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8 Clever Hacks To Get The Most Out of Google Drive

8 Clever Hacks To Get The Most Out of Google Drive

Are you sure you know all the cool functionality Google Docs Suite has to offer you? Whether you’ve been using this cloud storage for years or you just got your hands on it, there’s always more to discover. Here are 8 clever hacks you may have no idea about!

1. You Can Search Inside Photos and PDF Files

Did you know that uploaded PDFs and image files become completely searchable when you upload them to Google Drive? No? Well, you should take advantage of this feature right now.

Also, you can edit this kind of files within the application too. Simply right-click an uploaded PDF or image file, then choose Open with Google Docs. Depending on the quality of file, Google drive will be able to transform those visuals into texts – a handy feature when dealing with scanned documents.

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Additionally, you can store as many photos, as you like on Google Drive (without losing any free space) as long as the resolution size of those is less than 2048×2048.

2. You Can Scan Documents With Google Drive

If you have an Android phone and installed the native Google Drive app for Android, then you can use your smartphone as a portable scanner (sorry Apple fans, this feature isn’t available for iOS yet).

Access the front screen of the app, tap the large plus icon and afterwards choose Scan from the pop-up menu. The automatic detection is pretty accurate, though you can also rotate and crop images manually if needed. All your scans are instantly uploaded to your Google Drive and saved as PDF files.

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3. You Can Dictate Your Documents

There’s no need to install any additional dictating software. Just open a new text document in Google Drive, select Tools, and the Voice Typing. Click the mic icon and you are ready to go. You can right-click the underlined words to receive alternative suggestions. The app is rather accurate and supports common voice commands like “bold”, “italics”, “go to the end of the line” and so on.

4. You Can Adjust Sharing Permissions

Heads up, Google Drive is an excellent collaboration tool, especially for distributed teams. You probably do know about the one-click doc-sharing feature, but you may not have looked into all of the options available.

First, you can regulate whether another user can comment, view or edit the shared file. Next, you can review who has access to the document in the first place and what their roles/permissions are. Lastly, you can adjust various link sharing options and set the access to public, specific people only and so on.

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5. You Can Use Google Drive Offline

You can enjoy the Google Drive Suite even in offline mode, but you need to activate the feature first. For this click the settings cog in the upper right corner on the front page of the Google drive, head to Settings and on the General tab tick the box “Sync…offline” and the app will start caching all the recent Drive files while you’re offline.

Though you won’t be able to watch videos or open photos in offline mode, you’ll be able to view, edit and create new files in native Google Drive formats even when you are not connected to the web.

6. You Can Browse Through Your Files Using Voice

Again, no need to type some search terms whenever you’re looking for a specific file. You can just say the words.

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In order to this, you’ll have to activate Google Now – the apps smart voice assistance available for Android users. Launch the app and say “search Drive for + your file name”.

7. You Can Quickly Discover The Largest File On Your Drive

Those 17 GB of free space can end up faster than you blink, if you’re using this cloud storage regularly. If you’re not ready to upgrade yet and pay for extra space, schedule a spring clean. That could be done quite fast with this hack.

To identify the largest file, go to the Drive’s main screen and look in the left bottom corner. You’ll see exactly how much space you have used so far. Next, click the small Drive entry (or this link directly) and the largest files will show up at the top of the list and you can start cleaning from there.

8. You Can Quickly Sync Files To and From Your Desktop

When you install the Google Drive desktop client for Windows or Mac, you receive access to all the files on your computer and you can choose which folders or docs to sync with one click.

It reduces the time and efforts required for uploading documents, as the client also gives you offline access to all the files on your Drive. Meaning if you can make the changes offline they’ll get synced once you are connected to a network.

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Last Updated on August 29, 2018

5 Killer Online Journal Tools That Make Journaling Easier and More Fun

5 Killer Online Journal Tools That Make Journaling Easier and More Fun

Journaling is one of the most useful personal development tools around. Not only does it help us process emotions and experiences, work through internal conflicts and improve our self-awareness, it also provides us with a way to keep a day-to-day record of our lives. Traditionally an activity limited to pen and paper, the expansion of consumer technology has enabled journaling to go digital.

Saving your journaling entries online enables you to access them from anywhere, without having to carry a notebook and pen around, and provides you with digital features, like tagging and search functions.

Here are a list of five online journaling tools you can use to bring your practice into the modern age:

1. 750words

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750 words

    750words is a free online journaling tool created by Buster Benson. The site is based on the idea of “Morning Pages”; a journaling tool Julia Cameron suggests in her creativity course The Artist’s Way. Cameron advises aspiring creatives to start each morning with three pages of stream-of-consciousness writing to clear away the mental clutter, leaving you with a clearer mind to face the day.

    750 words is the three-page digital equivalent (assuming the average person writes 250 words per page) and lets you store all your journaling online. Each morning, you’ll receive a prompt asking you to write your 750 words, and the site keeps track of various statistics associated with your entries. The site uses a Regressive Imagery Dictionary to calculate the emotional content from your posts and provides feedback on features like your mood, and most commonly used words.

    750 words is simple to set up and is ideal for anyone who finds it challenging to maintain a consistent journaling practice. The site uses a number of incentives to motivate users, including animal badges awarded to journalers who complete a certain number of days in a row, leader boards, and opt-in monthly challenges.

    2. Ohlife

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    ohlife

      Ohlife is designed to make online journaling as easy as possible. Once you’ve signed up for your free account, the website will send you an email each day asking “How did your day go?” Simply reply to the email with as much or as little detail as you like, and your response will be stored on your account, ready to view next time you log in.

      Ohlife’s appeal lies in its simplicity: no stats, no social sharing, no complicated organisational systems—the site is designed to provide you with a private, online space. Simply respond to the email each day (or skip the days you’re busy) and Ohlife will do the rest.

      3. Oneword

      oneword

        OneWord is a fun online tool that provides you with a single word as a prompt and gives you sixty seconds to write about it. The concept’s aim is to help writers learn how to flow, and the prompts range from the everyday mundane to the profound.

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        Oneword is not a private journaling tool: if you sign up, your answers will be published on the site’s daily blog, which contains a stream of users’ answers, and might be used by Oneword in the future. If you’d rather keep your answers to yourself, you can still use the tool for fun without giving out any personal details.

        4. Penzu

          Penzu is a journaling tool that allows you to store your journaling notes online. The service also offers mobile apps for iOS, Android and Blackberry, so you can journal on the go and save your notes to your account. The basic service is free, however you can upgrade to Penzu Pro and get access to additional features, including military-grade encryption and the ability to save and sync data through your mobile, for $19 per year.

          With either version of Penzu, you can insert pictures, and add tags and comments to entries, as well as search for older entries. You can set your posts to be private and viewable by you only, or share them with others.

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          5. Evernote

          Evernote isn’t a purpose-built journaling tool, however its features make it perfect for keeping your journaling notes in one safe place. With the ability to keep separate “notebooks”, tag your entries, include pictures, audio and web clipping, Evernote will appeal to journalers who want to include more formats than just text in their entries.

          Available online within a web browser, and as a stand-alone desktop app, the service also comes with a series of mobile apps covering almost every device available. These allow you to make notes on the go and sync between the mobile and browser versions of the app.

          For additional features, including text recognition and the ability to collaborate on Notebooks, you can upgrade to Evernote’s premium service, which costs $5 per month.

          Featured photo credit: Unsplash via unsplash.com

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