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6 Principles of Storing Your Files in the Cloud Safely

6 Principles of Storing Your Files in the Cloud Safely

The cloud offers a convenient and budget-friendly way to store data for your small business. It allows you to back up, sync, and access files across several devices and minimizes the costs associated with keeping your company’s information on-site. The cloud is also one of the most secure ways to house data — if you take a few simple precautions.

Follow these six fundamental rules for safely storing your company’s information in the cloud.

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1. Research Cloud providers

Safely using cloud storage starts with choosing a reputable cloud storage service that best meets your needs. As you shop for a cloud storage service, look for one with positive customer reviews and a proven history of keeping its customers’ data secure. Be sure the provider you choose offers multiple-level redundancy, which means there are several copies of your data to prevent it being lost if one server fails. Redundancy across multiple geographic locations is another important security feature you’ll want from your cloud storage company. This means your data is housed at various locations, so if an event like a fire or natural disaster somehow destroys your data it can still be retrieved.

2. Match the sensitivity of your data to the cloud provider’s level of security

Three out of five small businesses close within six months of experiencing a data-security breach. If you are storing sensitive data, like clients’ financial or identifying information, make sure your cloud provider provides best-in-class security features. You’ll probably pay a bit more for enhanced security options, but it’s a worthwhile investment. On the other hand, not every file your small business handles will be highly sensitive. Storing non-critical data with a cloud provider that offers strong, albeit less robust, security features will probably be adequate — and reduce expenses.

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3. Back up your data that’s in the cloud

Data stored in the cloud is typically more secure than data kept on your computer, but it is not a complete backup solution — and nothing is 100-percent fail-safe. Backing up the files you store in the cloud is a critical part of leveraging cloud technology safely. Many backup proponents suggest using the 3-2-1 standard: maintain three backups of files that are too important to lose, utilizing at least two different formats, with at least one of the backups residing off-site — meaning at a place other than where your computer or server is located.

4. Encrypt your cloud files

If your cloud service account is compromised, your files may become accessible to cyber criminals. To help minimize data vulnerability, encrypt your files before sending them to the cloud. Another option is to use a tool like BoxCryptor or nCrypted Cloud, which automatically encrypt your cloud backups.

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5. Use password best practices

Good password management is one of the most effective ways to help keep your files safe. Use a password generator like LastPass to create a hard-to-crack code, never share your password, and don’t write it down or save it on your device. Avoid accessing your cloud account using public Wi-Fi, and change your password at least once every quarter. Make sure your employees are well-versed in password security practices for small businesses, have password polices in place, and enforce them.

6. Look for “https”

Your data can be captured by a hacker while it’s en route to the cloud or traveling from the cloud to your device. To help prevent this from happening, look for “https” (versus “http”) in front of the cloud service’s URL in your browser’s address bar. “Https” is the secure version of “http,” which is the protocol over which data is sent between your browser and the cloud or any website that you are connected to. When you see “https,” the communication between your browser and the cloud service is encrypted.

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Keep these safety tips in mind, and cloud storage can be an effective way to keep files accessible while protecting your small business data against everything from hackers to malware.

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Last Updated on May 18, 2020

25 Essential Windows Keyboard Shortcuts You Need to Know Now

25 Essential Windows Keyboard Shortcuts You Need to Know Now

If you are using Windows regularly, using these Windows keyboard shortcuts will definitely increase your productivity. Compiled below is an exclusive list of shortcuts that will help you breeze through your daily work.

You might know some of them, but there are certainly some hidden gems that you wouldn’t have heard of before. Once you start using them, you will notice how easy navigating and operating on Windows has become.

Basic Windows Keyboard Shortcuts

These are the most basic shortcuts and ones you’ll likely have heard of. They are key in moving through your work quickly and easily.

1. Ctrl+Z : Undo

shortcut

    Irrespective of what you are doing, or where you are doing it, Ctrl + Z is a lifesaver. One possibly can’t survive without this function.

    Whatever program you’re running, this function helps you get back to your last input. So don’t worry about all the mistakes as this particular shortcut will save you every time.

    2. Ctrl + A : Select All

    Nordam: – Sig Nordal, Jr.

      Again, irrespective of which program you are running, this shortcut key selects all of the text, files, folders, or elements in any given program or page.

      Instead of spending your time dragging your mouse all over the page, use this to grab everything in one go.

      3. Ctrl + C : Copy

      shortcut

        You’ve selected what you wanted to. Now you’d like to copy it.

        This is probably one of the top shortcut keys people use when working on their Windows system. Easily copy whatever you like, and it stays with you until you are ready to paste it.

        4. Ctrl + V : Paste

        shortcut

          Easily paste all that you have copied. It could be a text, file, image, or folder. In any case, this is a very useful feature to bring everything together.

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          If you would like to paste plain, simple text without original formatting, just add Shift to it, i.e. Ctrl + Shift + V.

          5. Ctrl + X : Cut

          shortcut

            Don’t want a piece of text/table/image/file in a particular place?

            Simply select it and use the shortcut Ctrl + X. The piece gets removed and copied. Then, use the paste shortcut to paste it anywhere you like.

            6. Alt + Tab : Switch Screen/Tabs

            shortcut

              This one has been around for a while and has been enhanced with upgrades in the Windows OS. Simply press Alt and then the Tab key, and you will switch to the next tab/screen.

              Holding down the Alt button and tapping on Tab let’s you move and choose between multiple screens. Talk about multi-tasking!

              7. Ctrl + Alt + Del : Start Task Manager

              shortcut

                What happens when an application starts to lag or stops responding, or your windows OS stands still and you can’t move a thing? You summon Ctrl + Alt + Del! When you press them together, a magical box called the task manager opens up.

                You can then check out which programs/apps were making your PC slow and shut them down from the task manager itself, bringing your PC back to life.

                8. Alt + F4 : Close App

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                  This shortcut has been around for decades now! Simply press Alt plus the function F4 key and the application you’re using will close.

                  However, it is smart enough to ask you to save your work before it shuts down. It also works almost on anything right from your browser to games and custom applications.

                  9. Ctrl + F : Find

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                  How to Do Basic Keyboard Shortcut in Windows

                    You know you just wrote that sentence, and now you can’t find it! Or you really need to find a particular keyword in a document or a browser? Ctrl + F is the handy shortcut that will open a quick bar where you can type in the keyword, and it will show you all the results in the document matching your request.

                    10. Ctrl +H : Find and Replace

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                      You just finished your essay, and you realize you’ve been spelling the name of that scientist wrong the whole time! Now you not only need to find the keyword but replace all uses of it with something else. Not a problem at all. The Ctrl + H shortcut comes in handy here.

                      Just hit the keys and a box will open. You can simply type in the word that you need to find and replace. This works for most document types.

                      11. Ctrl + E : Select the Search Box

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                        Whether you are in your file explorer or browser, pressing Ctrl+E will select your search/navigation bar, and you can directly start typing into it. This will make your life easier when you need quick search.

                        12. Ctrl + N : Open a New Window

                        shortcut

                          Pressing Ctrl+N together will open up a new file or a window depending on if you are working in your browser or offline. This Windows keyboard shortcut works well with most offline applications and online browsers made for Windows.

                          13. Ctrl + Mouse Scroll Wheel : Zoom In/Out

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                            Text too small? Want to see the details more clearly? Viewing an infographic that requires zooming in? This shortcut provides exactly that.

                            If you are in a document, this command will make your files and folders appear larger, and if you are on your browser, it will simply zoom in on the page. Talk about attention to detail!

                            Advanced Windows Keyboard Shortcuts

                            14. Win + L: Lock Screen

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                            These Short Keys are Going to Make Your Life So Much More Productive

                              Stepping away, but don’t want to shut down or put your system to sleep? Win + L is a great shortcut. It helps you lock down your screen, and unless you re-enter your password nobody can open it (assuming you have a password set for your system).

                              15. Win + D : Show Desktop

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                                This is actually a quick minimize option. No matter how many tabs/windows are open, this shortcut quickly minimizes all of them and shows you the desktop, allowing you to access files or an application in a couple of clicks.

                                16. Win + Tab (+ Shift) : Toggle Task View

                                Awesome Windows Shortcut Keys – SVEN TECHNOLOGY

                                   

                                  This shortcut is very similar to what Alt + Tab does, but it is a more advanced level Windows app navigator. When you press it, you will see tiles of all the open programs and most used programs.

                                  You can scroll or jump between them by additionally pressing the shift key with the Win + Tab command.

                                  17. Win + C : Opens Cortana

                                  These Short Keys are Going to Make Your Life So Much More Productive

                                     

                                    Are you a fan of voice control or like using Cortana to get things done quickly? You can summon her by using the Win + C shortcut. She’ll then be available to grant your every request.

                                    18. Win + Prt Sc : Save Screenshot

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                                      While Prt Sc allows you to take a screenshot, pressing the Windows button at the same time allows you to automatically save the screenshot. There is a folder named “screenshot” in your pictures destination, where PNG files of the screenshot will get saved. No need to add another screenshot tool!

                                      19. Win + I : Open Settings

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                                        Need to quickly open the settings tab? Now, you don’t need to browse through 3-4 destinations to reach the settings tab. Just hit Win + I to open up the settings menu for Windows.

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                                        20. Win + S : Search for Windows

                                        10 Great Keyboard Shortcuts to Make Life Easy

                                          You will always have that file or application that you can’t find on your PC. For this, Windows introduced the search bar.

                                          You can easily open it by pressing Win + S and typing in the file name you want to look up. Additionally, since Cortana is integrated with the search function, you can use it to ask additional questions as well.

                                          21. Fn + F2 : Rename

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                                            Depending on the hardware manufacturer, F2 keys perform various tasks, like volume up/down or turn Wifi off/on. However, using the Fn + F2, you can quickly use the Rename file option when a file/folder is selected. Say goodbye to the right click.

                                            22. Fn + F5 : Refresh

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                                              Your PC stuck is stuck and the processor can’t keep up. Refresh is a good method to get things moving. Pressing Fn + F5 can refresh Windows, or if you are working on your browser, it can refresh that, too.

                                              23. Win + X : Hidden Menu

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                                                Did you know that windows had a hidden menu? Press Win + X and see it pop-up. It will give you access to all the essential areas of the system.

                                                24. Win + V : Navigate Through Notifications

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                                                  If you have configured notifications and alerts on your systems, this shortcut will help you easily toggle through all of them. It’s extremely useful for people who are especially popular or busy.

                                                  25. Win + Ctrl + B : Open App That Displayed a Notification

                                                    You’re working, and a notification pops up that needs your attention. Use Win + Ctrl + B, and the explorer will switch to the application that sent you the notification. Swift.

                                                    The Bottom Line

                                                    You might be excited to start using all of these Windows keyboard shortcuts right away. While I advise you to try them all out, it entirely depends on how you engage with your system and what work you do. Any number of them can be generally useful. Start experimenting today.

                                                    More Tips on Using Windows

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