 2 hour sessions is just fine, as long as you stay consistent.

Keep it in mind that if you take too long of breaks in between reading sessions, you are going to forget the previous material and need to backtrack. Think about how often you can remember things you read a month ago? When you are not reading constantly , not only will you lose focus and interest, you will have to pay much effort to reconnect the bits and pieces in your mind. It’s better for you to adjust your reading time so you will be committed to read every day.

Ready to take the mental adventure again? Here are some mental notes to find the right book

There are loads of books covering the same topic, so you have lots of options to find one that really appeals to you. You just need to find the genre and writing styles that you prefer, and it is a bit of a snowball effect from there!

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I have grouped books into 3 categories that you can choose from based on the benefits that can be attained from reading them:

1. Pick something that can strengthen your skills

These are packed with knowledge that are consolidate over the years as you read on about this topic or trade. There is scientific evidence that reading for 1 hour per day about a particular field will make you an expert on the subject within 7 years.

2. Go through success stories and learn about the struggles and failures

These will walk you through the challenges and struggles faced by some of your most successful idols. It will help you to humanize the process and realize that the head haunchos are really just people, and they falter too. And now you can get an insider’s perspective of how they turned their obstacles into opportunity.

3. Allow yourself to experience lives that are completely different from yours

The best thing about reading is that you can vicariously live lives that aren’t your own. This will give you insight on other’s life experiences, and help you to be more understanding about people. Reading about the process of other people’s struggles and experiences will help you to prepare yourself in the event that something similar happens to you in the future.

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Leon Ho

Founder & CEO of Lifehack

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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