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8 Clever Hacks To Get The Most Out of Google Drive

8 Clever Hacks To Get The Most Out of Google Drive

Are you sure you know all the cool functionality Google Docs Suite has to offer you? Whether you’ve been using this cloud storage for years or you just got your hands on it, there’s always more to discover. Here are 8 clever hacks you may have no idea about!

1. You Can Search Inside Photos and PDF Files

Did you know that uploaded PDFs and image files become completely searchable when you upload them to Google Drive? No? Well, you should take advantage of this feature right now.

Also, you can edit this kind of files within the application too. Simply right-click an uploaded PDF or image file, then choose Open with Google Docs. Depending on the quality of file, Google drive will be able to transform those visuals into texts – a handy feature when dealing with scanned documents.

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Additionally, you can store as many photos, as you like on Google Drive (without losing any free space) as long as the resolution size of those is less than 2048×2048.

2. You Can Scan Documents With Google Drive

If you have an Android phone and installed the native Google Drive app for Android, then you can use your smartphone as a portable scanner (sorry Apple fans, this feature isn’t available for iOS yet).

Access the front screen of the app, tap the large plus icon and afterwards choose Scan from the pop-up menu. The automatic detection is pretty accurate, though you can also rotate and crop images manually if needed. All your scans are instantly uploaded to your Google Drive and saved as PDF files.

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3. You Can Dictate Your Documents

There’s no need to install any additional dictating software. Just open a new text document in Google Drive, select Tools, and the Voice Typing. Click the mic icon and you are ready to go. You can right-click the underlined words to receive alternative suggestions. The app is rather accurate and supports common voice commands like “bold”, “italics”, “go to the end of the line” and so on.

4. You Can Adjust Sharing Permissions

Heads up, Google Drive is an excellent collaboration tool, especially for distributed teams. You probably do know about the one-click doc-sharing feature, but you may not have looked into all of the options available.

First, you can regulate whether another user can comment, view or edit the shared file. Next, you can review who has access to the document in the first place and what their roles/permissions are. Lastly, you can adjust various link sharing options and set the access to public, specific people only and so on.

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5. You Can Use Google Drive Offline

You can enjoy the Google Drive Suite even in offline mode, but you need to activate the feature first. For this click the settings cog in the upper right corner on the front page of the Google drive, head to Settings and on the General tab tick the box “Sync…offline” and the app will start caching all the recent Drive files while you’re offline.

Though you won’t be able to watch videos or open photos in offline mode, you’ll be able to view, edit and create new files in native Google Drive formats even when you are not connected to the web.

6. You Can Browse Through Your Files Using Voice

Again, no need to type some search terms whenever you’re looking for a specific file. You can just say the words.

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In order to this, you’ll have to activate Google Now – the apps smart voice assistance available for Android users. Launch the app and say “search Drive for + your file name”.

7. You Can Quickly Discover The Largest File On Your Drive

Those 17 GB of free space can end up faster than you blink, if you’re using this cloud storage regularly. If you’re not ready to upgrade yet and pay for extra space, schedule a spring clean. That could be done quite fast with this hack.

To identify the largest file, go to the Drive’s main screen and look in the left bottom corner. You’ll see exactly how much space you have used so far. Next, click the small Drive entry (or this link directly) and the largest files will show up at the top of the list and you can start cleaning from there.

8. You Can Quickly Sync Files To and From Your Desktop

When you install the Google Drive desktop client for Windows or Mac, you receive access to all the files on your computer and you can choose which folders or docs to sync with one click.

It reduces the time and efforts required for uploading documents, as the client also gives you offline access to all the files on your Drive. Meaning if you can make the changes offline they’ll get synced once you are connected to a network.

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Last Updated on February 15, 2019

7 Tools to Help Keep Track of Goals and Habits Effectively

7 Tools to Help Keep Track of Goals and Habits Effectively

Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

Joe’s Goals

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    Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

    Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

    Daytum

      Daytum

      is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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      Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

      Excel or Numbers

        If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

        What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

        Evernote

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          I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

          Evernote is free with a premium version available.

          Access or Bento

            If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

            Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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            You can check out Access and the Office Suite here and Bento here.

            Analog Bonus: Pen and Paper

            All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

            Conclusion

            I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

            What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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