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Top 5 most secured ways to share your files and data

Top 5 most secured ways to share your files and data

Data sharing is a very important tool in our everyday lives. Most of the time, it’s very easy  to pair your phone with an acquaintance’s in order to just send and receive a few documents, files and data, whether for work, school or any other purpose.

However, one main issue that often gets neglected when sharing files is the safety of the transfer medium. These days, there are many media for transferring files. However, not all of them are safe and can guarantee the protection of your files from intruders, spies or thieves.

Even cloud sharing could be a risk. Cloud-based file storage and sharing services are advantageous to all types of businesses as they provide easy, economical and convenient access to information anytime and from anywhere. However, if any of your employees uses their personal accounts and free services that are designed for consumer use, they could be putting your business at a huge risk of a security breach.

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The safety of shared files and sensitive data has become a major technological question these days, especially since the hacking of several seemingly impregnable storage services has let out a lot of information that is valuable to millions of people around the world. We have bridged that gap and come up with a list of safe media for file transfer. Our list is compressed to just 5, although there are many more in the market today.

Dropbox

Dropbox, although mainly used as a storage medium, is also quite awesome in sharing files and data. To protect a file or data that is being sent, Dropbox makes use of SSL/TLS for its file transfers. It creates a secure tunnel that is protected by 128-bit or higher AES encryption security. Dropbox file data is stored in file blocks that are fragmented, almost unrecognizable and highly encrypted using 256-bit AES encryption.

Apart from this, a Dropbox user can’t directly view another user’s files unless he is provided with a link to share or view folders. It’s quite secure, although human users also have to be vigilant in protecting their data.

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Google Drive

Yes, Google Drive is a form of cloud storage service and we have stated earlier that cloud storage might not be as secure as we think it is. However, Google Drive is one of the few exceptions to our assertion. Google Drive enhances flexibility, reduces overhead costs and promotes collaboration.

To secure files, it also makes use of high levels of encryption. This means that as soon as a file is backed up to Google Drive, its security can be guaranteed. If you want to share a file from Google Drive, its security while in transit is still 100% guaranteed. No intruder will be able to scan your files and you’ll be in full control of what you want to do with it.

Barcode Media

Barcodes are specific images with specific codes embedded in them. A barcode is specific to a device and no two devices have the same barcode. Recently, there have been great strides in transfer using barcodes and barcode scanners.

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However, not all file transfer media that make use of barcodes are secure. For a secure option, we’ll recommend Waspbarcode. This service, although primarily a tracking and monitoring device, ensures the security of files that are sent via its medium, also making use of top notch encryption.

SHAREit

SHAREit is a file transferring app that was developed by Lenovo to enhance the speedy dissemination of files from Windows and Android-operated devices over a network. Although its potency has been questioned over the years, SHAREit recently launched a new version which included hard coded passwords. SHAREit has a secure mode, where it asks users to provide their passwords before they can successfully share files to others. Secure mode also makes use of 256-bit AES encryption in securing file transfers.

NFC

Near Field Communication is a service, like Bluetooth and Infrared, that allows for free and safe file sharing, although it started as a means of making payments. Its breakthrough came when Apple decided to make use of it on their devices to make payments.

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To secure the files that are sent through its service, NFC makes use of special processors and a high-end encryption process. Its security is very stable, although it is advised that when you’re not making use of it, you should turn it off as an idle NFC device could serve as a host for intruders to tap into the files of others whose NFC services aren’t so secure.

More by this author

Tanvir Zafar

The founder of ISU Technologies, passionate in writing about productivity, creativity, entrepreneurship, work and technology.

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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