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10 Exceptional Tools for Assessing Your Team’s Performance

10 Exceptional Tools for Assessing Your Team’s Performance

In modern business, companies are in a constant race with themselves of trying to utilize the resources they have as best as they can. Simply put, all companies try to become as efficient as possible. When talking about efficiency a lot of things might pop into your mind, but one of the most important assets that needs to be efficient is the workforce of a certain company.

This is especially true for small business organizations. Small business organizations usually have their whole teams working on certain projects, meaning they cannot add more members if they need to speed up the process. No, instead they have to manage their teams as best as they can and know how to organize them to do a job faster, while accurately assessing the time needed to complete the project.

Working with a group of people is challenging, and it’s tough to track progress, performance and effectiveness, or organize tasks and manage projects, without an adequate set of tools. Modern tech solutions give even the smallest organizations the option to look into their performance and see whether there are any gaps in their teams.

This is because these tools are usually quite cheap and sometimes even free. So, here are some of the best tools you can use to track the performance of your team and use them to improve its effectiveness as well.

1. HRweb
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    This software focuses on automating all-human resource processes that happen within your business. With this web-based software, HR managers can easily track and manage activities and the performance level of their teams. It has a single dashboard which combines all of the most important HR management features.

    The dashboard includes, employee reviews, time tracking, time off, attendance, scheduling, behavior, goals, recruitment, and document management. It really excels at managing and tracking employee history, and the level of categorization that it allows.

    2. AssessTEAM

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      This is a great all-around continuous feedback suite built to incorporate various process that allow you to monitor your effectiveness as a business and improve your results. With this tool, you can evaluate employees, their engagement, give them directions when they seem lost and run reports that show whether your processes are profitable to your whole business.

      It’s a SAAS software solution directly focused on allowing managers and business owners to assess how well their team is performing. It has thousands of quantitative evaluations that focus on 360 degree peer reviews, project evaluations, annual appraisals and much more. There are so many methodologies for evaluation you can use in AssessTEAM meaning that any business can use it appropriately and customize it how it sees fit.

      It gives you everything you need, but you need to have adequate management knowledge to be able to actually utilize all the options this tool gives you.

      3. Performly

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        This tool streamlines ancient performance management processes using progress tracking, intuitive interface, goal setting, social media-like news feed, and an engaging platform. The whole platform is a capable talent management system that can record job descriptions, individual competency, and create development plans for employees.

        In the center of Performly is, of course, feedback. The reviews it offers go both ways, as employees can perform self-evaluation and, if they want, give feedback to their managers. Additionally, it also has the modern 360-degree review ability, where peers give their feedback, as well as the management.

        4. Asana

        Asana is one of the most popular project management solutions for small business organizations. Besides the fact that it has amazing features and great functionality, the reason for this tool’s popularity is also the fact that it’s completely free for up to 15 users.

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        It’s used for management in real-time and it has an exceptionally intuitive interface which adopts the aesthetics of everyone’s go-to social media platform, Facebook. This means that people can easily learn to use all of its features.

        By using Asana, you will be able to track time, assign adequate tasks to adequate people, get regular updates from the tool on how far your project has gone and visualize goals. The people behind Asana have also added a calendar feature that gives users the ability to graph tasks straight from the dashboard.

        Most people who have used Asana were satisfied, although there were some who said that it’s not always so intuitive and that they faced difficulties because of the fact that Asana doesn’t have an offline mode.

        5. TSheets

        If you are running a construction business, assessing your work simply revolves around doing field work, and TSheets is the perfect tool you need to track the employees that are currently in the field without too much work.

        This is a GPS based solution and when all of your employees install it on their phones, they just need to turn them on, check themselves in and start working, while you will have all the data needed to manage their work.

        The manager behind this tool can also use TSheets for scheduling work both from an office or when out in the field. All employees who have this tool on their devices can also see who else is in the field and where they can be found.

        This is a great option that allows people to collaborate in the field in real-time and switch their positions if needed.

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        6. Yodlee

        This tool is designed for efficient financial management. Yodlee is a versatile piece of software that can handle various tasks; no matter if your business is a small team or you have a large corporation, it can get the job done.

        This tool connects with all of your finance accounts and gathers them all in one place securely. You can see all balances and transactions in one window, with the option of running various reports on these numbers and analyzing them for the purpose of reducing all of your business expenses.

        Additionally, with Yodlee you will get an account that can be used to pay your company bills or transfer funds when needed. This is about everything you can do with this tool, but all of these things are quite reliable and efficient.

        Half of the financial organizations in the U.S. rely on Yodlee each day and this shows just how reliable and secure it is.

        7. Journyx

        As soon as you set up Journyx, it will automate all the time management data you have. This software can fill out all of your timesheets on its own, record time entirely on its own, or perform automatic mobile tracking; all of these things can be done with previous user validation.

        Users can track their time spent on a project individually and a manager can do this as well. Additionally, users can take notes while they record their time in order to have a better overview of their work and progress.

        Not only can you track how much work someone has done and in what time, but employees can also request time off through this platform and managers can review and approve or reject these requests. This software also has a Gantt chart that can be used by managers to monitor who is currently working.

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        8. Basecamp

        This is truly one of the most popular project management tools that have been able to stand out from the crowd. It’s a very simple project management tool that allows managers to have a clear and simple overview off all their employees. They can assign tasks, give deadlines, add comments and check off their assignments once they have been completed.

        The whole interface is very intuitive and all employees can get used to it quickly. Additionally, it has a great history bar where you can see all the activities, i.e. who made any major steps, when and which ones. It offers a simple overview for simple business processes and a manager can quickly see where the shortcomings of the team are and focus on improving them.

        9. TinyPulse

        If you are looking to learn how your employees feel at their jobs and how that affects their performance in a simple way, you should use TinyPulse. It’s straightforward and simple to the point where a kid will be able to easily understand how to give great input with this tool. The best thing of all is that an employee needs just a couple of minutes to feel everything out.

        After you get the valuable input from people, you can get a good sense of what your company might need and what its current condition is. After that, you can discuss these issues when you gather for a team meeting.

        10. Pipedrive

        This tool focuses on monitoring a salesperson’s performance. It’s a CRM tool that has robust reporting and a lot of customization options. It’s quite easy to use and it also allows users to transfer data to other CRM systems. It doesn’t have many advanced features or options, but the things that it has work flawlessly. It’s usually used by smaller businesses that don’t have a lot of employees or customers.

        These are different tools that focus on different aspects of business, but they can all be used for measuring how efficient your team is. It’s important to note that you should first analyze your business and see what your needs are before choosing a tool. There are thousands of similar tools out there and these are the ones that have proven to work well and that I’ve found intriguing. Do you have your favorites as well? What can they do? Feel free to provide your input.

        Featured photo credit: https://www.pexels.com/u/unsplash/ via pexels.com

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        Vladimir Zivanovic

        CMO at MyCity-Web

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        Last Updated on November 5, 2020

        Why You Have the Fear of Failure (And How to Overcome It)

        Why You Have the Fear of Failure (And How to Overcome It)

        Nobody enjoys failing. Fear of failure can be so strong that avoiding failure eclipses the motivation to succeed. Insecurity about doing things incorrectly causes many people to unconsciously sabotage their chances for success.

        Fear is part of human nature. As an entrepreneur, I faced this same fear. My ego and identity became intertwined with my work, and when things didn’t go as planned, I completely shut down. I overcame this unhealthy relationship with fear, and I believe that you can, too.

        Together we’ll examine how you can use failure to your advantage instead of letting it run your life. We’ll also look at how to overcome fear of failure so that you can enjoy success in your work and life.

        What Is Fear of Failure?

        If you are afraid of failure, it will cause you to avoid potentially harmful situations.

        Fear of failure keeps you from trying, creates self-doubt, stalls progress, and may lead you to go against your morals.

        What causes a fear of failure? Here are the main reasons why fear of failing exists:

        Patterns From Childhood

        Hyper-critical adults cause children to internalize damaging mindsets.[1] They establish ultimatums and fear-based rules. This causes children to feel the constant need to ask for permission and reassurance. They carry this need for validation into adulthood.

        Perfectionism

        Perfectionism is often at the root of a fear of failure.[2] For perfectionists, failure is so terrible and humiliating that they don’t try. Stepping outside your comfort zone becomes terrifying.

        Over-Personalization

        The ego may lead us to over-identify with failures. It’s hard to look beyond failure at things like the quality of the effort, extenuating circumstances, or growth opportunities.[3]

        False Self-Confidence

        People with true confidence know they won’t always succeed. A person with fragile self-confidence avoids risks. They’d rather play it safe than try something new.[4]

        How the Fear of Failure Holds You Back

        Unhealthy Organization Culture

        Too many organizations today have cultures of perfection: a set of organizational beliefs that any failure is unacceptable. Only pure, untainted success will do.

        Imagine the stress and terror in an organization like that. The constant covering up of the smallest blemishes. The wild finger-pointing as everyone tries to shift the blame for the inevitable messes onto someone else. The lying, cheating, falsification of data, and hiding of problems—until they become crises that defy being hidden any longer.

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        Miss out on Valuable Opportunities

        If some people fail to reach a complete answer because of the lure of some early success, many more fail because of their ego-driven commitment to what worked in the past. You often see this with senior people, especially those who made their names by introducing some critical change years ago.

        They shy away from further innovation, afraid that this time they might fail, diminishing the luster they try to keep around their names from past triumph.

        Besides, they reason, the success of something new might even prove that those achievements they made in the past weren’t so great after all. Why take the risk when you can hang on to your reputation by doing nothing?

        Such people are so deeply invested in their egos and the glories of their past that they prefer to set aside opportunities for future glory rather than risk even the possibility of failure.

        High Achievers Become Losers

        Every talent contains an opposite that sometimes turns it into a problem. Successful people like to win and achieve high standards. This can make them so terrified of failure that it ruins their lives. When a positive trait, like achievement, becomes too strong in someone’s life, it’s on the way to becoming a major obstacle.

        Achievement is a powerful value for many successful people. They’ve built their lives on it. They achieve at everything they do: school, college, sports, the arts, hobbies, work. Each fresh achievement adds to the power of the value in their lives.

        Gradually, failure becomes unthinkable. Maybe they’ve never failed yet in anything that they’ve done, so they have no experience of rising above it. Failure becomes the supreme nightmare: a frightful horror they must avoid at any cost.

        The simplest way to do this is never to take a risk, stick rigidly to what you know you can do, protect yourself, work the longest hours, double and triple check everything, and be the most conscientious and conservative person in the universe.

        If constant hard work, diligence, brutal working schedules and harrying subordinates won’t ward off the possibility of failing, use every other possible means to to keep it away. Falsify numbers, hide anything negative, conceal errors, avoid customer feedback, constantly shift the blame for errors onto anyone too weak to fight back.

        Loss of Creativity

        Over-achievers destroy their own peace of mind and the lives of those who work for them. People too attached to “goodness” and morality become self-righteous bigots. Those whose values for building close relationships become unbalanced slide into smothering their friends and family with constant expressions of affection and demands for love in return.

        Everyone likes to succeed. The problem comes when fear of failure is dominant, when you can no longer accept the inevitability of making mistakes, nor recognize the importance of trial and error in finding the most creative solution.

        The more creative you are, the more errors you are going to make. Deciding to avoid the errors will destroy your creativity, too.

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        Balance counts more than you think. Some tartness must season the sweetest dish. A little selfishness is valuable even in the most caring person. And a little failure is essential to preserve everyone’s perspective on success.

        We hear a lot about being positive. Maybe we also need to recognize that the negative parts of our lives and experience have just as important a role to play in finding success, in work, and in life.

        How to Overcome Fear of Failure (Step-by-Step)

        1. Figure out Where the Fear Comes From

        Ask yourself what the root cause of your negative belief could be.[5] When you look at the four main causes for a fear of failure, which ones resonate with you?

        Write down where you think the fear comes from, and try to understand it as an outsider.

        If it helps, imagine you’re trying to help one of your best friends. Perhaps your fear stems from something that happened in your childhood, or a deep-seated insecurity.

        Naming the source of the fear takes away some of its power.

        2. Reframe Beliefs About Your Goal

        Having an all or nothing mentality leaves you with nothing sometimes. Have a clear vision for what you’d like to accomplish but include learning something new in your goal.

        If you always aim for improvement and learning, you are much less likely to fail.[6]

        At Pixar, people are actually encouraged to “fail early and fail fast.”[7] They encourage experimentation and innovation so that they can stay on the cutting edge. That mindset involves failure, but as long as they achieve their vision of telling great stories, all the stumbling blocks are just opportunities to grow.

        3. Learn to Think Positive

        In many cases, you believe what you tell yourself. Your internal dialogue affects how you react and behave.

        Our society is obsessed with success, but it’s important to recognize that even the most successful people encounter failure.

        Walt Disney was once fired from a newspaper because they thought he lacked creativity. He went on to found an animation studio that failed. He never gave up, and now Disney is a household name.

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        Steve Jobs was also once fired from Apple before returning as the face of the company for many years. [8]

        If Disney and Jobs had believed the negative feedback, they wouldn’t have made it.

        It’s up to you to notice your negative self talk and identify triggers[9]. Replace negative thoughts with positive facts about yourself and the situation. You’ll be able to create a new mental scripts that you can reach for when you feel negativity creeping in. The voice inside your head has a great effect on what you do.

        How To Be A Positive Thinker: Positivity Exercises, Affirmations, & Quotes

          4. Visualize all Potential Outcomes

          Uncertainty about what will happen next is terrifying. Take time to visualize the possible outcomes of your decision. Think about the best and worst-case scenarios. You’ll feel better if you’ve already had a chance to mentally prepare for what could happen.

          Fear of the unknown might keep you from taking a new job. Weigh the pros and cons, and imagine potential successes and failures in making such a life-altering decision. Knowing how things could turn out might help you get unstuck.

          5. Look at the Worst-Case Scenario

          There are times when the worst case could be absolutely devastating. In many cases, if something bad happens, it won’t be the end of the world.

          It’s important to define how bad the worst case scenario is in the grand scheme of your life. Sometimes, we give situations more power than they deserve. In most cases, a failure is not permanent.

          For example, when you start a new business, it’s bound to be a learning experience. You’ll make decisions that don’t pan out, but often that discomfort is temporary. You can change your strategy and rebound. Even in the worst case scenario, if the perceived failure led to the end of that business, it might be the launching point for something new.

          6. Have a Backup Plan

          It never hurts to have a backup plan. The last thing you want to do is scramble for a solution when the worst has happened. The old adage is solid wisdom:

          “Hope for the best, prepare for the worst.”

          Having a backup plan gives you more confidence to move forward and take calculated risks.

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          Perhaps you’ve applied for a grant to fund an initiative at work. In the worst-case scenario, if you don’t get the grant, are there other ways you could get the funds?

          There are usually multiple ways to tackle a problem, so having a backup is a great way to reduce anxiety about possible failure.

          7. Learn From Whatever Happens

          Things may not go the way you planned, but that doesn’t automatically mean you’ve failed. Learn from whatever arises.[10] Even a less than ideal situation can be a great opportunity to make changes and grow.

          “Sometimes you win, sometimes you learn.”

          Dig deep enough, and you’re bound to find the silver lining. When you’ve learned that “failure” is an opportunity for growth instead of a death sentence, you conquer the fear of failure.

          For more tips on how to overcome fear of failure, check out the video below:

          Final Thoughts

          To overcome fear of failure, we can start by figuring out where it comes from and reframing the way we feel about failure. When failure is a chance for growth, and you’ve looked at all possible outcomes, it’s easier to overcome fear.

          Stay positive, have a backup plan, and learn from whatever happens. Your failures will be sources of education and inspiration rather than humiliation.

          “I have not failed. I’ve just found 10,000 ways that won’t work.” -Thomas A. Edison

          Failures can be blessings in disguise. Go boldly in the direction of your dreams and long-term goals.

          More Tips for Conquering Fear

          Featured photo credit: Patrick Hendry via unsplash.com

          Reference

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