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8 Clever Hacks To Get The Most Out of Google Drive

8 Clever Hacks To Get The Most Out of Google Drive

Are you sure you know all the cool functionality Google Docs Suite has to offer you? Whether you’ve been using this cloud storage for years or you just got your hands on it, there’s always more to discover. Here are 8 clever hacks you may have no idea about!

1. You Can Search Inside Photos and PDF Files

Did you know that uploaded PDFs and image files become completely searchable when you upload them to Google Drive? No? Well, you should take advantage of this feature right now.

Also, you can edit this kind of files within the application too. Simply right-click an uploaded PDF or image file, then choose Open with Google Docs. Depending on the quality of file, Google drive will be able to transform those visuals into texts – a handy feature when dealing with scanned documents.

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Additionally, you can store as many photos, as you like on Google Drive (without losing any free space) as long as the resolution size of those is less than 2048×2048.

2. You Can Scan Documents With Google Drive

If you have an Android phone and installed the native Google Drive app for Android, then you can use your smartphone as a portable scanner (sorry Apple fans, this feature isn’t available for iOS yet).

Access the front screen of the app, tap the large plus icon and afterwards choose Scan from the pop-up menu. The automatic detection is pretty accurate, though you can also rotate and crop images manually if needed. All your scans are instantly uploaded to your Google Drive and saved as PDF files.

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3. You Can Dictate Your Documents

There’s no need to install any additional dictating software. Just open a new text document in Google Drive, select Tools, and the Voice Typing. Click the mic icon and you are ready to go. You can right-click the underlined words to receive alternative suggestions. The app is rather accurate and supports common voice commands like “bold”, “italics”, “go to the end of the line” and so on.

4. You Can Adjust Sharing Permissions

Heads up, Google Drive is an excellent collaboration tool, especially for distributed teams. You probably do know about the one-click doc-sharing feature, but you may not have looked into all of the options available.

First, you can regulate whether another user can comment, view or edit the shared file. Next, you can review who has access to the document in the first place and what their roles/permissions are. Lastly, you can adjust various link sharing options and set the access to public, specific people only and so on.

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5. You Can Use Google Drive Offline

You can enjoy the Google Drive Suite even in offline mode, but you need to activate the feature first. For this click the settings cog in the upper right corner on the front page of the Google drive, head to Settings and on the General tab tick the box “Sync…offline” and the app will start caching all the recent Drive files while you’re offline.

Though you won’t be able to watch videos or open photos in offline mode, you’ll be able to view, edit and create new files in native Google Drive formats even when you are not connected to the web.

6. You Can Browse Through Your Files Using Voice

Again, no need to type some search terms whenever you’re looking for a specific file. You can just say the words.

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In order to this, you’ll have to activate Google Now – the apps smart voice assistance available for Android users. Launch the app and say “search Drive for + your file name”.

7. You Can Quickly Discover The Largest File On Your Drive

Those 17 GB of free space can end up faster than you blink, if you’re using this cloud storage regularly. If you’re not ready to upgrade yet and pay for extra space, schedule a spring clean. That could be done quite fast with this hack.

To identify the largest file, go to the Drive’s main screen and look in the left bottom corner. You’ll see exactly how much space you have used so far. Next, click the small Drive entry (or this link directly) and the largest files will show up at the top of the list and you can start cleaning from there.

8. You Can Quickly Sync Files To and From Your Desktop

When you install the Google Drive desktop client for Windows or Mac, you receive access to all the files on your computer and you can choose which folders or docs to sync with one click.

It reduces the time and efforts required for uploading documents, as the client also gives you offline access to all the files on your Drive. Meaning if you can make the changes offline they’ll get synced once you are connected to a network.

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Last Updated on November 20, 2020

How to Type Faster: 12 Typing Tips and Techniques

How to Type Faster: 12 Typing Tips and Techniques

Do you know that being able to type faster makes you more productive? In fact, it’ll save you 21 days every year just by typing faster!

Many people look up to master typists and wish that they could handle a keyboard like they do. The truth is that none of them started that way, and they had to learn.

How can you learn how to type faster?

In this article, you’ll learn 12 useful fasting typing tips and techniques.

1. Improve Your Workspace

Many people believe that fast and correct typing will start when you can master the keyboard. However, the truth is that you will need to begin with getting a workspace that is clean, properly ventilated, and comfortable. Also, for optimal typing, you will need to get a table and not work with your laptop or computer on your lap.

If you will be working for an extended period, make sure that you’re comfortable.

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2. Fix Your Posture

If you want to type well, the correct posture will be seated, straight backed, and with your feet planted a little apart, flat on the ground. You wrists should also be positioned in such a way that your fingers can cover the keyboard. Tilt your head a bit as you can look at the screen properly as well.

Adjust your office chair so you’ll be able to easily play with the seat and get a proper posture[1].

Learn how to type faster with correct posture.

    3. Hold Your Posture

    It is also very important that you keep this position as you type. Ensure that your posture is good, and this way, you will be able to avoid getting aches on your wrists. These aches have a way of slowing you down and keeping you out of rhythm.

    Keep your back and shoulders from hunching, and while relaxation should be your key goal as you work on, also be sure to stay upright.

    4. Familiarize Yourself with the Keyboard

    The keyboard is your tool here, so you will need to get to know it. Fortunately for you, most keyboards that you see will make use of the same layout; the QWERTY layout. It is called that because of the letters that make the top left corner. You’ll also find that a lot of keyboards have keys around these main ones that do several things.

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    Here’s a nice video to help you familiarize yourself with the keyboard:

    Work on memorizing the positions of the letter keys, as well as some of the most used punctuation marks. You will need to understand where they are without looking at the keyboard. This is the only way you can learn to type fast.

    5. Close Your Eyes and Say the Keys out Loud as You Press Them

    Another great way to get to know the positions of these letters is to look away from them and directly at the screen. Then, pronounce the keys as you press them and see if you’re correct. This step will go a long way in helping you to memorize the keys, and it can easily help you learn how to type faster.

    6. Start Slowly With Touch-Typing

    Improving your speed as you type is a matter of developing your muscle memory over time. However, the quickest way to master typing will be learning touch typing[2]. If this is your first time with touch typing, then you might spend a lot of time on this step. However, once you can type key combinations without looking at the keyboard layout, your speed will increase.

    7. Don’t Look at Your Hands

    The whole essence of this step is to keep you from looking at your keyboard as you type so that your fingers are made to learn how the keys work.

    Again, you might find that your speed reduces when you begin, but just stick to it. Touch typing will help you to reach higher speeds and master it.

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    8. Practice, Practice, Practice

    Mastering the touch typing technique will prove to be a bit finicky, but once your posture is up and you get your fingers where they should be, you can only improve by practicing.

    Spare some time on a daily basis to practice and master both accuracy and speed. With continuous practice, you will also notice that you make fewer errors with time.

    9. Check out Some Online Typing Games

    There are also some websites that can help you with your practicing. They score you and record your words per minute, so you can try improving your record and competing with others as well. Here are some of the best sites:

    10. Dictation Practice

    If you don’t know what you can write, another alternative to getting good practice is to listen to something and try to type as you hear the words. There is no limit to the kind of things you can write, and you can even make the practice process more fun.

    Get an e-book, an online lecture, or listen to a TV show or talk show.

    11. Monitor Your Progress

    Ensure that you keep track of the progress you make as you go on. However, it is important that you don’t get obsessed with how many words you are able to type in a minute. Rather, ensure that you stay comfortable while you’re practicing. With time, your words per minute will increase, and you’ll be able to clock up some high numbers.

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    12. Get Some Formal Training

    There are many specially designed courses and typing lessons that will boost your abilities. If you’re willing to improve your skill, get any of these and see how well they work for you:

    The Bottom Line

    Typing is a skill that takes time to develop, but with practice and dedication, you can learn how to get faster at typing and improve your productivity on a day-to-day basis.

    One day, you may even improve your typing so much that you reach 40 wpm!

    More Tips on How to Type Faster

    Featured photo credit: Cytonn Photography via unsplash.com

    Reference

    [1] Well: Working WELL anywhere
    [2] Techopedia: Touch Typing

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