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Reading With Purpose Can Change Your Life

Reading With Purpose Can Change Your Life

As a person working in the advancing, quickly moving online industry, I always try to take the time to slow down and get lost in a book. Yes, there are many resources where I can get information instantly. But these little tid-bits of information filter through, and get lost in the abyss of the subconscious. It leaves me feeling empty, because regardless of the constant flow of information, it’s hard to have a firm grasp on any of it.

There is so much out there distracting us between entertainment, media, and social networks. Our attention is constantly getting interrupted. We tend to choose these little crumbs of instant gratification over the true gratification of indulging yourself in a fine piece of literature.

But when I read, I give myself fully to the book. Whether it’s a story, autobiography, or informative piece, I still allow it to take me elsewhere. I put myself in a frame of mind where I am involved with the processes being described, and am able to get a firmer grasp of the information being shared.

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If your brain does not have to process the information presented, then the information will be lost. So actually reading that small excerpt will ultimately be a waste of time. But if you focus your attention and take an interest in the fact or scenario at hand, such as when you are reading a book, it is likely you won’t forget it.

Reading is the only way you can travel without leaving

Search engines are my best friend. I consult Google countless times a day, and I will bet that you do too. But these tools are designed to help you to solve the most common or shallow issues. When it comes to issues such as life decisions or interpersonal problems, a search engine cannot provide you with a solution that is solid and useful. It can direct you to some archives from people who may have similar experiences, but even those answers are typically shallow and just convey that someone else has the same issue.

In a book, you are able to work through the issues alongside the main character, almost as if you are processing through it yourself in real life. That is, because you are in a way. Whenever this issue arises in the future, you will know exactly how to handle it because you have already experienced that frame of mind.

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Reading is the only way that you can travel without actually going anywhere. It is the only way that you can experience someone else’ life while still remaining yourself. It gives you the opportunity to “mentally travel” as you picture the places and people being described. You are able to experience the hardships of people from a culture very different from yours, understanding how they perceive and handle life. Experience it as your own pain and joy as well because you are a part of the journey.

You can get that sense of transcendence from movies as well. In a sense, yes. If you really throw yourself into the plot and imagine yourself as a part of the story it is possible. But so much is lost because the film makers have already visualized the ideas and feelings for you.

Reading is an investment that will leave your mind rich

Committing to a book is certainly a test of will. The average book will take between 5-10 hours to finish depending on your reading speed and interest in the material. 10 hours is a lot of time, make sure it is spent wisely.

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If you are truly invested in the material, you will absorb and internal the information without even realizing it. Many of us don’t have 10 hours to spend reading, nor could our eyes and minds stay focused for that long. So breaking it up into 1 or 2 hour sessions is just fine, as long as you stay consistent.

Keep it in mind that if you take too long of breaks in between reading sessions, you are going to forget the previous material and need to backtrack. Think about how often you can remember things you read a month ago? When you are not reading constantly , not only will you lose focus and interest, you will have to pay much effort to reconnect the bits and pieces in your mind. It’s better for you to adjust your reading time so you will be committed to read every day.

Ready to take the mental adventure again? Here are some mental notes to find the right book

There are loads of books covering the same topic, so you have lots of options to find one that really appeals to you. You just need to find the genre and writing styles that you prefer, and it is a bit of a snowball effect from there!

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I have grouped books into 3 categories that you can choose from based on the benefits that can be attained from reading them:

1. Pick something that can strengthen your skills

These are packed with knowledge that are consolidate over the years as you read on about this topic or trade. There is scientific evidence that reading for 1 hour per day about a particular field will make you an expert on the subject within 7 years.

2. Go through success stories and learn about the struggles and failures

These will walk you through the challenges and struggles faced by some of your most successful idols. It will help you to humanize the process and realize that the head haunchos are really just people, and they falter too. And now you can get an insider’s perspective of how they turned their obstacles into opportunity.

3. Allow yourself to experience lives that are completely different from yours

The best thing about reading is that you can vicariously live lives that aren’t your own. This will give you insight on other’s life experiences, and help you to be more understanding about people. Reading about the process of other people’s struggles and experiences will help you to prepare yourself in the event that something similar happens to you in the future.

More by this author

Leon Ho

Founder & CEO of Lifehack

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Last Updated on September 17, 2019

How to Delegate Work Effectively (Step-By-Step Guide)

How to Delegate Work Effectively (Step-By-Step Guide)

All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

The Importance of Delegation

An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

Here’s an example of bad delegation:

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    Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

    The Fear of Delegating Tasks

    Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

    • They may resent the idea that someone else may get the credit for a project.
    • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
    • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
    • They may suspect that it’s simpler and quicker just to do a task themselves.
    • They dislike the idea of letting go of tasks they enjoy doing.
    • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

    Delegation vs Allocation

    Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

    When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

    How to Delegate Work Effectively (A Step-By-Step Guide)

    So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

    1. Know When to Delegate

    By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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    This brief video explains these levels and offers examples of when it’s appropriate to use each one:

    Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

    Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

    When you’re deciding how to delegate work, ask the following questions:

    • Do you have to be in charge of this task, or can someone else pull it off?
    • Does this require your attention to be successful?
    • Will this work help an employee develop their skills?
    • Do you have time to teach someone how to do this job?
    • Do you expect tasks of this nature to recur in the future?

    2. Identify the Best Person for the Job

    You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

    Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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    Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

    You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

    3. Tell and Sell to Get the Member Buy-In

    After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

    When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

    4. Be Clear and Specific About the Work

    It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

    By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

    This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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    5. Support Your Employees

    To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

    Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

    Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

    6. Show Your Appreciation

    During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

    Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

    Bottom Line

    Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

    To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

    Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

    More About Delegation

    Featured photo credit: Freepik via freepik.com

    Reference

    [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
    [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
    [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
    [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
    [5] Leadership Skills Training: Delegation
    [6] Abhinav Jain: Delegation of work vs Allocation of work
    [7] Anthony Donovan: Management Training: Delegating Effectively
    [8] Management 3.0: Practice: Delegation Board
    [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
    [10] Inc.: 6 Ways to Delegate More Effectively
    [11] The Muse: The 10 Rules of Successful Delegation
    [12] Teresa Amabile and Steven Kramer: The Progress Principle

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