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To-Do Lists Will Just Make You Less Productive, Here’s Why

To-Do Lists Will Just Make You Less Productive, Here’s Why

Oh yes, we all have at least one to-do list. We can even have several ones (bad idea, very bad idea). It is something expected to write down our tasks. Not only that, but we are taught to do it. It is all about order.

Too many things-to-do

It seems like writing things will magically make them happen right? Well, it does not work at all. If you want some metric let me tell you that only 41% of items on to-do lists are ever actually done. That is rather bad, don’t you think?

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Not only that, but if you also investigate a little more you’ll find some awesome facts regarding to-do lists. One of those truths will confuse you. It happens that a lot of tasks done on a given to-do list are tasks that are not included! I mean, you wrote 5 points, you did 10 but never finished the list! So, what’s the problem? It seems that we get puzzled by this schedule and tend to add more points to our, now endless to-do list.

We get stressed

Our mind just gets stressed with so many things to do and can not get focused in order to take them down one by one. This overwhelming list causes us to get less productive. Besides, we get mental and physically tired. This is a good time to procrastinate right? So we do it.

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Yes, we do procrastinate. It is a monster crushing our productivity. It is our own monster. We create him, we feed him, we keep him alive. But we hate him. Indeed, we can not get rid of him. Somehow we need him. Yes, we need someone to blame. We are not guilty, he is the one to blame. This way we can keep going with our endless to-do list and our “little” procrastination creature.

How to Improve Your Planning by Being Task-Focused

There is a simple way to overcome this situation. You have to be task-oriented, and change how you think about getting things done. You have to stop creating to-do lists and make task lists or objective lists instead.

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Let me explain it: When you change how you think that you must finish a task, you’ll train yourself to get a new and healthy habit. A to-do list means nothing, just a way to write what you should remember; but a task list or objective list forces you to start a task and finish it. Nice, right? There is another hidden benefit with a task list. Let’s look at an example and you’ll see it. Suppose I have this to-do list:

  1. Get a domain name
  2. Hire a hosting company
  3. Configure an email account
  4. Create a site with that domain and hosting
  5. Tweet it
  6. Publish it on FB
  7. Publish it on G+
  8. Publish it on other SM

Now let’s translate it into a task list:

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  1. Get my new site up and running
  2. Promote it

So what happened? It looks like I forgot a lot of the to-do’s, right? Actually, I just convert them to tasks. It is pretty obvious that in order to get my site running I must have a domain name, hosting, email account, etc, etc, so what is the point of writing them all down? I summarized them in one task so I must start it and finish it. The same with regards to promoting the new site. Now I have two tasks that I can perform instead of eight to-do-something that I’ll probably never finish.

As you can see, it is all a matter of re-educating our routines and getting into the best habits, plus thinking of tasks as start-and-finish instead of things to do.

Start today and enjoy instant benefits.

Featured photo credit: Pixabay via pixabay.com

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Carlos Alberto Romay

Freelance Writer

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Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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