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5 Simple Ways to Create a More Productive Workspace

5 Simple Ways to Create a More Productive Workspace

Have you ever noticed how workspaces look so simple and organized in stock photographs? You know, like the image I’ve used for this article? That setup is so efficient it looks like work will practically do itself! Give me a break. No one’s desk really looks like that. Which can be a problem when it comes to productivity.

How Your Physical Workspace Affects Productivity

In 2011, OfficeMax conducted a workspace organization survey in which over 1,000 adults participated. A whopping 77% of participants said clutter damages their productivity.

Disorganization makes it hard to find things, and the time you spend searching through jumbled stacks of papers and folders is time you could have been using to accomplish a task.

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Over half of all respondents in the OfficeMax survey said that “disorganization impairs their state of mind and motivation levels.” Sooner or later, you start to feel buried under the conglomeration of materials you’ve accumulated. Getting your office or cubicle in order will help reduce stress and increase productivity.

Realistic Changes that Will Help You Get Organized and Be Productive  

I’ll guess that when you first started working for your current employer, the clutter you now face every day was not required for a job well done. Am I right? So there is no reason why you can’t get back to the basics of a more minimalist work station today. Don’t worry, your family photo can stay where it is.

1. Identify the Essentials

A great place to start is identifying what items you need to perform your job. We’re getting back to basics, here. Determine what your bare essentials are and then give each item a designated place where it is always within an arm’s reach.

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What should you do with the non-essentials you’ve had lying around? Toss them, file them, gift them, or return them to the appropriate person or place.

2. Establish a Filing System

Depending on the line of work involved, filing systems often vary from person to person. But there are some recommended basics to keep in mind when determining your method.

  • Separate “read” from “not read:” The papers you have already read should be placed in a separate folder or tray from the papers you have not read yet.
  • Categorization: Once you have read a document, categorize it appropriately. For some people this means color coding papers with post-it filing tabs to distinguish high importance items from standard, daily tasks. Others may prefer to file documents according to particular projects or clients. Choose the categorization method that makes the most sense for your job and—here’s the most important part—stick with it!

3. Minimize Noise

Has your office adopted an open floor plan? If so, you’re forced to work amidst disruptive noise. A study published by Cornell University reports that noise decreases productivity, increases stress and illness, and can lower job satisfaction.

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Your productivity also declines when listening to music, according to cognitive neuroscientist Daniel Levitin and a growing number of research studies on the subject. “In almost every case, your performance on intellectual tasks such as reading and writing suffers considerably when you listen to music,” explains Levitin.

What should you do? Since asking for your own office is probably out of the question, try investing in some noise canceling headphones and foregoing the music while you’re at work.

4. Prepare Your Work Area Ahead of Time

It only takes five or ten minutes to prepare your workspace for the following day. Set aside about ten minutes every evening before leaving the office to clear your desk of trash, clean mugs and other dishes, install necessary updates on your computer, and create a to-do list for the next day. These few minutes of organization will allow you to come into work each morning to a functional workspace that encourages productivity.

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5. De-clutter Your Computer Desktop

Not only do many office workers feel overwhelmed by the amount of clutter on their physical desktop, they also get stressed by the state of their digital desktop. If you’re working in an office environment, chances are pretty good that you rely heavily on a computer to carry out your duties. So it’s important to keep this part of your workspace clean and functional.

Create a digital filing system that provides quick, easy access to all of your documents. Again, the structure of this system will depend on your preferences and job function, but there are some guidelines that will help you along.

  • Avoid putting everything in one folder: This pretty much says it all. Saving all your files in the same folder is like dumping all of your papers and office supplies into one desk drawer. What a mess!
  • Logical categorization is key: Try taking the same categorization method you chose for your paper filing system and applying it to your digital documents.
  • Don’t go overboard with subfolders: Subfolders are great. But be careful not to over-complicate your system with too many of them. When important files are four or five clicks away, your intricate storage system starts to be a time waster instead of a time saver.

A workspace and the items within it should facilitate productivity rather than hinder it. Implementing these five changes will have you well on your way to accomplishing more each time you sit down at your desk.

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Last Updated on June 26, 2019

10 Things You Should Do If You’re Unemployed

10 Things You Should Do If You’re Unemployed

Regardless of your background, times today are tough. Uneven economies around the world have made it incredibly difficult for many people to find work.

Regardless of age and qualification, stretches of unemployment have affected us all in recent years. While we might not be able to control being unemployed, we can control how we react to it.

Despite difficult conditions, there are many ways to grow and stay hopeful. Whether you’re looking for work, or just taking a breather between assignments, these 10 endeavors will keep you busy and productive. Plus, some may even help push your resume to the top of the next pile.

Here’re 10 things you should do when you’re unemployed:

1. Keep a Schedule

It’s fine to take a few days after you’re finished at work to relax, but try not to get too comfortable.

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As welcoming as permanently moving into your sweatpants may seem, keeping a schedule is one way to stay productive and focused. While unemployed, if you continue to start your day early, you are more likely to get more done. Also, keeping up with day to day tasks makes you less likely to grow depressed or inactive.

2. Join a Temp Agency

One of the easiest ways to bridge the gap between jobs is to find temporary work, or work with a temp agency. While many unemployed people job hunt religiously, rememberer to include temp agencies in the search.

While not a permanent solution, you will be in a better position financially while you search for something permanent.

3. Work Online

Another great option if you’re unemployed is online work. Many different sites offer a variety of ways to make money online, but make sure the site you’re working for is reputable.

Micro job sites such as fiverr, as well as sites that pay for you to take surveys, are all quick, legitimate options. While these sites sometimes offer lower pay, it’s always better to move forward slowly than not at all.

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4. Get Organized

Unemployment is an excellent opportunity to get organized. Embark on some spring cleaning, go through old boxes, and get rid of the things you don’t need. Streamlining your life will help you dive head first into the next chapter, plus it helps you feel like your unemployed time is spent productively.

5. Exercise

Much like organizing your life, another good way to keep yourself enthusiastic and healthy is to exercise. It doesn’t take much to get slightly more active, and exercise can help you stay positive. Even a walk around the block a few times a week can do a lot for keeping you motivated and determined. If you take care of yourself, you can make the most of this extra time.

6. Volunteer

Volunteering is an excellent way to use extra time when you’re unemployed. Additionally, if you volunteer in an area related to your job qualifications, you can often include the experience on your resume.

Not only that, doing good is a true mood booster and is sure to help you stay optimistic while looking for your next job.

7. Increase Your Skills

Looking for ways to increase your job skills while unemployed is a good way to move forward as well. Look for certifications or training you could take, especially those offered for free.

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You can qualify more for even entry level positions with extra training in your line of work, and many cities or states offer job skills training. Refreshing your resume, and interview and job skills may make your job hunt easier.

8. Treat Yourself

Unemployment can be trying and tiring, so don’t forget to treat yourself occasionally. Take a reasonable amount of time off from your weekly job hunt to recharge and rest up. Letting yourself rest will maximize your productivity during the hours you job search.

Even if you don’t have extra money for entertainment, a walk or visit to the park can do wonders to help you go back and attack your job hunt.

9. See What You Can Sell

Another good way to bridge the gap between jobs is to sell unused possessions. eBay and Amazon are both secure sites, but traditional garage sales are a fine option too. Sell off a few video games, or some electronics, for some quick and easy cash while you figure out a permanent solution.

10. Take a Course

Much like training and certifications, taking a class can be a good way to keep yourself sharp while unemployed. Especially when you’re between jobs, it can be easy to forget this option, as most courses cost money. Don’t forget the mass of free educational tools online.

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Keeping your brain sharp can help you stay focused and may even help you learn some new, relevant job skills.

The Bottom Line

While unemployment numbers are still high, there are many things you can do to better yourself and move forward. While new skills to aid your job hung might seem out of reach, there are plenty of free ways to get ahead, online and off.

Additionally, don’t forget that taking time for yourself can do wonders for keeping you productive in your job hunt. While it is a challenge, don’t give up–being unemployed can offer you extra time to better yourself, and possibly grow more qualified to find work.

Featured photo credit: Resume – Glasses/Flazingo Photos via flickr.com

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