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Last Updated on May 14, 2019

How to Switch Careers and Get Closer to Your Dream Job

How to Switch Careers and Get Closer to Your Dream Job

You’ve been going to “that job” for many years now. You go to your office, do your projects, have lunch with your colleagues, and take your commute home.

How did you get there?

Was this the job you thought you were going to be doing at age 30, 40…50? Is this the work you had wanted to do back in college when the sky was the limit?

It’s not, huh? What happened?

Like many of us, we did the responsible thing by finishing college and getting a job. We’re the people who show up and work. We have the “lunch-pail-roll-up-the-sleeves” work ethic.[1]

But we shouldn’t hate it. We should be loving every minute of it, and knowing that our vocation serves our purpose.

“It’s too late for me. I’ll never have my dream job.” That’s nonsense. We NEED to pursue our dream job.

According to Business Insider:[2]

The average American spends 90,000 hours at work over their lifetime. But 87% of Americans have no passion for their jobs. And nearly 60% say their jobs are making them insomniacs.The average American spends more than 100 hours commuting every year. And a quarter of Americans say work is their No. 1 source of stress.

Of the country’s approximately 100 million full-time employees, 51 percent aren’t engaged at work — meaning they feel no real connection to their jobs, and thus they tend to do the bare minimum.[3]

Switching careers is hard – but it can be done. Here’s how to get started:

1. Visualize Your Dream Job

You can probably Google a plethora of “dream job meditation” or “dream job visualization” recordings that you can download for free. If that’s too much work, then just do this:

Sit in a chair with your eyes closed, and visualize yourself getting into your car (or on the train, or your carpool) and heading to work.

Where are you headed? Where do you park? What are you wearing? Where do you work? Who’s there waiting for you? What time is your first meeting and who is it with?

Do you get the picture? Think of all the pieces that would get incorporated into your Dream Job and really see them. Write down what you see. Keep this handwritten document with you at all times so you can revisit that visualization.

It’s corny, I know…but it will really help you on the way to finding that vocation you seek.

2. Determine Your Major Strengths and Skill Sets

This activity can help you clearly identify your strengths and skill sets so you know how to represent them on a functional resume.

If you are going to make a change, potential employers want to know what you can do more so than what you have already done.

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Pull out your resume and look at your various positions. You probably have a bullet-point list for each job of your various responsibilities. If that’s the case, start by identifying the skill set you needed to complete each task.

For example:

Let’s say you have been working for ten years as an accountant. You might spend your days working with different clients’ books, preparing reports, and conducting audits. What skills are required to perform those tasks? Self motivation? Business acumen and interest? Organizational skills? Managing deadlines? All of the above?

From the various jobs on your resume, pin point all your skills and then place them into themed groups.

My resume features skills groups such as Management, Supervision, Event Planning, and Budget Management. You can find a guide to ultimate work skills needed for career change here: The Ultimate Work Skills List to Help You Change Careers

Finally, come up with 3 to 5 “career highlights” that can go with these skills. These are the various Feathers in Your Cap that you have initiated or facilitated during your employment that would not have existed without you. Now you’re ready to update that resume!

3. Switch to a Functional (Skills-Based) Resume

If you are truly going to make the big leap and actually change careers, then you are going to need a resume that, once again, shows what you can do for them. If you are a teacher looking to get out of the classroom but stay in education, you may be looking for an instructional coordinator or librarian position. Your skills should reflect the position that you want rather than your resume reflecting what you had.

I recommend 3/4 to one full page of your Functional Skills. Each skill group is a heading, and you follow it with bullet points of the tasks that back that up. Here’s a look at one of mine:

Communications, Social Media and Technology

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  • Proficient in MS Word, Excel, Publisher, Power Point, Outlook; PC and Mac hardware
  • Create/update web content for marketing efforts in student affairs and advancement
  • Collaborate with graphic designer, writers, and Public Relations departments on marketing efforts
  • Utilization of social media for recruitment, programming, fundraising, and collaboration
  • Facebook, WACUHO Forum, Twitter, LinkedIn

Once you have your Skills and Competencies in place, then take 1/4 to 1/2 page on Career Highlights. These are those outstanding contributions that you made to one of your previous (or current) employers. Like this:

Redesigned Operations for PCC Foundation

  • Create process for scholarship awarding and implement new Academic Works software
  • Oversee Foundation committee structure and provide training documents for new chairpersons
  • Manage grant awarding process and realignment

Finally, you can list your previous experience in order from most recent or current position to the oldest one. List only the position title, employer, and dates employed. You can follow that with your education, and then list any references at the bottom.

The two previous steps are going to take some time. Don’t expect to be finished in a day. Make sure to share your updated resume with colleagues who support your career change and get their feedback as well.

You can also find tips on Career Change Resumes here: How to Write a Career Change Resume (With Examples)

Now it’s time to get out there and look!

4. Work Your Personal Network

Through your visualization work, you hopefully came up with some places and experiences that feel right for you. So it’s time now to step up and find those opportunities.

Start with your personal network. This would include current Vital Work Friends, colleagues in other industries, and your buddies. Do any of them work in a desired industry of yours? What about their other friends? And those friends’ friends? Make a list of possible connections and invite them to coffee.

A colleague of mine just recently embarked on a “30 Coffees in 30 Days” game plan as a strategy for finding a new job. Working your personal network for contacts can open doors and get you moving in the right direction.

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These tips can help improve your networking skills: How to Network So You’ll Get Way Ahead in Your Professional Life

5. Let Your Family Know What You’re Doing and Inform Your References

You’ll get additional support from your family and your references, especially previous supervisors. You may even want to talk to previous supervisors while you are working your personal network.

Letting them know that you are wanting to make a change and getting their insight can also help you get some direction. These folks once aided in your professional development and may even have been mentors to you. They know your skills and abilities as well as anyone, so make sure to use them as resources, too.

And obviously, you are notifying your references (and providing an updated resume) about any job applications and pending interviews.

The Bottom Line

Career change is scary. But it can also be incredibly rewarding when you land the gig that has just been waiting for you. And it IS out there. Make the decision and the time…do the work…and reap the benefits.

You’ve got this.

More Articles About Advancing Your Career

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] PETER KESERIC, 2016
[2] Busiess Insider: 17 seriously disturbing facts about your job
[3] CBS News, 2017

More by this author

Kris McPeak

Educator, Author, Career Change and Work/Life Balance Guru

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Last Updated on September 30, 2019

How To Write Effective Meeting Minutes (with Examples)

How To Write Effective Meeting Minutes (with Examples)

Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

Following, are some step-by-step hints to effectively write meeting minutes:

1. Develop an Agenda

Work with the Chairperson or Board President to develop a detailed agenda.

Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

2. Follow a Template from Former Minutes Taken

If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

3. Record Attendance

On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

4. Naming Convention

Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

5. What, and What Not, to Include

Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

6. Maintain a Neutral Tone

Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

7. Record Votes

The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

8. Pare down Notes Post-Meeting

Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

9. Proofread with Care

Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

10. Distribute Broadly

Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

11. File Meticulously

Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

One Caveat

In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

Bottom Line

Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

Featured photo credit: Unsplash via unsplash.com

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