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10 Exceptional Tools for Assessing Your Team’s Performance

10 Exceptional Tools for Assessing Your Team’s Performance

In modern business, companies are in a constant race with themselves of trying to utilize the resources they have as best as they can. Simply put, all companies try to become as efficient as possible. When talking about efficiency a lot of things might pop into your mind, but one of the most important assets that needs to be efficient is the workforce of a certain company.

This is especially true for small business organizations. Small business organizations usually have their whole teams working on certain projects, meaning they cannot add more members if they need to speed up the process. No, instead they have to manage their teams as best as they can and know how to organize them to do a job faster, while accurately assessing the time needed to complete the project.

Working with a group of people is challenging, and it’s tough to track progress, performance and effectiveness, or organize tasks and manage projects, without an adequate set of tools. Modern tech solutions give even the smallest organizations the option to look into their performance and see whether there are any gaps in their teams.

This is because these tools are usually quite cheap and sometimes even free. So, here are some of the best tools you can use to track the performance of your team and use them to improve its effectiveness as well.

1. HRweb
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    This software focuses on automating all-human resource processes that happen within your business. With this web-based software, HR managers can easily track and manage activities and the performance level of their teams. It has a single dashboard which combines all of the most important HR management features.

    The dashboard includes, employee reviews, time tracking, time off, attendance, scheduling, behavior, goals, recruitment, and document management. It really excels at managing and tracking employee history, and the level of categorization that it allows.

    2. AssessTEAM

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      This is a great all-around continuous feedback suite built to incorporate various process that allow you to monitor your effectiveness as a business and improve your results. With this tool, you can evaluate employees, their engagement, give them directions when they seem lost and run reports that show whether your processes are profitable to your whole business.

      It’s a SAAS software solution directly focused on allowing managers and business owners to assess how well their team is performing. It has thousands of quantitative evaluations that focus on 360 degree peer reviews, project evaluations, annual appraisals and much more. There are so many methodologies for evaluation you can use in AssessTEAM meaning that any business can use it appropriately and customize it how it sees fit.

      It gives you everything you need, but you need to have adequate management knowledge to be able to actually utilize all the options this tool gives you.

      3. Performly

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        This tool streamlines ancient performance management processes using progress tracking, intuitive interface, goal setting, social media-like news feed, and an engaging platform. The whole platform is a capable talent management system that can record job descriptions, individual competency, and create development plans for employees.

        In the center of Performly is, of course, feedback. The reviews it offers go both ways, as employees can perform self-evaluation and, if they want, give feedback to their managers. Additionally, it also has the modern 360-degree review ability, where peers give their feedback, as well as the management.

        4. Asana

        Asana is one of the most popular project management solutions for small business organizations. Besides the fact that it has amazing features and great functionality, the reason for this tool’s popularity is also the fact that it’s completely free for up to 15 users.

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        It’s used for management in real-time and it has an exceptionally intuitive interface which adopts the aesthetics of everyone’s go-to social media platform, Facebook. This means that people can easily learn to use all of its features.

        By using Asana, you will be able to track time, assign adequate tasks to adequate people, get regular updates from the tool on how far your project has gone and visualize goals. The people behind Asana have also added a calendar feature that gives users the ability to graph tasks straight from the dashboard.

        Most people who have used Asana were satisfied, although there were some who said that it’s not always so intuitive and that they faced difficulties because of the fact that Asana doesn’t have an offline mode.

        5. TSheets

        If you are running a construction business, assessing your work simply revolves around doing field work, and TSheets is the perfect tool you need to track the employees that are currently in the field without too much work.

        This is a GPS based solution and when all of your employees install it on their phones, they just need to turn them on, check themselves in and start working, while you will have all the data needed to manage their work.

        The manager behind this tool can also use TSheets for scheduling work both from an office or when out in the field. All employees who have this tool on their devices can also see who else is in the field and where they can be found.

        This is a great option that allows people to collaborate in the field in real-time and switch their positions if needed.

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        6. Yodlee

        This tool is designed for efficient financial management. Yodlee is a versatile piece of software that can handle various tasks; no matter if your business is a small team or you have a large corporation, it can get the job done.

        This tool connects with all of your finance accounts and gathers them all in one place securely. You can see all balances and transactions in one window, with the option of running various reports on these numbers and analyzing them for the purpose of reducing all of your business expenses.

        Additionally, with Yodlee you will get an account that can be used to pay your company bills or transfer funds when needed. This is about everything you can do with this tool, but all of these things are quite reliable and efficient.

        Half of the financial organizations in the U.S. rely on Yodlee each day and this shows just how reliable and secure it is.

        7. Journyx

        As soon as you set up Journyx, it will automate all the time management data you have. This software can fill out all of your timesheets on its own, record time entirely on its own, or perform automatic mobile tracking; all of these things can be done with previous user validation.

        Users can track their time spent on a project individually and a manager can do this as well. Additionally, users can take notes while they record their time in order to have a better overview of their work and progress.

        Not only can you track how much work someone has done and in what time, but employees can also request time off through this platform and managers can review and approve or reject these requests. This software also has a Gantt chart that can be used by managers to monitor who is currently working.

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        8. Basecamp

        This is truly one of the most popular project management tools that have been able to stand out from the crowd. It’s a very simple project management tool that allows managers to have a clear and simple overview off all their employees. They can assign tasks, give deadlines, add comments and check off their assignments once they have been completed.

        The whole interface is very intuitive and all employees can get used to it quickly. Additionally, it has a great history bar where you can see all the activities, i.e. who made any major steps, when and which ones. It offers a simple overview for simple business processes and a manager can quickly see where the shortcomings of the team are and focus on improving them.

        9. TinyPulse

        If you are looking to learn how your employees feel at their jobs and how that affects their performance in a simple way, you should use TinyPulse. It’s straightforward and simple to the point where a kid will be able to easily understand how to give great input with this tool. The best thing of all is that an employee needs just a couple of minutes to feel everything out.

        After you get the valuable input from people, you can get a good sense of what your company might need and what its current condition is. After that, you can discuss these issues when you gather for a team meeting.

        10. Pipedrive

        This tool focuses on monitoring a salesperson’s performance. It’s a CRM tool that has robust reporting and a lot of customization options. It’s quite easy to use and it also allows users to transfer data to other CRM systems. It doesn’t have many advanced features or options, but the things that it has work flawlessly. It’s usually used by smaller businesses that don’t have a lot of employees or customers.

        These are different tools that focus on different aspects of business, but they can all be used for measuring how efficient your team is. It’s important to note that you should first analyze your business and see what your needs are before choosing a tool. There are thousands of similar tools out there and these are the ones that have proven to work well and that I’ve found intriguing. Do you have your favorites as well? What can they do? Feel free to provide your input.

        Featured photo credit: https://www.pexels.com/u/unsplash/ via pexels.com

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        Vladimir Zivanovic

        CMO at MyCity-Web

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        Last Updated on January 13, 2020

        Is It Time for a Career Change? (And How to Make the Change)

        Is It Time for a Career Change? (And How to Make the Change)

        Are you challenged at work? Do you regret career decisions? Are you happy? If the answer to the questions leads to a negative feeling, it is time to determine next steps.

        Many people settle for a career that no longer brings satisfaction. Most will respond by stating, “I am surviving” if a colleague asks them “How’s work?”

        Settling for a job to pay bills and maintain a lifestyle is stagnation. You can re-direct the journey of a career with confidence by taking control of future decisions. After all, you deserve to be live a happy life that will offer a work-life balance.

        Let’s look at the reasons why you need a career change and how to choose a career for a more fulfilling life.

        How to Know if You Need a Career Change?

        The challenges of dissatisfaction in a career can have a negative impact on our mental health. As a result, our mental health can lead to the obvious appearance of stress, aging, weight gain and internal health issues.

        You deserve a career that will fulfill the inner desire of true happiness. Here are common factors that it is time for you to change your career.

        Physical Signs

        Are you aging since you started your job? Do you have anxiety? What about work-related injuries?

        It feels amazing to receive a pay cheque, but you deserve to work in an environment that brings out the best of you. If the work environment is hazardous, speak to your boss about alternative options.

        In the case that colleagues or your boss take advantage of your kindness, feeling the anxiety of fear of losing your job because of a high-stress environment may not be right for you.

        Mental Signs

        One out of five Americans has mental health issues, according to Mental Health America.[1] In most cases, it is related to stress.

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        I remember working at a job in a work environment where harassment was acceptable. I had to walk on eggshells to avoid crossing the line with colleagues. My friends started to notice the difference in that I seemed out of character. It was then that I knew that changing a career to freelancing was the right decision.

        Here is a list of mental signs of workplace unhappiness:

        • The tension in your neck
        • Difficulties with sleeping
        • Unable to concentrate
        • High anxiety
        • Depression

        If you start to feel your self-esteem is diminishing, it is time to consider if working in a high-stress industry is for you. The truth is, this negative energy will be transferred to people in your life like friends and family.

        Are You Sure You’re Not Changing for the Wrong Reason?

        Most people that feel they need a career are frustrated with their situation at work. Do you really understand your current situation at work?

        The reason it is important to think about the work situation is some people decide to change career for factors that are insignificant. Factors that can potentially change if the person works in a different department or new organization.

        Here is a list of unimportant factors to think about before you decide to make the transition:

        Desire for an Increase of Salary

        The desire for a higher income can persuade some to believe they are in the wrong career. The issue with this is more money requires more time in the office or taking on several positions at a time.

        At times, pursuing a high-income role can be the complete opposite of what one is expected. It is what happens when a colleague leaves a company to a new one and returns several years later.

        Overnight Decision

        Let’s face it. We make overnight decisions when stressed out or disappointed with situations at work. The problem with a quick decision is the negative and positive points is overlooked.

        Rejected for a Promotion

        I have heard stories of managers that applied ten times for a position throughout a 5-year period. Yes, it sounds to be a lengthy process, but at times, a promotion requires time. Avoid changing a career if you do not see the results of a promotion currently.

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        Bored at Work

        Think deeply about this point. If you work a job that is repetitive, it is normal to feel bored. You can spice it up by changing the appearance of your desk, socializing with new employees in a different department, joining a leadership committee at work or coming to work with enthusiasm. Sometimes, all it takes is you to change jobs into a fun situation.

        A career change can take time, networking, education and the job search process can be a journey. Here is a list of things to consider before making a final decision:

        • How long have you worked in your career?
        • What is the problem at work? Do you work well with the team?
        • Do you receive recognition?
        • Can you consider working in a new department?

        If after reviewing your work situation and none of the above recommendations can help, then it’s time to make a career change.

        How a Career Change Will Change Your Life

        I have a friend that works in the medical industry. She was once a nurse working directly with patients in one of the top hospitals in her area. After five years, she started to internalize the issues with her patients to the point where she felt depressed after work hours. It impacted her relationship with her family and she almost lost herself.

        One day, she decided to wake up and take control of her destiny. She started applying for new medical jobs in the office. It meant working on medical documentation of patients which is not an ideal career based on what society expects a medical professional to perform. But she started to feel happier.

        It is a classic example of a person that was negatively impacted by issues at work, stayed in the same industry but changed careers.

        A career change can fulfill a lifelong dream, increase one’s self-esteem or revive the excitement for one’s work.

        You know a career change can be the right decision to make if you experience one or all of these:

        • Working in a negative workplace: Don’t be discouraged. A negative workplace can be changed by working at a new organization.
        • Working with a difficult boss: The challenges of working with a difficult boss can be stressful. All it takes is communication. You can address the issue directly with a manager professionally and respectfully.
        • Feeling lost about what you do: Most people stay at their jobs and settle for mediocrity because of the fear of failure or the unknown. The rise to success often comes with working a tedious role or stepping outside of one’s comfort zone. If you fear the idea of being involved in activities that are new, remember that life is short. Mediocrity will only continue to make you feel as if life is passing you by.

        How to Make a Career Change Successfully

        The ultimate key to success is to go through a career transition step by step to avoid making the wrong decision.

        1. Write a Career Plan

        A career plan has a dead line for action steps that includes taking new courses, learning a new language, networking or improving issues at work.[2] A career plan should be kept in your wallet because it will motivate you to keep pursuing the role.

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        You can learn how to set your career plan here.

        2. Weigh Your Options

        If you have a degree in Accounting, write down five positions in this industry of interest. The good news is diplomas and degrees can be used to a variety of roles to choose.

        You don’t have to stick to what society holds a top job. In the end, choosing the right role that will make you happy is priceless.

        3. Be Real About the Pros and Cons

        It is time to be honest about strengths, weaknesses, opportunities and threats in the job market that are impacting the current situation.

        A SWOT Analysis of a career can include:[3]

        • Economic factors
        • Direct competition: Is this role in high demand?
        • Location: Do you need to move? If the goal is to work in tech and living in Cincinnati is not realistic, consider moving to San Francisco.
        • Achievements: To stand out from the competition achievements like awards, committee involvement, freelance work or volunteering is a recipe for success.
        • Education: Do you need to go back to school? Education can be expensive. However, online courses, webinars or self-study is an option.

          A career blueprint is the first step to creating realistic goals. A person without goals will be disappointed without a clear direction of what to do next.

          4. Find a Mentor or Career Coach

          A mentor or a career coach that works in the desired position can share the pros and cons of working in the role. Here is a list of questions to ask a mentor:

          • What is required to be successful in the role?
          • What certification or educational development is needed?
          • What are the challenges of the role?
          • Is there potential for career advancement?

          A chat at a coffee shop with a mentor can change your mind about the desire for a career change.

          Find out how to pick a good mentor for yourself in this article: How to Find a Mentor That Will Help You Succeed

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          5. Research Salary

          Some people decide to change careers for a role that pays less or perks like benefits to make up for the difference in previous to potential salary.

          It can reveal the cities throughout the country that offer a higher salary for those that have an interest in relocating for work.

          6. Be Realistic

          If your goal is to move up into an executive position, it is time to be honest about where you are in your career.

          For example, if boardroom meetings, high-level discussions about financials or attending weekly networking events are boring, an executive role may not be right for you. If you are an introvert and working with people every day is nerve wrecking, you need to reconsider a job in sales.

          Ask yourself if you can work in this role for the next five years of your life. If other benefits that come with the role are enticing, other roles are fit that will make you happy.

          7. Volunteer First

          A person that wants to become a manager should take on volunteer opportunities to experience the reality of the position.

          Becoming a committee member to pursue a presidential opportunity can provide a perspective on leadership, maintaining a budget and public speaking.

          Volunteer in a role until you are certain that it is the right opportunity.

          8. Prepare Your Career Tools

          I recommend asking a boss, colleague or mentor for career tools. If you prefer professional assistance, you can seek out resume writing assistance. Here is a list of things to consider when preparing career tools:

          • Online search: Search your name online to see what shows up. I recommend searching images that are on Facebook, Twitter, Snapchat or other sites on a personal account. The last thing you want to realize is the job search is unsuccessful because there is unprofessional content you posted online.
          • Be LinkedIn ready: Recruiters conduct a LinkedIn search to see if the work experience is the same on a resume. Remember to change the wording on LinkedIn from the resume, or it will appear there was no effort put into creating the profile.
          • Portfolio: A portfolio of work is recommended for people that work in the arts, writing, graphic design and other fields. I recommend a portfolio online and one that is available in hand when attending job interviews or networking meetups.
          • Cover letter: A good cover writer will always impress your potential employers. Here’s how to write a killer cover letter that stands out from others.

          Bottom Line

          It takes time to move towards a new career. Pay attention to the physical and mental signs to maintain your health. You deserve to work in happiness and come home stress-free. If you avoid the common mistakes people make, you will find a job and discover the role in a career field that is the best fit with your skillsets.

          Master these action steps and changing career paths will be on your terms to make the best decision for your future.

          More About Career Change

          Featured photo credit: Pexels via pexels.com

          Reference

          [1] Mental Health America: The State of Mental Health in America
          [2] MIT Global Education & Career Development: Make a Career Plan
          [3] Creately: Personal SWOT Analysis to Assess and Improve Yourself

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