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One Simple Technique to Stop the Same Old Problems From Coming Back

One Simple Technique to Stop the Same Old Problems From Coming Back

About a year ago, I found myself experiencing quite severe headaches. They were manageable thanks to painkillers, yet, of course they persisted. After a while they suddenly stopped, this was a relief but quite a surprise, until I realized that the stress I was experiencing was causing them. Once the stressful situation stopped, the headaches stopped.

I realized then, that the only sure fire way of resolving an issue, is to resolve or eliminate the root cause of the issue. Much like when you are weeding your garden, unless you remove the roots of the weeds, the weeds will just continue to re-grow.

Essentially, when a regularly occurring problem arises, you have to go through a causal analysis of the issue,[1] to identify the causes of the problem and treat that, not just the symptoms. When I was only using painkillers for my headache, I was only treating the symptoms, and so, the headaches continued.

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We tend to seek the easy way out when it comes to solving a problem.

As humans, we seem to prefer immediate satisfaction. When a problem arises we tend to go for the issue which will be resolved quickly. As such it is totally understandable why we tend to only treat the most obvious symptoms to the most obvious problems, then stop when we mistakenly think things are fine. We neglect probability[2] and become blind to the most obvious causes, going for the black and white answers and immediate resolutions, without knowing, or appreciating that things are never so clear cut.

Ultimately, when we only treat the symptom, the real issue remains untreated and gets worse. I was lucky that my headaches came from a stressful situation which resolved itself (and the headaches along with it). I merely thought that I was having headaches because…I was having headaches. Were my headaches due to a severe underlying issue, or were caused by continuing stress, then they would have only got worse.

In tolerating the issue, or only treating obvious symptoms, we become at risk of normalizing the issue. Willfully allowing it to continue as we are reluctant to apply the real effort to resolve the issue through and through.

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Finding the root cause can solve a problem once and for all.

Applying a root cause analysis isn’t just useful for resolving personal problems, but any recurring issue or problem that might arise, in any field. Much has been written about applying causal analysis’ in business, or in the workplace.

Identifying the source of a problem, and resolving it there is the only real way of making sure the problem goes away for good. But how do you identify the root cause of an issue?

In the 1970s James Reason, a cognitive psychologist called James Reason realized most human errors originated when the person making the error was working automatically, in a state of absent mindedness, and not paying true, due attention to their work.[3]

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With Reason’s findings understood he became an important innovator for patient safety in the healthcare industry, as now people were more aware of the possible causes of issues (human error) and thus could eliminate the issue from the root, perhaps by improving staff awareness and staff training so no errors born from absent mindedness could occur.

But how do you go through a causal analysis?

Approach the problem

When you intend to uncover the root cause of a problem, you need to approach the problem with three things in mind.[4]

  • What exactly has happened/is happening?
    For example: “I am having a headache”
  • Why did it happen?
    For example: “I am currently going through a lot of stress”
  • How can I stop this from happening again?
    For example: “I need to manage my stress levels better”

With careful consideration of these three things, you should be well on your way to resolving it forever.

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A root cause analysis follows the rule of cause and effect, and assumes things behind the scenes are often interlinked in interesting and surprising ways. As such, you may be surprised what may be the true cause of the problem, so you should be open minded and perhaps be prepared to dig.

Analyze the problem carefully

To be thorough in your causal analysis there are seven steps to follow:[5]

  1. Firstly the problem needs to be identified and studied in considerable detail. Ask yourself: what are the exact symptoms of the issue?
  2. Try to collect as much data and information about the issue. Consider if there is a genuine problem, consider how long that problem has persisted, and consider the impact.
    Under careful consideration, the problem’s cause may begin to be clearer. If the problem affects multiple people, talk to them to get as much information as you can.
  3. Try to identify the cause.
    This can be difficult, you need to go through the exact sequence of events that led to the problem, or leads to the problem occurring. If this problem has occurred multiple times, note any similarities in the events.
    Be aware of any underlining conditions which allow the issue to occur, and be aware of any other related problems which may help your analysis.It could be a good idea to break the issue down into smaller and smaller pieces into you have a clear picture of things. Or consider the cause and affect relationships which connect things.
  4. Once the root cause has been identified ask yourself why it exists, ask yourself why it occurred. You might find it worth analyzing the casual factor itself.
  5. Think about what can be done to the root cause. Try to think of possible solutions to it, and consider, through understanding the problem, what might occur if the root cause removed or changed.
    Under consideration you may come to the ideal solution.
  6. Implement the solution.
  7. Pay attention, and with luck, no more work is needed.
    But if the problem persists, return to the root cause and consider further solutions.

This all sounds incredibly complicated, but trust me, its not.

The trick is, to not go for the immediate resolution, but take time to reveal the solution.

Featured photo credit: Flaticon via stocksnap.io

Reference

[1]Changingminds: Causal Analysis
[2]Changingminds: Neglect of Probability Bias
[3]Bright Hub Project Management: Overviews of Different Root Cause Analysis Methods
[4](Mind Tools: Root Cause Analysis
[5]Bright Hub Project Management: Overview of Root Cause Analysis Techniques

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Last Updated on August 16, 2018

16 Productivity Secrets of Highly Successful People Revealed

16 Productivity Secrets of Highly Successful People Revealed

The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

How about a unique spin on things?

These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

1. Empty your mind.

It sounds counterproductive, doesn’t it?

Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

Here’s a guide to help you empty your mind and think sharper:

How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

2. Keep certain days clear.

Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

3. Prioritize your work.

Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Chop up your time.

Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

5. Have a thinking position.

Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

6. Pick three to five things you must do that day.

To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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Make sure they’re things that need to be done that day, so you don’t keep putting them off.

7. Don’t try to do too much.

OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

8. Have a daily action plan.

Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

9. Do your most dreaded project first.

Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

10. Follow the “Two-Minute Rule.”

The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

11. Have a place devoted to work.

If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

12. Find your golden hour.

You don’t have to stick to a “typical” 9–5 schedule!

Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

13. Pretend you’re on an airplane.

It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

14. Never stop.

Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

15. Be in tune with your body.

Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

16. Try different methods.

Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

Featured photo credit: Unsplash via unsplash.com

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