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10 Exceptional Tools for Assessing Your Team’s Performance

10 Exceptional Tools for Assessing Your Team’s Performance

In modern business, companies are in a constant race with themselves of trying to utilize the resources they have as best as they can. Simply put, all companies try to become as efficient as possible. When talking about efficiency a lot of things might pop into your mind, but one of the most important assets that needs to be efficient is the workforce of a certain company.

This is especially true for small business organizations. Small business organizations usually have their whole teams working on certain projects, meaning they cannot add more members if they need to speed up the process. No, instead they have to manage their teams as best as they can and know how to organize them to do a job faster, while accurately assessing the time needed to complete the project.

Working with a group of people is challenging, and it’s tough to track progress, performance and effectiveness, or organize tasks and manage projects, without an adequate set of tools. Modern tech solutions give even the smallest organizations the option to look into their performance and see whether there are any gaps in their teams.

This is because these tools are usually quite cheap and sometimes even free. So, here are some of the best tools you can use to track the performance of your team and use them to improve its effectiveness as well.

1. HRweb
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    This software focuses on automating all-human resource processes that happen within your business. With this web-based software, HR managers can easily track and manage activities and the performance level of their teams. It has a single dashboard which combines all of the most important HR management features.

    The dashboard includes, employee reviews, time tracking, time off, attendance, scheduling, behavior, goals, recruitment, and document management. It really excels at managing and tracking employee history, and the level of categorization that it allows.

    2. AssessTEAM

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      This is a great all-around continuous feedback suite built to incorporate various process that allow you to monitor your effectiveness as a business and improve your results. With this tool, you can evaluate employees, their engagement, give them directions when they seem lost and run reports that show whether your processes are profitable to your whole business.

      It’s a SAAS software solution directly focused on allowing managers and business owners to assess how well their team is performing. It has thousands of quantitative evaluations that focus on 360 degree peer reviews, project evaluations, annual appraisals and much more. There are so many methodologies for evaluation you can use in AssessTEAM meaning that any business can use it appropriately and customize it how it sees fit.

      It gives you everything you need, but you need to have adequate management knowledge to be able to actually utilize all the options this tool gives you.

      3. Performly

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        This tool streamlines ancient performance management processes using progress tracking, intuitive interface, goal setting, social media-like news feed, and an engaging platform. The whole platform is a capable talent management system that can record job descriptions, individual competency, and create development plans for employees.

        In the center of Performly is, of course, feedback. The reviews it offers go both ways, as employees can perform self-evaluation and, if they want, give feedback to their managers. Additionally, it also has the modern 360-degree review ability, where peers give their feedback, as well as the management.

        4. Asana

        Asana is one of the most popular project management solutions for small business organizations. Besides the fact that it has amazing features and great functionality, the reason for this tool’s popularity is also the fact that it’s completely free for up to 15 users.

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        It’s used for management in real-time and it has an exceptionally intuitive interface which adopts the aesthetics of everyone’s go-to social media platform, Facebook. This means that people can easily learn to use all of its features.

        By using Asana, you will be able to track time, assign adequate tasks to adequate people, get regular updates from the tool on how far your project has gone and visualize goals. The people behind Asana have also added a calendar feature that gives users the ability to graph tasks straight from the dashboard.

        Most people who have used Asana were satisfied, although there were some who said that it’s not always so intuitive and that they faced difficulties because of the fact that Asana doesn’t have an offline mode.

        5. TSheets

        If you are running a construction business, assessing your work simply revolves around doing field work, and TSheets is the perfect tool you need to track the employees that are currently in the field without too much work.

        This is a GPS based solution and when all of your employees install it on their phones, they just need to turn them on, check themselves in and start working, while you will have all the data needed to manage their work.

        The manager behind this tool can also use TSheets for scheduling work both from an office or when out in the field. All employees who have this tool on their devices can also see who else is in the field and where they can be found.

        This is a great option that allows people to collaborate in the field in real-time and switch their positions if needed.

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        6. Yodlee

        This tool is designed for efficient financial management. Yodlee is a versatile piece of software that can handle various tasks; no matter if your business is a small team or you have a large corporation, it can get the job done.

        This tool connects with all of your finance accounts and gathers them all in one place securely. You can see all balances and transactions in one window, with the option of running various reports on these numbers and analyzing them for the purpose of reducing all of your business expenses.

        Additionally, with Yodlee you will get an account that can be used to pay your company bills or transfer funds when needed. This is about everything you can do with this tool, but all of these things are quite reliable and efficient.

        Half of the financial organizations in the U.S. rely on Yodlee each day and this shows just how reliable and secure it is.

        7. Journyx

        As soon as you set up Journyx, it will automate all the time management data you have. This software can fill out all of your timesheets on its own, record time entirely on its own, or perform automatic mobile tracking; all of these things can be done with previous user validation.

        Users can track their time spent on a project individually and a manager can do this as well. Additionally, users can take notes while they record their time in order to have a better overview of their work and progress.

        Not only can you track how much work someone has done and in what time, but employees can also request time off through this platform and managers can review and approve or reject these requests. This software also has a Gantt chart that can be used by managers to monitor who is currently working.

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        8. Basecamp

        This is truly one of the most popular project management tools that have been able to stand out from the crowd. It’s a very simple project management tool that allows managers to have a clear and simple overview off all their employees. They can assign tasks, give deadlines, add comments and check off their assignments once they have been completed.

        The whole interface is very intuitive and all employees can get used to it quickly. Additionally, it has a great history bar where you can see all the activities, i.e. who made any major steps, when and which ones. It offers a simple overview for simple business processes and a manager can quickly see where the shortcomings of the team are and focus on improving them.

        9. TinyPulse

        If you are looking to learn how your employees feel at their jobs and how that affects their performance in a simple way, you should use TinyPulse. It’s straightforward and simple to the point where a kid will be able to easily understand how to give great input with this tool. The best thing of all is that an employee needs just a couple of minutes to feel everything out.

        After you get the valuable input from people, you can get a good sense of what your company might need and what its current condition is. After that, you can discuss these issues when you gather for a team meeting.

        10. Pipedrive

        This tool focuses on monitoring a salesperson’s performance. It’s a CRM tool that has robust reporting and a lot of customization options. It’s quite easy to use and it also allows users to transfer data to other CRM systems. It doesn’t have many advanced features or options, but the things that it has work flawlessly. It’s usually used by smaller businesses that don’t have a lot of employees or customers.

        These are different tools that focus on different aspects of business, but they can all be used for measuring how efficient your team is. It’s important to note that you should first analyze your business and see what your needs are before choosing a tool. There are thousands of similar tools out there and these are the ones that have proven to work well and that I’ve found intriguing. Do you have your favorites as well? What can they do? Feel free to provide your input.

        Featured photo credit: https://www.pexels.com/u/unsplash/ via pexels.com

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        Vladimir Zivanovic

        CMO at MyCity-Web

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        Last Updated on November 5, 2019

        How to Use Visual Learning to Work More Effectively

        How to Use Visual Learning to Work More Effectively

        Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

        But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

        The Importance of Knowing Your Learning Style

        Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

        But it all starts when you’re able to first identify the best way you learn.

        As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

        Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

        There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

        The four most popular types of learning styles are:

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        • Visual learning style (what this article talks about).
        • Aural or auditory learning style (learning by listening to information presented).
        • Verbal or linguistic learning style (learning that involves speech and writing).
        • Tactile learning style (learning by touching and doing)

        But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

        How to Know If You’re a Visual Learner?

        When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

        I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

        Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

        However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

        Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

        While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

        Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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        By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

        How to Use Visual Learning for Success

        Here’re 4 ways to use visual learning to boost your career or business:

        1. Bring back the to-do list. Then add shapes and colors to boost productivity.

        We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

        While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

        I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

        2. Add graphs, charts and symbols to your reports.

        Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

        Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

        As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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        And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

        3. Effectively brainstorm with mind-mapping.

        Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

        With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

        Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

        It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

        Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

        Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

        4. Add video streaming to meetings.

        What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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        When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

        For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

        Is Visual Learning Better Than Other Learning Styles?

        No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

        You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

        The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

        More About Learning Styles

        Featured photo credit: Unsplash via unsplash.com

        Reference

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