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6 Principles of Storing Your Files in the Cloud Safely

6 Principles of Storing Your Files in the Cloud Safely
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The cloud offers a convenient and budget-friendly way to store data for your small business. It allows you to back up, sync, and access files across several devices and minimizes the costs associated with keeping your company’s information on-site. The cloud is also one of the most secure ways to house data — if you take a few simple precautions.

Follow these six fundamental rules for safely storing your company’s information in the cloud.

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1. Research Cloud providers

Safely using cloud storage starts with choosing a reputable cloud storage service that best meets your needs. As you shop for a cloud storage service, look for one with positive customer reviews and a proven history of keeping its customers’ data secure. Be sure the provider you choose offers multiple-level redundancy, which means there are several copies of your data to prevent it being lost if one server fails. Redundancy across multiple geographic locations is another important security feature you’ll want from your cloud storage company. This means your data is housed at various locations, so if an event like a fire or natural disaster somehow destroys your data it can still be retrieved.

2. Match the sensitivity of your data to the cloud provider’s level of security

Three out of five small businesses close within six months of experiencing a data-security breach. If you are storing sensitive data, like clients’ financial or identifying information, make sure your cloud provider provides best-in-class security features. You’ll probably pay a bit more for enhanced security options, but it’s a worthwhile investment. On the other hand, not every file your small business handles will be highly sensitive. Storing non-critical data with a cloud provider that offers strong, albeit less robust, security features will probably be adequate — and reduce expenses.

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3. Back up your data that’s in the cloud

Data stored in the cloud is typically more secure than data kept on your computer, but it is not a complete backup solution — and nothing is 100-percent fail-safe. Backing up the files you store in the cloud is a critical part of leveraging cloud technology safely. Many backup proponents suggest using the 3-2-1 standard: maintain three backups of files that are too important to lose, utilizing at least two different formats, with at least one of the backups residing off-site — meaning at a place other than where your computer or server is located.

4. Encrypt your cloud files

If your cloud service account is compromised, your files may become accessible to cyber criminals. To help minimize data vulnerability, encrypt your files before sending them to the cloud. Another option is to use a tool like BoxCryptor or nCrypted Cloud, which automatically encrypt your cloud backups.

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5. Use password best practices

Good password management is one of the most effective ways to help keep your files safe. Use a password generator like LastPass to create a hard-to-crack code, never share your password, and don’t write it down or save it on your device. Avoid accessing your cloud account using public Wi-Fi, and change your password at least once every quarter. Make sure your employees are well-versed in password security practices for small businesses, have password polices in place, and enforce them.

6. Look for “https”

Your data can be captured by a hacker while it’s en route to the cloud or traveling from the cloud to your device. To help prevent this from happening, look for “https” (versus “http”) in front of the cloud service’s URL in your browser’s address bar. “Https” is the secure version of “http,” which is the protocol over which data is sent between your browser and the cloud or any website that you are connected to. When you see “https,” the communication between your browser and the cloud service is encrypted.

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Keep these safety tips in mind, and cloud storage can be an effective way to keep files accessible while protecting your small business data against everything from hackers to malware.

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Last Updated on December 18, 2020

Can Technology have Biases Like Humans?

Can Technology have Biases Like Humans?
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Technology has taken a vantage leap in providing solutions for man. Before now, technology used to appear complex and would require a great deal of expertise to handle solutions available. Today, we have technology applicable in the simplest human activities as smart products with intelligent algorithms powering them as they make error-free judgments and provide intelligent and analytic solutions.

Does technology have all the answers?

This article from Credit Suisse, tells us that technology does not have all the answers because it has been found to exhibit “similar biases,” as humans. No one can discredit the impact of technology, but it is not totally free of human input and this is the reason we experience these biases in many areas we have technology holding foot.

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Creating technological solutions transparently

This article suggests that the process of creating technological solutions be made transparent and subject to contribution from many people who would end up as users of the product – male, female, young, old, learned, unlearned and all other preferences as we have them. It also underscores the importance of having women on product development teams. This approach is not sure to eliminate all forms of bias, but it is a good way to start in order to appraise the full benefits of technology.

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Technology as the connecting tool

Technology so far has been a major connecting tool amongst us humans. It is used and appreciated by all regardless of race, language and sex. In order to keep it less subjective to these arguments about human biases. I believe we should gather opinions on products and solutions before making them available to the public. This could be done by gathering input from intended target users and receiving feedback across the stages of production.

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“Recognizing the problem is a start…success will depend on inclusive technologies that meet this vast untapped market.” This cannot be more apt especially at a time when we look up to technology for solutions. We should not muzzle our progress with technology by battling algorithm bias. The first way to avoid this battle is by reading this article here.

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