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6 Principles of Storing Your Files in the Cloud Safely

6 Principles of Storing Your Files in the Cloud Safely

The cloud offers a convenient and budget-friendly way to store data for your small business. It allows you to back up, sync, and access files across several devices and minimizes the costs associated with keeping your company’s information on-site. The cloud is also one of the most secure ways to house data — if you take a few simple precautions.

Follow these six fundamental rules for safely storing your company’s information in the cloud.

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1. Research Cloud providers

Safely using cloud storage starts with choosing a reputable cloud storage service that best meets your needs. As you shop for a cloud storage service, look for one with positive customer reviews and a proven history of keeping its customers’ data secure. Be sure the provider you choose offers multiple-level redundancy, which means there are several copies of your data to prevent it being lost if one server fails. Redundancy across multiple geographic locations is another important security feature you’ll want from your cloud storage company. This means your data is housed at various locations, so if an event like a fire or natural disaster somehow destroys your data it can still be retrieved.

2. Match the sensitivity of your data to the cloud provider’s level of security

Three out of five small businesses close within six months of experiencing a data-security breach. If you are storing sensitive data, like clients’ financial or identifying information, make sure your cloud provider provides best-in-class security features. You’ll probably pay a bit more for enhanced security options, but it’s a worthwhile investment. On the other hand, not every file your small business handles will be highly sensitive. Storing non-critical data with a cloud provider that offers strong, albeit less robust, security features will probably be adequate — and reduce expenses.

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3. Back up your data that’s in the cloud

Data stored in the cloud is typically more secure than data kept on your computer, but it is not a complete backup solution — and nothing is 100-percent fail-safe. Backing up the files you store in the cloud is a critical part of leveraging cloud technology safely. Many backup proponents suggest using the 3-2-1 standard: maintain three backups of files that are too important to lose, utilizing at least two different formats, with at least one of the backups residing off-site — meaning at a place other than where your computer or server is located.

4. Encrypt your cloud files

If your cloud service account is compromised, your files may become accessible to cyber criminals. To help minimize data vulnerability, encrypt your files before sending them to the cloud. Another option is to use a tool like BoxCryptor or nCrypted Cloud, which automatically encrypt your cloud backups.

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5. Use password best practices

Good password management is one of the most effective ways to help keep your files safe. Use a password generator like LastPass to create a hard-to-crack code, never share your password, and don’t write it down or save it on your device. Avoid accessing your cloud account using public Wi-Fi, and change your password at least once every quarter. Make sure your employees are well-versed in password security practices for small businesses, have password polices in place, and enforce them.

6. Look for “https”

Your data can be captured by a hacker while it’s en route to the cloud or traveling from the cloud to your device. To help prevent this from happening, look for “https” (versus “http”) in front of the cloud service’s URL in your browser’s address bar. “Https” is the secure version of “http,” which is the protocol over which data is sent between your browser and the cloud or any website that you are connected to. When you see “https,” the communication between your browser and the cloud service is encrypted.

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Keep these safety tips in mind, and cloud storage can be an effective way to keep files accessible while protecting your small business data against everything from hackers to malware.

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Last Updated on September 11, 2019

8 Most Effective Games and Apps to Learn to Type Fast

8 Most Effective Games and Apps to Learn to Type Fast

Computers and cell phones have become an integrated tool in our professional and personal lives that the original methods of using pen and paper may not be so common anymore.

Although our old-school methods of note taking may not have entirely left us, technology is advancing with no intention of slowing down; iPads are moving into service industries, video calls are taking the place of in-person interviews, and store receipts are making its way into our email inbox – all of which requires the skill of typing.

Learning a new skill doesn’t have to be boring and never had to be. Thankfully, there are effective games and apps that can help you learn to type fast with swift precision and accuracy.

Why Typing Fast Matters?

Learning how to type fast is a game changer. In fact, you can save 21 days per year by typing fast!

Although shaving several minutes from curating a long email or texting paragraphs in a text message may not seem to be of great significance, the minutes soon do eventually add up and the long list of tasks then evolve into frustration. By the end of the day, time is being wasted, and the work pile is stacked high over your head.

Why not alleviate some of those frustrations through practice and dedicating your spare time to build muscle memory?

Learning a simple skillset like speed typing can drastically improve other essential areas in life including time-management and prioritization. Not only does it help you efficiently complete tasks at work and in your personal life, but it also boosts your productivity.

8 Most Effective Typing Games and Apps

Everyone learns at different speeds and uses various methods. While some work better under pressure and tight deadlines, others thrive when given ample amounts of time to learn and soak in the knowledge that is being provided. Despite the number of resources that are available in the hollow corners of the internet, it’s all about finding one source that helps you learn at your fullest potential.

Whether you’re a keyboard ninja or not, here are some effective typing games and apps that allow you to test your speed, accuracy, and maybe shoot some spaceships along the way.

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For Beginners

1. Speed Typing Online

    What’s more fun than to type to the story of Alice in Wonderland or the lyrics to “Hey Jude”? Speed Typing Online is an online typing game that allows you to dive into the creative and familiar world of famous books, fables, songs, and even hone your skills in data entry.

    The bright blue frame holds the text, which then turns green after punching in the accurate keystrokes. After the end of the personal timer, a statistics page appears to show you your typed words per minute, accuracy, correct and incorrect entries, and error rate.

    2. Typing Trainer

      Typing Trainer

      is another online platform suited for beginner typists looking for step-by-step lessons. Learning the keys on a keyboard can confusing especially for those who aren’t as familiar or getting adjusted to typing on a computer keyboard.

      Typing Trainer has a collection of step-by-step tutorials that covers everything from sentence drills, introduction to new keys as the lessons progress, and skills test. The Typing Trainer specifically highlights unique features in each lesson including a warm-up section where the user begin to build muscle memory and learn to type without looking at the keyboard.

      The website is also programed to identify difficulties the user is facing when typing specific words or sentences.

      3. TapTyping – Typing Trainer

        There is the feeling of physically typing on a keyboard and then there’s the feeling of typing on a touch screen mobile device.

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        Since the use of cell phones has become closely integrated into our everyday lives, learning to type on a mobile is much of a skillset as it is to type on a computer. The mobile typing app, TapTyping – Typing Trainer, allows users to practice while on-the-go making it perfect for commuters who want to practice typing during their down time.

        The app allows you to challenge other typists around the world with TapTyping’s global leaderboard and test your skills by taking advanced lessons. There’s always room for improvement and with the app, you’ll be able to find your mistakes by watching a heat map of your finger strokes.

        For professional writers and programmers

        4. The Most Dangerous Writing App

          Suitable for writers facing a creative block or on a tight-deadline, the Most Dangerous Writing App is a website that forces your fingers to type as quickly as your ideas.

          If you stop longer than 5 seconds, everything you had written will slowly disappear from the screen.

          Sessions are timed from 3 minutes to 20 minutes, or can go from 75 to 1667 words. This online app is perfect to brain dump ideas, write a chapter of a manuscript you’ve been stuck on, or help with procrastination.

          If you’re up to the challenge, try the hardcore mode – an alternative option where a single letter appears on the screen at a time. This level prevents you from seeing the entire word, sentences, or even correct any spelling or grammatical mistakes until the timer is complete.

          If you’re wondering, copying and pasting is not an option until each the end of each session.

          5. The Typing Cat

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            Looking to upgrade your typing skills? Also working as a personal tutor, the Typing Cat has a list of regular typing courses with the option to try other lessons with more complexity such as HTML. Learning to type code is a another valulable skillset worth adding.

            Even with disregarded interest in the coding world, using the code course enhances your typing skills and allows your fingers to familiarize itself with uncommon word combinations and placement of punctuations on a keyboard.

            The coding course can be difficult even for typing whizzes, but it’s all a part of muscle memory. According Psychology Today,[1] only a handful of people actually learn how to type by looking at an actual keyboard, while a majority of the population locate specific keys intuitively through muscle memory.

            Available courses include EcmaScript 6, HTML 5, and CSS 3.

            Fun typing games

            6. ZType — Space Invaders Meet Webster

              Remember playing the iconic 70’s game that allowed you to shoot tiny purple and green aliens from one end of the screen to the other with a two-bullet laser? It’s hard to believe that Space Invaders just turned 40 , but you can still get the same adrenaline rush with ZType, a typing game with the same shooting concept.

              Ztype works in waves – stages that must be cleared but instead of aliens, you must type out the words before the missiles destroy your ship at the bottom of the screen. Every so often, longer and mor complex words would appear and if the words are not typed in the allotted time, a series of letters will disperse like missles.

              The game is quick on the fingers and will still have your heart pumping until the very end.

              7. Epistory – Typing Chronicles

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                Although this game does cost money to purchase, it is worth the investment if you’re looking for a refreshing and alternative mode to learning how to type fast.

                Epistory – Typing Chronicles is a role-playing action and adventure game of a young girl riding a fox in a magical and fictional realm; together they combat enemies in the shapes and forms of words.

                Once you’re starterted, you almost forget you’re playing a typing game. The paper craft art aesthetics of the game has you captivated by the vibrant colors and character’s storyline, while having you build your typing skills.

                8. Daily Quote Typing

                  Need some inspiration? Say no more.

                  Daily Quote Typing is one of many gammes available on Wordgames.com – a website that offers a variety of typing games ranging from different levels based on your experience.

                  With Daily Quote Typing, users are able to type out inspirational quotes by famous leaders, inventors, and innovators such as Mark Twain and Albert Einstein.

                  Bottom Line

                  At the end of the day, discipline and patience is what teaches to type faster. It comes down to making that commitment to improving not only your typing abilities, but in a lifelong skill that benefits other areas in life.

                  By practicing daily and using effective games and apps, it’s only a matter of time before keystrokes will become second nature and your brain will adapt to learning other skills faster.

                  Featured photo credit: Unsplash via unsplash.com

                  Reference

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