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Importance of Keeping the Communication Lines Open

Importance of Keeping the Communication Lines Open

Communication has always played a very important role in the way we do business. A steady flow of communication is what powers the stock market, improves upon technology and inventions, helps companies grow, and keeps people connected with one another and with the businesses they work with or choose to purchase goods and services from.

Today’s advanced technology has brought communication to the forefront of the world’s societies like never before, enabling people halfway around the world to communicate with thousands of others within mere seconds. Through social media platforms, VOIP systems, online web conference apps, and other advanced and intuitive communication tools, communication lines can stay open on a consistent basis, ensuring that the flow of information never stops.

So why is it so important that the lines of communication stay open?

As technology changed the way we communicate, so too did our demands for better, faster, easier ways to communicate. We are always striving to improve upon old technologies and develop new ones so as to keep up with those demands, and meet new challenges in the future.

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Today’s consumers rely upon fast, easy-to-access information—they have communicated their needs to businesses, and smart, savvy companies have responded by ensuring that the consumers can easily access information through a variety of means, and most importantly, that someone is ready and able to communicate with the consumer in order to handle any issues and complaints, or just to make the customer feel more connected to the business, subsequently improving the consumer experience.

Communication in the office and beyond

While it is a critical factor to be able to communicate with your customers and clients in a professional manner, it is no less important that interoffice communication is also efficient and open at all times. This is especially true in businesses and industries where many employees are not in one central location yet rely upon information from one another to complete tasks and projects.

Office phone systems are simply not a reliable means of ensuring consistent communication, because if someone is not in the office, then you have to wait until they return, check their voicemail, and find the time to call you back amidst all the other messages they received likewise with email. However, various  web conferencing apps like Cisco WebEx, Uberconference, Go to Meeting  remedy these problems by ensuring that you can contact anyone, anywhere, anytime, so long as they have their laptop or mobile device.

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More than just online communication

Web conference apps offer users more than just a means to communicate online. They can be used to hold seminars, train staff, troubleshoot with clients, and collaborate with team members in various locations. Many web conference apps also have advanced features that further help to improve productivity and efficiency in the workplace, as well as improve marketing efforts, delivering a strong ROI.

Many businesses have already realized the importance of being able to communicate openly and efficiently, and have taken advantage of easy to use yet highly advanced apps that allow managers, business owners, employees, team leaders, clients and customers to easily communicate with one another more openly, more effectively, and more reliably.

It’s cost-effective too

Not only does improving communication, improve the way your company does business, it is also more cost-effective than using other means of communication, such as the traditional business phone system. Additionally, it also eliminates the need for traveling to other locations to attend meetings, wasting time trying to get multiple parties together for a meeting, losing time while waiting for callbacks, and even on material costs for printing and sending documents, since many web conference apps allow you to easily share documents with others.

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Time saved is also money saved, and as productivity improves, it also helps your teams complete tasks on time and on budget. Time is money, and the key to saving both is open and efficient communication.

When you factor in all the different advantages as well as the cost-savings that can be garnered by using new tools of communication and collaboration, it seems a no-brainer. At the very least, it is an efficient means of staying competitive, because you can be assured that other companies will soon be investigating the advantages and benefits of web conference apps, if they aren’t already.

Have you already tried using web conference apps? Which ones have you tried and why? Share your experiences and insight with others. If you haven’t already tried one, take some time to do some research on the various apps that are available, so that you can see firsthand what additional features are available. Then you’ll be able to make an informed decision and choose the app that best suits your needs and company goals.

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Featured photo credit: Creative Company Conference 2011 via Flickr via flickr.com

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Last Updated on July 13, 2020

9 Simple Ways to Always Stay Positive

9 Simple Ways to Always Stay Positive

It’s common to be struck with a bout of pessimism, or to naturally be more towards the pessimistic end of the perspective spectrum. It’s hard to see the positives in life and become an optimist when you’re lost in the murky waters of negative thinking.

However, Henrik Edberg, the founder of The Positivity Blog is here to share nine ways we can create a more optimistic outlook and positive perspective:

“Nobody can go back and start a new beginning, but anyone can start today and make a new ending.” — Maria Robinson

When I was younger — in my teens and early 20s — I was trapped. Not physically, but mentally: by the destructive thought pattern called pessimism. This negative thinking poisoned what might have been a pretty good and opportunity-filled childhood, adolescence, and early adulthood. This pessimism created ceilings and walls where there really were none.

Throughout the period when I was ridden by pessimism, my life and I mostly stood still. Looking back, it was a terrible waste. If you are in pessimistic place, you don’t have to stay there for the rest of your life. I didn’t, for I learned to replace my negative thinking with optimism.

In this article I’ll explore nine positivity habits that have helped me to go from someone who was pessimistic most of the time to someone who is now optimistic almost all the time. I recommend to not try to add all the habits at one go but to choose one habit and to practice it for 30 days so it becomes a habit, before adding the next.

1. Ask Yourself the Right Questions

This is the simplest but perhaps also the most important habit I have discovered in adopting an optimistic mindset. The questions we ask ourselves day in and day out when we wind up in negative, difficult or uncertain situations make all the difference in our life.

A pessimist might ask him/herself questions like:

  • “Why did this happen to me?”
  • “Why do bad things happen to me all the time?”

But an optimist asks him/herself the questions that open up the mind to new viewpoints and possibilities. A few of my favorite questions for finding the optimistic perspective are:

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  • “What is one good thing about this situation?”
  • “What can I learn from this situation?”
  • “What is one small step I can take today to start solving this situation?”

2. Create a Positive Environment to Live In

The people you spend your time with and the information you let influence your mind will have a huge effect on your attitude and how you think about things.

Watch this YouTube video and learn the power of a positive environment:

So choose to:

  • Spend more time with the people who lift you up. And less time – or no time – with people who just bring you down by being negative and critical. Read: You are the Average of the 5 People You Spend the Most Time With
  • Let in the information that supports you. Spend less time on negative and self-esteem damaging media sources and spend more time reading positive and constructive blogs and books, watching motivating movies, listening to inspirational songs, and listening to audio books and podcasts created by optimistic people. Check out 12 Inspirational Movies With Important Life Lessons To Learn and 25 Most Inspirational Songs of All Time.

3. Be Grateful for What You Have (Don’t Forget About Yourself Too)

A very simple and quick way to boost the positive energy in your life is to tap into gratitude.

I usually do it by asking one or more of these questions:

  1. What can I be grateful for in my life today?
  2. Who are 3 people that I can be grateful to have in my life and why?
  3. What are 3 things I can be grateful for about myself?

Just spend 60 seconds or a few minutes during your day with answering one of these questions to reap the wonderful benefits.

4. Don’t Forget About Your Physical Self

Being an optimist isn’t just about thinking in a different way. It is also about caring for the physical part of ourselves.

I have found that working out a couple of times a week, enough quality sleep each night and eating healthy food has a huge effect on my mindset.

If I mismanage those very basic things then negative thoughts pop up far more often and I become more pessimistic and shut down about the possibilities in my life.

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So don’t neglect these basic fundamentals. Just caring for your physical self the right way can minimize a whole bunch of problems in life.

5. Start Your Day in an Optimistic Way

The way you start your morning can set the tone for the rest of your day. For example, a stress-free morning often leads to less stress during the rest of the day.

So how can you set an optimistic tone for your day?

A three-step combination that has worked very well for me is to ask myself a gratitude question during breakfast, read some positive information online or in a book very early in the morning and then follow that up with exercising.

This sets my mind on the right path and fills me up with energy for my day.

6. Focus on Solutions

A sure way to feel more negative about a situation is to sit around and do nothing about it. Instead, use the questions I shared in step one and open up your mind to the possibilities of the situation you are in.

If you have trouble to get started with taking action, ask yourself:

What is one small step I can take today to get the ball rolling?

Then take that small step forward. However small this step is, it can have a big effect in your mood and thoughts. If the step feels too big or it just makes you procrastinate, then ask yourself:

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What is an even smaller step I can take to move forward today?

The most important thing is to move forward, even if it’s a tiny baby step.

7. Reduce Your Worries

The worrying habit is a powerful and destructive one and can take over anyone’s thinking. It used to be one of my biggest obstacles to optimism and to moving forward in life.

Two effective steps that have helped me and still help me to this day to minimize the worries are:

  1. Ask yourself: how many of my worries ever happened in reality? If you are like me you will find that the answer is: very few. Most of the things you fear throughout your life will never happen. They are just nightmares or monsters in your own mind. This question can help you to do a reality check, to calm down and to realize that you have most likely just been building another imaginary nightmare.
  2. Focus on solutions and the action you can take. The worries grow stronger in a foggy mind and an inactive body. So use the questions in Steps 1 and 6 to move out of your worries and into resolution.

8. Don’t Let Ideals Ruin Things

A common mistake people make when making a shift in their attitudes is that they think that they have be perfect and do things perfectly all the time. This traps them from being positive.

Changing to a positive attitude can be gradual. While you may slip and stumble, continuing this way over time will strengthen your positive viewpoint more and more.

But if you set an inhuman standard for yourself and think you have to go from being a pessimist to always being an optimist, then you may find it hard to live up to that. And so you may feel like a failure. You get angry with yourself. And you may even give up on changing this habit and fall back into negative thinking.

So instead, focus on gradual change. If you are optimistic 40% of the time right now, try to improve this to being optimistic 60% of the time. Then, increase that to 80% when you are used to the new standard, then subsequently 100% if you can.

This focus on gradual improvement is far more sustainable and likely to bring long-term success than trying to reach an inhuman standard grounded in perfection.

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9. Finally, a Reminder to Help You to Not Give Up

I would like to end this article with a simple but powerful and timeless thought that comforted and encouraged me to continue on when things looked bleak.

That thought is: It is always darkest before the dawn.

This thought has helped me to hold on and keep going when my social skills and dating life was just plain bad. It has helped me to continue on in my online business when things looked like they would never pick up. It has helped me to put one foot over another even when things looked dark.

I have found this thought to be very true. Why? Because when things seemed to be at the lowest for my blog, business, dating life or life in general, something positive would always happened. That’s probably because being at a low point forced me to change how I did things.

But maybe also because life has a way of evening itself out when I go on. By taking action rather than give up, something good will always happens.

Seeing this thought live itself out has strengthened my belief in staying optimistic, in taking action and to keep going even when going through rough patches.

Re-syndicated 9 Simple Habits to Stay Positive in Life | Personal Excellence

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Featured photo credit: Allie Smith via unsplash.com

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