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Top 5 most secured ways to share your files and data

Top 5 most secured ways to share your files and data

Data sharing is a very important tool in our everyday lives. Most of the time, it’s very easy  to pair your phone with an acquaintance’s in order to just send and receive a few documents, files and data, whether for work, school or any other purpose.

However, one main issue that often gets neglected when sharing files is the safety of the transfer medium. These days, there are many media for transferring files. However, not all of them are safe and can guarantee the protection of your files from intruders, spies or thieves.

Even cloud sharing could be a risk. Cloud-based file storage and sharing services are advantageous to all types of businesses as they provide easy, economical and convenient access to information anytime and from anywhere. However, if any of your employees uses their personal accounts and free services that are designed for consumer use, they could be putting your business at a huge risk of a security breach.

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The safety of shared files and sensitive data has become a major technological question these days, especially since the hacking of several seemingly impregnable storage services has let out a lot of information that is valuable to millions of people around the world. We have bridged that gap and come up with a list of safe media for file transfer. Our list is compressed to just 5, although there are many more in the market today.

Dropbox

Dropbox, although mainly used as a storage medium, is also quite awesome in sharing files and data. To protect a file or data that is being sent, Dropbox makes use of SSL/TLS for its file transfers. It creates a secure tunnel that is protected by 128-bit or higher AES encryption security. Dropbox file data is stored in file blocks that are fragmented, almost unrecognizable and highly encrypted using 256-bit AES encryption.

Apart from this, a Dropbox user can’t directly view another user’s files unless he is provided with a link to share or view folders. It’s quite secure, although human users also have to be vigilant in protecting their data.

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Google Drive

Yes, Google Drive is a form of cloud storage service and we have stated earlier that cloud storage might not be as secure as we think it is. However, Google Drive is one of the few exceptions to our assertion. Google Drive enhances flexibility, reduces overhead costs and promotes collaboration.

To secure files, it also makes use of high levels of encryption. This means that as soon as a file is backed up to Google Drive, its security can be guaranteed. If you want to share a file from Google Drive, its security while in transit is still 100% guaranteed. No intruder will be able to scan your files and you’ll be in full control of what you want to do with it.

Barcode Media

Barcodes are specific images with specific codes embedded in them. A barcode is specific to a device and no two devices have the same barcode. Recently, there have been great strides in transfer using barcodes and barcode scanners.

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However, not all file transfer media that make use of barcodes are secure. For a secure option, we’ll recommend Waspbarcode. This service, although primarily a tracking and monitoring device, ensures the security of files that are sent via its medium, also making use of top notch encryption.

SHAREit

SHAREit is a file transferring app that was developed by Lenovo to enhance the speedy dissemination of files from Windows and Android-operated devices over a network. Although its potency has been questioned over the years, SHAREit recently launched a new version which included hard coded passwords. SHAREit has a secure mode, where it asks users to provide their passwords before they can successfully share files to others. Secure mode also makes use of 256-bit AES encryption in securing file transfers.

NFC

Near Field Communication is a service, like Bluetooth and Infrared, that allows for free and safe file sharing, although it started as a means of making payments. Its breakthrough came when Apple decided to make use of it on their devices to make payments.

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To secure the files that are sent through its service, NFC makes use of special processors and a high-end encryption process. Its security is very stable, although it is advised that when you’re not making use of it, you should turn it off as an idle NFC device could serve as a host for intruders to tap into the files of others whose NFC services aren’t so secure.

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Tanvir Zafar

The founder of ISU Technologies, passionate in writing about productivity, creativity, entrepreneurship, work and technology.

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Last Updated on July 16, 2019

6 Effective Ways to Enhance Your Problem Solving Skills

6 Effective Ways to Enhance Your Problem Solving Skills

Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

What to have for dinner tonight?

Which route to take to work?

How to fix a project that’s running behind schedule?

How to change from an uninspiring job to a career you’re really passionate about?

Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

Why Are Problem Solving Skills Important?

Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

Problem solving skills are for our everyday lives.

How to Enhance Problem Solving Skills

Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

You don’t have to be super smart to be a problem solver, you just need practice.

When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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1. Focus on the Solution, Not the Problem

Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

2. Adapt 5 Whys to Clearly Define the Problem

5 Whys is a problem solving framework to help you get to the root of a problem.

By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

For example:

If the problem is “always late to work”…

  • Why am I late to work?
    I always click the snooze button and just want to go on sleeping.
  • Why do I want to go on sleeping?
    I feel so tired in the morning.
  • Why do I feel tired in the morning?
    I slept late the night before, that’s why.
  • Why did I sleep late?
    I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
  • Why did I drink coffee?
    Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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3. Simplify Things

As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

4. List out as Many Solutions as Possible

Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

5. Think Laterally

Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

‘You cannot dig a hole in a different place by digging it deeper.”

Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

6. Use Language That Creates Possibility

Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

The Bottom Line

There’s nothing scary about a problem when you start to adapt my advice.

Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

Every problem is telling you that something is not currently working and that you need to find a new way around it.

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So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Planet of Success: Problem vs Solution Focused Thinking

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