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10 Things You Might Be Doing Wrong In Your CV

10 Things You Might Be Doing Wrong In Your CV
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Above all else, a CV or resume is a serious document. Getting a job is a serious undertaking. And when you submit a CV, recruiters, hiring managers, or other decision-makers assume that you “get” the dos and don’ts for crafting a document that follows certain norms and formats. That said, there are some common things that many candidates do wrong. You can avoid these 10 errors.

1. Too Much Personal Information

Years ago, candidates were expected to supply name, full physical address, and phone number. In many instances, including date of birth, marital status and number of kids was also appropriate. This was because potential employers were looking for stable individuals who were “settled.” Marriage sort of indicated that. This was all before the days of Title IX and other anti-discriminatory laws.

If you include more than name, phone number and email address, you are making a mistake. And never a picture, please. You may have been voted “best looking” way back in high school, but it is totally irrelevant now. Many CV readers will throw out one with a photograph because they don’t want to be accused of making a hiring decision based upon looks.

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2. Irrelevant or Old Employment

The fact that you worked for 3 fast-food restaurants and worked for a lawn care company during your summers of college – not so much. If you want a potential employer to know that you worked your way through college, save it for the interview, if you are asked, and use it as “proof” that you are a motivated person. But on a CV? Never. Do include:

  • Any unrelated work experience that does show development of important “soft skills,” like leadership or supervision
  • Any internships you may have had in college even though they might not directly relate. Internships indicate that you were selected above competitors and that says something.

3. Exaggerating Job Titles or Responsibilities

Waste management sounds far better than janitor, of course. However, you cannot bend the truth here. If you worked in a medical lab as pretty much an assistant without much responsibility, then you can’t embellish that to look like you were doing research – even if it fits nicely with the research position you are seeking now. Eventually, these things get revealed. People in far more responsible positions (CEO of Yahoo) have lied and been caught several years later.

4. Any Instance of Bad Grammar, Spelling or Punctuation

The chance for errors is greater on a CV than a resume, because for certain positions, CV’s are in paragraph form, as opposed to bulleted phrases. When you allow English errors to slip by, here’s what the potential employer is thinking.

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  • You don’t double-check your work
  • You don’t pay attention to detail
  • You are lazy
  • The job is just not that important to you

Better to have an English expert review all of you paperwork, even if you have to pay for it. You cannot rely on basic spell and grammar checks.

5. Hobbies and Activities that are “Fluff” or Political

Being in a bridge club, being a proud member of the NRA, being a deacon at your church, or playing basketball with a group on the weekends are big No-No’s. If you have nothing better to include in this type of a section, leave the entire section out. Do include a section if your activities include such things as the following:

  • Non-political and non-religious charitable work – e.g., Big Brothers & Sisters
  • Board member of a business, educational, charitable, etc. organization

These types of activities demonstrate commitment to your community.

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6. Even a Hint of Negativity toward a Former Position or Boss

Obviously, if you are going to put a “Reasons for Leaving” at the end of each position description, you can’t say, “The job sucked.” You have two options:

  • Don’t put that section in at all – you can cover reasons in an interview, but even then, never speak negatively
  • Find a more positive way to state a reason

7. Design/Formatting Errors

The layout of your CV should follow an acceptable format, and focusing on creative appearance that veers from that format a lot is probably not a good idea. If you want to add some flair, make it tasteful – maybe a gray background with a dark navy print and border. Adding glitz, fancy fonts, and an ornate border will make you the subject of an office joke.

8. Silly or Questionable Email Address

Sparklelady@yahoo.com or Studmuffin@gmail.com are not suitable, and hopefully you know that. The best solution of all is to get a separate email account just for professional purposes – either through your Internet provider or through Gmail. You can keep the old one for friends – problem solved!

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9. Not Using Bold Headings

Your CV will get about 8-10 seconds for its first “read.” The reader is simply scanning down the page looking for some specific items – keywords/keyword phrases, possibly job titles. You want him or her to see those, so they must be in bold and possibly one font size up from the rest of your text. This makes your CV scannable in that 8-10 seconds.

10. Phrasing Errors

The job you seek had a description. If you do not use some of those keywords in your CV, you are missing an opportunity to be singled out. And, as stated above, try to place them in headings in bold.

The other error is to us vague phrases about your skills or strengths – “high level of organization,” “strong work ethic,” “good team member.” These are trite, overused, and, frankly meaningless.

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Featured photo credit: Flazingo Photos via flickr.com

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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