Advertising
Advertising

Top 5 most secured ways to share your files and data

Top 5 most secured ways to share your files and data

Data sharing is a very important tool in our everyday lives. Most of the time, it’s very easy  to pair your phone with an acquaintance’s in order to just send and receive a few documents, files and data, whether for work, school or any other purpose.

However, one main issue that often gets neglected when sharing files is the safety of the transfer medium. These days, there are many media for transferring files. However, not all of them are safe and can guarantee the protection of your files from intruders, spies or thieves.

Even cloud sharing could be a risk. Cloud-based file storage and sharing services are advantageous to all types of businesses as they provide easy, economical and convenient access to information anytime and from anywhere. However, if any of your employees uses their personal accounts and free services that are designed for consumer use, they could be putting your business at a huge risk of a security breach.

Advertising

The safety of shared files and sensitive data has become a major technological question these days, especially since the hacking of several seemingly impregnable storage services has let out a lot of information that is valuable to millions of people around the world. We have bridged that gap and come up with a list of safe media for file transfer. Our list is compressed to just 5, although there are many more in the market today.

Dropbox

Dropbox, although mainly used as a storage medium, is also quite awesome in sharing files and data. To protect a file or data that is being sent, Dropbox makes use of SSL/TLS for its file transfers. It creates a secure tunnel that is protected by 128-bit or higher AES encryption security. Dropbox file data is stored in file blocks that are fragmented, almost unrecognizable and highly encrypted using 256-bit AES encryption.

Apart from this, a Dropbox user can’t directly view another user’s files unless he is provided with a link to share or view folders. It’s quite secure, although human users also have to be vigilant in protecting their data.

Advertising

Google Drive

Yes, Google Drive is a form of cloud storage service and we have stated earlier that cloud storage might not be as secure as we think it is. However, Google Drive is one of the few exceptions to our assertion. Google Drive enhances flexibility, reduces overhead costs and promotes collaboration.

To secure files, it also makes use of high levels of encryption. This means that as soon as a file is backed up to Google Drive, its security can be guaranteed. If you want to share a file from Google Drive, its security while in transit is still 100% guaranteed. No intruder will be able to scan your files and you’ll be in full control of what you want to do with it.

Barcode Media

Barcodes are specific images with specific codes embedded in them. A barcode is specific to a device and no two devices have the same barcode. Recently, there have been great strides in transfer using barcodes and barcode scanners.

Advertising

However, not all file transfer media that make use of barcodes are secure. For a secure option, we’ll recommend Waspbarcode. This service, although primarily a tracking and monitoring device, ensures the security of files that are sent via its medium, also making use of top notch encryption.

SHAREit

SHAREit is a file transferring app that was developed by Lenovo to enhance the speedy dissemination of files from Windows and Android-operated devices over a network. Although its potency has been questioned over the years, SHAREit recently launched a new version which included hard coded passwords. SHAREit has a secure mode, where it asks users to provide their passwords before they can successfully share files to others. Secure mode also makes use of 256-bit AES encryption in securing file transfers.

NFC

Near Field Communication is a service, like Bluetooth and Infrared, that allows for free and safe file sharing, although it started as a means of making payments. Its breakthrough came when Apple decided to make use of it on their devices to make payments.

Advertising

To secure the files that are sent through its service, NFC makes use of special processors and a high-end encryption process. Its security is very stable, although it is advised that when you’re not making use of it, you should turn it off as an idle NFC device could serve as a host for intruders to tap into the files of others whose NFC services aren’t so secure.

More by this author

Tanvir Zafar

The founder of ISU Technologies, passionate in writing about productivity, creativity, entrepreneurship, work and technology.

15 Best Organization Apps to Boost Your Productivity in 2021 7 Best Goal Tracking Apps to Help You Reach Your Goals 10 Best Note-Taking Apps to Keep Your Life Organized 10 Best Task List Apps to Boost Productivity in 2020 10 Most Effective Apps to Help You Beat Procrastination

Trending in Productivity

1 The Ultimate Morning Routine for Success of Highly Successful People 2 10 Good Habits to Have in Life to Be More Successful 3 Powerful Daily Routine Examples for a Healthier Life 4 How to Increase Willpower and Be Mentally Tough 5 How to Influence People and Make Them Feel Good

Read Next

Advertising
Advertising
Advertising

Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

Advertising

I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

Advertising

My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

Advertising

Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

Advertising

Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

Read Next